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State of Kansas Statewide Financial Management System Pre-Implementation Project Agency STARS Rapport Association February 7, 2008. Update FMS Activities. RFP Status Agency Visits and Analysis Report KITO Filing Meetings w/ Vendor Community – Software and Systems Integrators

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State of Kansas Statewide Financial Management System Pre-Implementation Project

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State of kansas statewide financial management system pre implementation project

State of Kansas

Statewide Financial Management System

Pre-Implementation Project

Agency STARS Rapport Association

February 7, 2008


Update fms activities

Update FMS Activities

  • RFP Status

  • Agency Visits and Analysis Report

  • KITO Filing

  • Meetings w/ Vendor Community – Software and Systems Integrators

  • Project Vision


State of kansas statewide financial management system pre implementation project

Currently Agreed-to FMS Project Scope

  • Current project scope includes functionality used by most agencies

    • Purchasing

    • Accounts payable

    • Cash management

    • General ledger including budget control

    • Grant and project accounting

    • Asset management including bar coding

    • Data warehouse and reporting


State of kansas statewide financial management system pre implementation project

Asset

Mgmt

Grants/

Projects/

Cost Cntrs

A/P

Agency 4’s

Systems

Cash

Mgmt

Purchasing

A&R and Most Programmatic Agencies’ Have a Collection of Disparate Systems

Asset

Mgmt

Asset

Mgmt

Receipting

Revenue

Receipting

Revenue

A/P

A/P

Agency 2’s

Systems

Agency 1’s

Systems

A/P

Cash

Mgmt

Cash

Mgmt

Purchasing

Purchasing

Grants/

Projects/

Cost Cntrs

Grants/

Projects/

Cost Cntrs

Receipting

Revenue

Asset

Mgmt

STARS &

Other Central

Systems

Purchasing

Asset

Mgmt

Cash

Mgmt

A/P

Agency 4’s

Systems

Cash

Mgmt

Purchasing


State of kansas statewide financial management system pre implementation project

FMS Will Consolidate Administrative Systems, Integrate

Agency Business Functions and Interface w/

Programmatic Systems

Agency 2

Agency 1

GL

A/P

Asset

Mgmt

Purchasing

FMS

Cash

Mgmt

Receipting

Revenue

Reporting

Data

Archiving

Agency 3

Agency 4


Discussion questions

Discussion/Questions


State of kansas statewide financial management system pre implementation project

Analysis

Summary

of Agency

Systems


State of kansas statewide financial management system pre implementation project

Summary of Agency Visits & Analysis

  • Twenty-three agencies surveyed – two visits per agency

  • Agencies selected based on size and interfaces to STARS

  • Met w/ representatives of the seven universities and validated interfaces

  • Most draft write-ups reviewed by agencies

  • Identified approximately 54 agency systems to be de-commissioned (accounting, purchasing, grant/project/contract management, asset management)

  • Identified 69 interfaces that will need to be modified or developed by agencies

  • Identified numerous central agency interfaces that will need to be modified or developed by Systems Integrator (Set-off, SHARP, BMS)


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