Challenges opportunities for data collection
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CHALLENGES & OPPORTUNITIES FOR DATA COLLECTION. Wendy Y. Carter, Robert Williams, Renetta G. Tull, Janet C. Rutledge University of Maryland Baltimore County. Commonalities in the Annual CGS & AGEP Data Requests. PhD Completion New Fall PhD Students All PhD Student Enrollees

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CHALLENGES & OPPORTUNITIES FOR DATA COLLECTION

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CHALLENGES & OPPORTUNITIES FOR DATA COLLECTION

Wendy Y. Carter, Robert Williams, Renetta G. Tull, Janet C. Rutledge

University of Maryland Baltimore County


Commonalities in the Annual CGS & AGEP Data Requests

PhD Completion

  • New Fall PhD Students

  • All PhD Student Enrollees

  • Number of PhD Recipients

  • PhD Candidates


Differences in Annual CGS & AGEP Data Requests

CGS ATTRITION

AGEP PhD & MASTERS

Number of students from each cohort who left:

  • With /wo a Masters Degree

  • After achieving Candidacy

  • Transferred out

  • Stopped out

  • Continuing

  • Status unknown

  • Fall Applications

  • Fall Admits

  • New Fall Graduate Enrollees

  • New Fall Masters Enrollees

  • No. of ALL Graduate Student Enrollees

  • No. of ALL Masters Enrollees

  • No. of Masters Degree Recipients

  • PhD Recipient Plans


Matching Our Programs to Different Taxonomies


60 CGS Demographic Templates


CGS TEMPLATES


120 Demographic Data Entry Points


AGEP TEMPLATES


Workload Challenges CGS & AGEP

  • Entering data into multiple worksheets increases human error & requires many work hours.

  • Even with broad categories; Race, Gender, Citizenship, Year-- potential violation of confidentiality issues exist.

  • Difficulty in recycling the data for internal purposes.

  • When there is personnel turnover recreation of the data is difficult.

  • With new system migration to People Soft requires a recreation of the process of data mining again.

  • Low response rates for exit surveys.


Solutions for CGS PhD Exit Survey Low Response Rate

  • Tie to graduation process & Survey of Earned Doctorates (SED).

  • Send out timely reminders.

  • Mail out with SED.

  • Encourage students to fill out both surveys online.

  • Put the link to survey on Graduate School’s website in the list of requirements for graduation.


Solutions for CGS PhD Exit Survey for Non-Completers

  • Make department staff aware of the survey and the withdrawal form.

  • Encourage students to fill out a withdrawal form.

  • If they fill out the withdrawal form, conduct a short phone interview and ask if they would be willing to fill out the PhD Exit Survey.

  • For students who are dismissed the challenge still remains.


Opportunities: Lessons Learned & Value Added

  • Moved from using Frozen data (snapshot) to Live data.

  • Improved our data quality & our data collection.

  • Graduate departments became better stewards of their data.

  • Provides checks & balances of current 3 stand alone

    • SIS

    • Progression Graduation databases

    • Graduate Assistants

  • Departments are kept informed about their Completion Rates, Attrition Rates, & Graduation Rates.

  • Helped us in planning for the conversion to PeopleSoft.


Contact Information:

  • Wendy Y. Carter, Ph.D. [email protected]

  • Robert Williams [email protected]

  • Renetta G. Tull, Ph.D. [email protected]


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