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Better use of your ERP. Brad Reese – Client actor Tom Phillip – Visual expert Keith Landa – Token academic member Gary L. Pratt – Scribe John S. Bojonny – The talker. Client Concerns. Modify to fit old systems Happy with existing systems in their area Data definitions not standardized

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better use of your erp

Better use of your ERP

Brad Reese – Client actor

Tom Phillip – Visual expert

Keith Landa – Token academic member

Gary L. Pratt – Scribe

John S. Bojonny – The talker

client concerns
Client Concerns
  • Modify to fit old systems
  • Happy with existing systems in their area
  • Data definitions not standardized
  • Processes not documented
slide3

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team

Business Process Team

Enrollment

department

Finance

department

Human Resources

department

Technical Systems

department

slide4

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team

Business Process Team

Enrollment

department

Finance

department

Human Resources

department

Technical Systems

department

president s message
President’s Message
  • We must move forward
  • We will not go back to old system
  • We have to reevaluate existing processes
  • Minimize modifications
  • The CIO is charged with leading this project
  • This is an institutional project
  • VP’s will participate and support this project
slide6

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team

Business Process Team

Enrollment

department

Finance

department

Human Resources

department

Technical Systems

department

president s cabinet
President’s Cabinet
  • Establish functional steering committee
  • Gain acceptance from their staff for support of project
  • Report to President
  • Make final decisions
slide8

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team

Business Process Team

Enrollment

department

Finance

department

Human Resources

department

Technical Systems

department

existing governance
Existing Governance
  • Utilize Administrative Computing Advisory Committee
  • Establish Business Process Team
  • Establish ERP Lead Team
  • Makes recommendations to CIO
slide10

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team

Business Process Team

Enrollment

department

Finance

department

Human Resources

department

Technical Systems

department

business process team
Business Process Team
  • Made up of Representatives from functional areas and Business consultants
  • Evaluate existing business processes
  • Recommend changes to business processes
  • Recommend organizational changes
  • Document new processes
  • Identify training required for new processes
  • Think Web services
slide12

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team

Business Process Team

Enrollment

department

Finance

department

Human Resources

department

Technical Systems

department

erp lead team
ERP Lead Team
  • Functional representatives from stakeholders
  • Initially support implementation of new processes
  • Coordinate future releases of ERP
  • Work with business process team
benefits
Benefits
  • Cost avoidance
  • Enhance what we are doing
  • Reduce inefficiencies
  • Improve retention of students
  • Improve advising
  • Target development
  • Improve recruitment
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