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ERP and Financial Systems Innovation Award Fall 2010

ERP and Financial Systems Innovation Award Fall 2010. City of Roanoke, VA “What to do when IT support is downsized?. Multiple Titles / Taglines. What to do when IT support is downsized? Budget Cutbacks Staffing Reductions Advancing Technology

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ERP and Financial Systems Innovation Award Fall 2010

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  1. ERP and Financial SystemsInnovation AwardFall 2010 City of Roanoke, VA “What to do when IT support is downsized?

  2. Multiple Titles / Taglines • What to do when IT support is downsized? • Budget Cutbacks • Staffing Reductions • Advancing Technology • Mainframe “hosted” systems vs. web based environments

  3. Financial Systems Team • Finance • Accounting • Accounts Payable • Payroll • High level functional users • Strong technical skill set

  4. Chronological Events • 06/2005 – Accounting system upgrade deferred • 06/2006 – Accounting system upgrade successful go-live CGI/Advantage (v. 3.5.1.2) • 2007 – Fixed Asset System (add-on to CGI/Advantage) • 2008 – FASTER – Fleet - Installation • 2008 – HARMONY – Social Services - Upgrade • 07/2008 – APTAFund – RCPS / New system installation • 03/2010 – Manatron – Tax Treasury Phase 1 (RE & Treasury Collections) - Replacement • 04/2010 – Lawson – HRIS / Payroll - Replacement

  5. Current / Future Plans • 04/2011 – P Card – Platform upgrade and enhanced servicing from vendor • 10/2011 – CGI/Advantage – Accounting upgrade (v. 3.8.02) • 10/2011 – Implement Vendor Self Service (VSS) in conjunction with accounting upgrade • 2012 – Lawson – Payroll upgrade (decommission of operating system) • Pending – Tax Treasury Phase 2 (Business License) – Replacement • Pending – Tax Treasury Phase 3 (Personal Property) - Replacement

  6. Organizational Chart

  7. Additional Benefits • Trainers • Organization – End users • Functional/Finance – Power users • Critical needs backfill • Vacancies • Staffing irregularities • Project team members

  8. Questions • Andrea F. Trent • Assistant Director of Finance • City of Roanoke

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