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NETS Retreat

NETS Retreat. Friday, 8/7/09 8:00 – 5:00pm MDT. Welcome. Rules No electronic devices (cell phones for emergencies only; laptops for presentations only) Engaged/participate – no napping No side conversation. Welcome. Schedule Review agenda Changes?. Welcome. Goals

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NETS Retreat

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  1. NETS Retreat Friday, 8/7/09 8:00 – 5:00pm MDT

  2. Welcome • Rules • No electronic devices (cell phones for emergencies only; laptops for presentations only) • Engaged/participate – no napping • No side conversation

  3. Welcome • Schedule • Review agenda • Changes?

  4. Welcome • Goals • Focus on the next year’s projects – staffing, impacts, issues • Identify areas for improvement – staffing, processes, other • Review NETS – where are we today and where should we be

  5. Welcome • Questions/comments?

  6. Leadership/Ownership • Leadership is and has been described as the “process of social influence in which one person can enlist the aid and support of others in the accomplishment of a common task”. A definition more inclusive of followers comes from Alan Keith of Genentech who said "Leadership is ultimately about creating a way for people to contribute to making something extraordinary happen.“ • Leaders must fulfill three functions: the leader must provide for the well-being of the led, provide a social organization in which people feel relatively secure, and provide a set of beliefs.

  7. Ownership - the state or fact of being an owner • Defines and maintains project boundaries • 100% Responsible • Engaged • Documents, communicates, initiates • Buck-stops with owner • Identifies and communicates appropriate issues to management

  8. Leadership/Ownership • Leads communication • Contacts requestor and/or technical contact for clarification/details if needed • Calls initial team/project meeting shortly after receipt of WR • Sends email to team instead if level of task warrants it • Prepare time/cost estimate if required • Develops project/task plan with team • Develops task list • Assigns tasks • Schedules tasks on synchronize as appropriate • Develops schedule • Presents plan to NETS if required • Keeps Project/Task on schedule • Keeps team, requestor, and technical contact informed of project status

  9. Leadership/Ownership • Leads documentation of Project/Task • Assures that individuals come together as a team and reach consensus • If consensus is not reached, documents why and what method was used to reach solution • Assures that all information needed in the Project/Task is distributed to all team members • Keeps minutes/summaries of meetings and progress • Reports progress/milestones to team, requestor, and management via the WR update system, verbally, or via email where appropriate • Updates WR: team (additions/removals), dates, description • Opens related WRs as needed • Makes sure all change controls are sent • Labels as required per standard • Tests cabling and equipment as needed and saves results per specifications • Update/Create Documentation: • Procedures • Drawings • CAD Drawings • Forms • Others... • Reports Project/Task completion to team, requestor, and management via the WR update system, verbally, or via email where appropriate • Closes all WRs

  10. Leadership/Ownership • Procurement • Researches materials, supplies, and equipment as required • Orders necessary materials • Maintains Project/Task inventory as necessary • Defines storage/staging area • RMA process

  11. Leadership/Ownership • General • Quality control • Final clear up/inspection • Verify user acceptance

  12. Leadership/Ownership • Provides direction • Mentors and coaches others • Balances team and individual work • Manages shortages and/or gaps in resources • Alignment with organization values/mission • Interfaces with community • Handles conflict resolution

  13. Management expectations • Go-to person • Informs regularly of project status • Informed as needed of any project issues • Don’t want any surprises • Don’t want any problems caused by NETS

  14. Discussion

  15. Wrap-up/Next Steps/Action Items • Send all slides to Chris to post • Tool to manage projects – MicroSoft Project? • Who manages • Create draft • MSS back-up – check status • Replace hypermail w/ searchable mechanism • Recurring blue/yellow review – quarterly • Quote attachments on PR • BPoP lead on matrix?

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