Slide 1:Further Word 2000 Further Formatting Techniques Word 2000 - Intermediate -

Slide 2:Adding Bullets to a List Use the Bullets icon Or use the Bullets and Numbering command under the Format drop down menu and then select the Bulleted tab

Slide 3:Customizing Your Bullet Formatting You can customize: The bullet symbol The font used Bullet and text Indentation

Slide 4:Picture Bullets New feature in Word 2000 You are no longer restricted to using special font characters for your bullets, you can now use pictures!

Slide 5:Numbering a List Use the Numbering icon Or from the Format menu Select Bullets and Numbering Select the Numbered tab Select from the different numbered styles that are displayed

Slide 6:Customizing Your List Numbering Customize as required!

Slide 7:Outline Numbering Sometimes referred to as multi-level lists Use the Tab key or the Indent More or Indent less icons to control the level within the outline list

Slide 8:Different Odd and Even Pages Useful when printing on both sides of your paper Different Odd andEven pages Different First Page

Slide 9:Borders The Borders and Shading feature can draw lines and boxes to enclose: Paragraphs Graphics Table cells

Slide 10:Shading Borders can also be shaded using color or pattern shading

Slide 11:Line Spacing Keyboard shortcuts Ctrl+1 for single line spacing Ctrl+5 for 1.5 line spacing Ctrl+2 for double line spacing.

Slide 12:Paragraph Text Flow Affects how pages are set up in the document to avoid such things as dangling last lines, or orphans, on what is a mostly blank page

Slide 13:Hyphenation If a word extends beyond the right-hand margin of a page, this option will insert a hyphen to divide it and wrap the remainder of the word to the next line

Slide 14:Tabs This feature allows you to set tabs to: Left, Centred, Right, Decimal and Dotted leader You can also set tabs via the Word Ruler

Slide 15:Columns You can create newspaper columns, parallel columns, and uneven columns

Slide 16:Tables Microsoft Word 2000 - Intermediate -

Slide 17:Creating a Table Allows you to create tables in order to organize items in columns and rows Instead of calculating tab settings

Slide 18:Table Manipulation It is important that you know how: To turn off table gridlines To insert a column or row into the table To delete a column or row in a table To merge cells in a table To split cells in a table To split a table

Slide 19:Formatting Tables With Table AutoFormat A variety of preset table formats are available

Slide 20:File Management Within Word 2000 Microsoft Word 2000 - Intermediate -

Slide 21:Word 2000 User Information Used to add basic information concerning a document file Edited via the Tools/Options/User Info dialog box

Slide 22:Word 2000 Properties From the File menu, choose the Properties command Displays information about the current document: Five tabs include: General Summary Statistics Contents Custom

Slide 23:Opening Files - A Review Sometimes known as loading a file Note: A list of the four most recently opened files is displayed under the File menu (Words default is four files) You can open these files by clicking on them If you want to increase the list of recently opened files, choose Options from the Tools menu and select the General folder. Increase the value in the Recently Used File List making sure its check box is selected

Slide 24:Selecting the location for opening files Choices include: History My Documents Desktop Favourites Web Folders

Slide 25:Selecting and Manipulating Files To mark sequential files Click on the first file Depress the Shift key Click on the last file of the range you wish to select Release the Shift key To mark non-sequential files Click on a file Depress the Ctrl key (and keep it depressed) Click on other files you wish to select Release the Ctrl key

Slide 26:Finding Files Using Word 2000 You may search for a file if you know either: The file name A word of phrase contained within the file

Slide 27:Copying, Deleting, Renaming Files and Creating Shortcuts Display the Open dialog box Select a file and right click using the mouse Select the required command from the pop-up displayed

Slide 28:File Saving Options File/Print/Options Note the difference between “Always Create Backup Copy” and “Automatic Save Every … Minutes” Embedding TrueType fonts can be very useful! Files can be password protected or designed to be opened as read-only

Slide 29:Using Word 2000 Scraps Within Windows Select all or part of a Word 2000 document and then drag it directly to the Windows Desktop NOTE: This assumes you are NOT running Word 2000 full screen!

Slide 30:Inserting a Separate Word File into a Document Use the Insert/File command Select the file and click on Insert

Slide 31:Using Find, Replace and Go To Microsoft Word 2000 - Intermediate -

Slide 32:Using Find and Replace Under the Edit drop down menu

Slide 33:Go To Go To allows you to move to any page in a current document, or between different elements of a document, such as sections

Slide 34:AutoCorrect Microsoft Word 2000 - Intermediate -

Slide 35:AutoCorrect Under the Tools drop down menu Add commonly miss-spelt words or abbreviations

Slide 36:AutoCorrect Using The Spell Checker New feature in Word 2000 AutoCorrect can automatically replace incorrectly spelt words with suggestions from the dictionary

Slide 37:AutoText Microsoft Word 2000 - Intermediate -

Slide 38:AutoText Used to store words, phrases or graphics which can be inserted into any document at a later date

Slide 39:Mail Merge, Envelopes and Labels Microsoft Word 2000 - Intermediate -

Slide 40:What is Mail Merging? You can produce a standard letter and combine this with a list of names and addresses (i.e. a database) and produce a large number of apparently customised letters You could also use a similar database to print directly to mailing labels

Slide 41:Mail Merging to Labels Use the Mail Merge Helper to step through the required stages

Slide 42:Mail Merging Form Letters The Mail Merge Helper will lead you through the required stages

Slide 43:Mail Merging Addresses for Envelopes The Mail Merge Helper will lead you through the required stages

Slide 44:Printing an Addressed Envelope and Letter

Slide 45:Text Boxes, Graphics and WordArt Microsoft Word 2000 - Intermediate -

Slide 46:Drawing From the View menu, select Print Layout This is the only mode in which you can draw objects in a Word document

Slide 47:Creating and Manipulating Text Boxes Can not be used in Normal View, use Print Layout View Will display a Text Box toolbar Allows you to insert text or graphics into a document and to control the text flow around the text box

Slide 48:The Text Box Toolbar Icons include: Create Text Box Link Break Forward Link Previous Text Box Next Text Box Change Text Direction

Slide 49:Linking Text Boxes Together You can create a number of text boxes and then link them together This means that when you enter text into the first text box, when the text box is full, then the text automatically flows to the next text box in the chain of text boxes that you have linked together

Slide 50:Formatting Text Boxes Text box formatting options include: Colors and Lines Size Position Wrapping Picture Text Box Web

Slide 51:Modifying Text Box Colors and Lines

Slide 52:Text Box Fill Effects Instead of filling a text box with a background color you can instead use a fill effect

Slide 53:Formatting Text Box Size and Position

Slide 54:Controlling Text Box Wrapping Text can wrap around your text boxes!

Slide 55:Modifying Text Box Internal Margins

Slide 56:Inserting Clipart

Slide 57:WordArt Allows you to produce special effects with text

Slide 58:What is a Watermark? An image or phrase set into the “background” of a document An example is a banknote

Slide 59:Creating a Picture Watermark

Slide 60:Creating a WordArt Watermark

Slide 61:OLE (Object Linking and Embedding) Microsoft Word 2000 - Intermediate -

Slide 62:What is Object Linking and Embedding? OLE Facilitated by Windows, and used by the applications Word 2000 has extensive features built into it to make better use of OLE

Slide 63:Paste Special Allows linking or embedding of objects copied to the Clipboard

Slide 64:Embedding an Object Objects are types of data such as Clipart, pictures, sounds, and video clips which can be inserted into a document

Slide 65:Embedding a Picture Allows pictures with many different formats to be inserted into a document