Slide 1:Further Word 2000 Further Formatting Techniques Word 2000
- Intermediate -
Slide 2:Adding Bullets to a List Use the Bullets icon
Or use the Bullets and Numbering command under the Format drop down menu
and then select the Bulleted tab
Slide 3:Customizing Your Bullet Formatting You can customize:
The bullet symbol
The font used
Bullet and text Indentation
Slide 4:Picture Bullets New feature in Word 2000
You are no longer restricted to using special font characters for your bullets, you can now use pictures!
Slide 5:Numbering a List Use the Numbering icon
Or from the Format menu
Select Bullets and Numbering
Select the Numbered tab
Select from the different numbered styles that are displayed
Slide 6:Customizing Your List Numbering Customize as required!
Slide 7:Outline Numbering Sometimes referred to as multi-level lists
Use the Tab key or the Indent More or Indent less icons to control the level within the outline list
Slide 8:Different Odd and Even Pages Useful when printing on both sides of your paper
Different Odd andEven pages
Different First Page
Slide 9:Borders The Borders and Shading feature can draw lines and boxes to enclose:
Paragraphs
Graphics
Table cells
Slide 10:Shading Borders can also be shaded using color or pattern shading
Slide 11:Line Spacing Keyboard shortcuts
Ctrl+1 for single line spacing
Ctrl+5 for 1.5 line spacing
Ctrl+2 for double line spacing.
Slide 12:Paragraph Text Flow Affects how pages are set up in the document to avoid such things as dangling last lines, or orphans, on what is a mostly blank page
Slide 13:Hyphenation If a word extends beyond the right-hand margin of a page, this option will insert a hyphen to divide it and wrap the remainder of the word to the next line
Slide 14:Tabs This feature allows you to set tabs to:
Left, Centred, Right, Decimal and Dotted leader
You can also set tabs via the Word Ruler
Slide 15:Columns You can create newspaper columns, parallel columns, and uneven columns
Slide 16:Tables Microsoft Word 2000
- Intermediate -
Slide 17:Creating a Table Allows you to create tables in order to organize items in columns and rows
Instead of calculating tab settings
Slide 18:Table Manipulation It is important that you know how:
To turn off table gridlines
To insert a column or row into the table
To delete a column or row in a table
To merge cells in a table
To split cells in a table
To split a table
Slide 19:Formatting Tables With Table AutoFormat A variety of preset table formats are available
Slide 20:File Management Within Word 2000 Microsoft Word 2000
- Intermediate -
Slide 21:Word 2000 User Information Used to add basic information concerning a document file
Edited via the Tools/Options/User Info dialog box
Slide 22:Word 2000 Properties From the File menu, choose the Properties command
Displays information about the current document:
Five tabs include:
General
Summary
Statistics
Contents
Custom
Slide 23:Opening Files - A Review Sometimes known as loading a file
Note: A list of the four most recently opened files is displayed under the File menu (Words default is four files)
You can open these files by clicking on them
If you want to increase the list of recently opened files, choose Options from the Tools menu and select the General folder. Increase the value in the Recently Used File List making sure its check box is selected
Slide 24:Selecting the location for opening files Choices include:
History
My Documents
Desktop
Favourites
Web Folders
Slide 25:Selecting and Manipulating Files To mark sequential files
Click on the first file
Depress the Shift key
Click on the last file of the range you wish to select
Release the Shift key
To mark non-sequential files
Click on a file
Depress the Ctrl key (and keep it depressed)
Click on other files you wish to select
Release the Ctrl key
Slide 26:Finding Files Using Word 2000 You may search for a file if you know either:
The file name
A word of phrase contained within the file
Slide 27:Copying, Deleting, Renaming Files and Creating Shortcuts Display the Open dialog box
Select a file and right click using the mouse
Select the required command from the pop-up displayed
Slide 28:File Saving Options File/Print/Options
Note the difference between “Always Create Backup Copy” and “Automatic Save Every … Minutes”
Embedding TrueType fonts can be very useful!
Files can be password protected or designed to be opened as read-only
Slide 29:Using Word 2000 Scraps Within Windows Select all or part of a Word 2000 document and then drag it directly to the Windows Desktop
NOTE: This assumes you are NOT running Word 2000 full screen!
Slide 30:Inserting a Separate Word File into a Document Use the Insert/File command
Select the file and click on Insert
Slide 31:Using Find, Replace and Go To Microsoft Word 2000
- Intermediate -
Slide 32:Using Find and Replace Under the Edit drop down menu
Slide 33:Go To Go To allows you to move to any page in a current document, or between different elements of a document, such as sections
Slide 34:AutoCorrect Microsoft Word 2000
- Intermediate -
Slide 35:AutoCorrect Under the Tools drop down menu
Add commonly miss-spelt words or abbreviations
Slide 36:AutoCorrect Using The Spell Checker New feature in Word 2000
AutoCorrect can automatically replace incorrectly spelt words with suggestions from the dictionary
Slide 37:AutoText Microsoft Word 2000
- Intermediate -
Slide 38:AutoText Used to store words, phrases or graphics which can be inserted into any document at a later date
Slide 39:Mail Merge, Envelopes and Labels Microsoft Word 2000
- Intermediate -
Slide 40:What is Mail Merging? You can produce a standard letter and combine this with a list of names and addresses (i.e. a database) and produce a large number of apparently customised letters
You could also use a similar database to print directly to mailing labels
Slide 41:Mail Merging to Labels Use the Mail Merge Helper to step through the required stages
Slide 42:Mail Merging Form Letters The Mail Merge Helper will lead you through the required stages
Slide 43:Mail Merging Addresses for Envelopes The Mail Merge Helper will lead you through the required stages
Slide 44:Printing an Addressed Envelope and Letter
Slide 45:Text Boxes, Graphics and WordArt Microsoft Word 2000
- Intermediate -
Slide 46:Drawing From the View menu, select Print Layout
This is the only mode in which you can draw objects in a Word document
Slide 47:Creating and Manipulating Text Boxes Can not be used in Normal View, use Print Layout View
Will display a Text Box toolbar
Allows you to insert text or graphics into a document and to control the text flow around the text box
Slide 48:The Text Box Toolbar Icons include:
Create Text Box Link
Break Forward Link
Previous Text Box
Next Text Box
Change Text Direction
Slide 49:Linking Text Boxes Together You can create a number of text boxes and then link them together
This means that when you enter text into the first text box, when the text box is full, then the text automatically flows to the next text box in the chain of text boxes that you have linked together
Slide 50:Formatting Text Boxes Text box formatting options include:
Colors and Lines
Size
Position
Wrapping
Picture
Text Box
Web
Slide 51:Modifying Text Box Colors and Lines
Slide 52:Text Box Fill Effects Instead of filling a text box with a background color you can instead use a fill effect
Slide 53:Formatting Text Box Size and Position
Slide 54:Controlling Text Box Wrapping Text can wrap around your text boxes!
Slide 55:Modifying Text Box Internal Margins
Slide 56:Inserting Clipart
Slide 57:WordArt Allows you to produce special effects with text
Slide 58:What is a Watermark? An image or phrase set into the “background” of a document
An example is a banknote
Slide 59:Creating a Picture Watermark
Slide 60:Creating a WordArt Watermark
Slide 61:OLE (Object Linking and Embedding) Microsoft Word 2000
- Intermediate -
Slide 62:What is Object Linking and Embedding? OLE
Facilitated by Windows, and used by the applications
Word 2000 has extensive features built into it to make better use of OLE
Slide 63:Paste Special Allows linking or embedding of objects copied to the Clipboard
Slide 64:Embedding an Object
Objects are types of data such as Clipart, pictures, sounds, and video clips which can be inserted into a document
Slide 65:Embedding a Picture Allows pictures with many different formats to be inserted into a document