Student Sections Competition (Ingersoll Rand)

1. Student Sections Competition (Ingersoll Rand) Meredith Caldwell September 8, 2007 District F – SLS Tuscaloosa, AL

2. About Me • Graduated from UA in May 2007 • B.S. in Mechanical Engineering • ASME Student Section Secretary: 2005 – 2007 (I-R Chair) • Full-time position at Farley Nuclear Plant (Dothan, AL) – Reactor Engineer • Young Engineers Correspondents – Vice-Chair • Chattahoochee Professional Section – Programs Chair

3. Student Sections Competition • What is it? • Why should my section participate? • How does my section participate? • When are the reports due? • Jeopardy • Questions/Comments

4. What is the Student Section Competition? • Formerly known as the Ingersoll-Rand (I-R) Competition • This contest was jointly sponsored by the ASME International & the Ingersoll-Rand Corporation. • I-R believes that one of the proper vehicles for development of engineering students into a total professional is through membership and participation in the student section of their engineering society. • History • First held 1962-1963 academic year→ Bendix Contest • In 1999, Ingersoll-Rand became the sponsor

5. What (Contd.) • As an engineer, you will spend a lot of time planning activities and reporting on them • Thru Ingersoll-Rand, ASME provides an invaluable opportunity to begin developing these skills as a student • It recognizes those student sections that show outstanding achievement in the manner by which they conduct their affairs. • It is an evaluation of a section’s effectiveness by accumulating the points of several variables. A good section is one that exhibits a wide diversity of activities.

6. Why should my section participate? • District Awards • 1st Place - $300, a permanent plaque, and a traveling trophy (if there is one) • 2nd Place - $200 and a permanent plaque • 3rd Place - $100 • $50 - greatest numerical points improvement • A Certificate of Accomplishment to each student section scoring 400 or more points • INTER-DISTRICT AWARDS (per tier) • 1st Place - $750, Permanent First Place Trophy • 2nd Place - $500, Permanent Second Place Trophy • 3rd Place - $250, Permanent Third Place Trophy

7. Why? (Contd.) • Benchmarking • It is a great indication of how active/inactive your section is becoming • Gives ideas that indicate how successful or unsuccessful events have been in the past • Allows a section to set and meet goals throughout the year

8. Why (contd.) • The Ingersoll-Rand Contest is designed to: 1. Strengthen the student section by providing a guideline for activities. 2. Foster professionalism of the individual by encouraging leadership and service. 3. Emphasize a balanced program by providing a diverse range of events. 4. Encourage promotion to corporate membership. 5. Encourage competition and cooperation among student sections. 6. Provide a simple means of reporting student section activities. 7. Provide recognition for accomplishment. 8. Provide a means of documenting activities to facilitate future planning.

9. How does my section participate? • Must have at least 15 dues-paying members • Establish a Student Sections Competition Chair • Obtain a copy of the rules on the website • http://www.asme.org/Events/Contests/IngersollRand/IngersollRand_Student.cfm • Competition begins on March 1 every year and runs 12 months (first report submitted April 15) • All points accumulated at the Spring Professional Development Conference (SPDC) should be included in the February report (submitted March 15)

10. How does my section participate? (contd.) • Fill out the Supplement Sheets monthly and submit them to the Student Section Competition Coordinator (SSCC) by the 15th of the following month • i.e. the September 2007 report (including points for this SLS event) should be submitted via email or snail mail to the SSCC (Justin Sheffield) by October 15, 2007

11. How do I participate in the SSC? • The competition is based off a 1000 point baseline with bonus points available • A roadmap to obtaining 400 points for smaller/newer sections is available on pg. 4 of the 2006 – 2007 rule book • The Student Sections Competition is composed of three types of documents • Preliminary Report • Monthly Reports • Final Report

12. This is part of the Annual and Financial reports Preliminary Report • PRELIMINARY REPORT  20 points total max (pg. 5 of ‘06 – ’07 rulebook) • Should be postmarked by November 1st each year • Example from UA Section last year • SWOT Analysis is a great way to achieve the goals for the year • A late Preliminary Report will have its score reduced by 25% per week or part thereof (based upon the postmark). Failure to submit a Preliminary Report does not eliminate the student section from the competition, but it does preclude it from reaching the baseline (the only single point failure in the contest except for a late Final Report). Include a copy of the Preliminary Report in the Final Report.  • Officer information required could be documented when submitting the Student Section Information Sheet (Due June 30th every year) • https://secure.asme.org/stusecinfo/NewStuSecInfo.cfm • Example from UA section last year

13. How (contd.)? • The Student Sections Competition is composed of three types of documents • Preliminary Report • Monthly Reports • Final Report

14. Monthly Reports • MONTHLY REPORTS (5 points per submission)  30 points baseline max • Should be submitted by the 15th of the following month a.  Date of meetings, subject.b.  Date of tours, name of facility. c.  Date of social functions, description. d.  Date of news articles, number of pages. e.  Date of service activities, description. f.  Date of upgrade activities, description.  • Must describe at least one activity. • Late Monthly Report - score reduced by 20% per day (based upon the postmark). • Failure to submit does not eliminate a student section from the competition – however, six on-time reports meets baseline • Include a copy of all Monthly Reports in the Final Report. • Fill out the Supplement forms and to carefully keep track of News Articles on a monthly basis, so that all the information can be easily assembled at the end of the contest. (Note: section emails count for ¼ point each)

15. How (Contd.)? • The Student Sections Competition is composed of three types of documents • Preliminary Report • Monthly Reports • Final Report

16. Final Report • FINAL REPORT 30 points baseline max • The Final Report must be sent to the Ingersoll-Rand judge, postmarked by March 15 or two weeks prior to the first day of the district’s student conference, whichever occurs first. • A late final report carries a penalty of ten points/day based on the postmark. The points are subtracted from the baseline points earned. • This report includes the activities that you intend to do at SPDC

17. Category 1 • Monthly and Preliminary Reports

18. Category 2 • Meetings (pg. 6 of rulebook) • Points = 2*(Meeting Factor)*(Attendance Factor) • Meeting Factor Basics • Speaker not affliated with the University – 3 • Speaker from University faculty/staff, joint meeting, student section business meeting, or video presentation – 2 • Executive Council Meeting or Planning meetings - 1 • Attendance Factor Basics • Minimum of 3 students • ≤ 25% of membership or 3 to 25 attendees - 1 • >25-50% of membership or 26 to 50 attendees - 2 • >50-75% of membership or 51 to 75 attendees - 3 • >75-100% of membership or > 75 attendees - 4 Don’t forget if there is food at a meeting, count it as a social as well.

19. Category 3 • Tours • Points = 5*(Distance Factor)*(Attendance Factor) • Round-trip Distance Factor • < 100 miles (< 161 km) - 1 • 100 to 300 miles (161 to 483 km) - 2 • > 300 miles (> 483 km) - 3 • Attendance Factor • ≤ 25% of membership or 3-10 attendees - 1 • >25-50% of membership or 11-20 attendees - 2 • >50-75% of membership or 21-30 attendees - 3 • >75-100% of membership or > 30 attendees - 4

20. Category 4 • Social Functions • Points = 5 * (Attendance Factor) • Attendance Factor is the same as used for Category 2: Meetings

21. Category 5 • News Articles • Student Newsletter – 5 points per page • Other Articles – 10 points per page • Student Section Website – 10 points event max • Emails between section members – ¼ point each

22. Category 6 • Membership • See Rulebook for various activities (pg.9)

23. Category 7 • Service Activities • Points = 5 * (Activity Factor) • 5 to 25 - 1 • >25 to 50 - 2 • >50 to 75 - 3 • >75 to 100 - 4 • >100 – 5 • Long term service • 20 points baseline max

24. Category 8, 9, 10 See rulebook for points

25. Best Practices • Have the competition chair keep a day planner that includes all activities that the ASME members are participating in • As long as there are three ASME members present at an event, your school can take credit for the event • If your ASME section is co-sponsoring/sponsoring an event, your section can count everyone present • In a single person event, only ASME members can earn point (paper submission) • This occurs mainly in Category 9 (Professional Development), so figure out who in your department knows what is going on • Have sign-in sheets at every event • Include information as: Name, email address, membership status (are you a member, or not?), etc. • If your school does not have a listserv capability, it will be wise to keep a membership database of the ME students at your school and create a gmail account in order to message all of your members about the meetings • Do not forget that email messages count for points on the monthly supplement sheet • Graduate Students Count, too!