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Buy Green Services and Products with GSA

Buy Green Services and Products with GSA. Jeffrey Manthos Lead Program Analyst U.S. General Services Administration. May 15-17, 2012. Spent $535 on goods & services in FY10 Single largest domestic buyer and user of energy Manages or owns nearly 1 in every 5 acres in the U.S.

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Buy Green Services and Products with GSA

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  1. Buy Green Services and Products with GSA Jeffrey ManthosLead Program AnalystU.S. General Services Administration May 15-17, 2012

  2. Spent $535 on goods & services in FY10 Single largest domestic buyer and user of energy Manages or owns nearly 1 in every 5 acres in the U.S. 1 out of every 6 dollars spent by the federal government goes to contractors. Owns 645,000 vehicles worldwide The Federal Footprint

  3. Why Buy Green? "As the largest consumer of energy in the U.S. economy, the Federal Government can and should lead by example when it comes to creating innovative ways to reduce greenhouse gas emissions, increase energy efficiency, conserve water, reduce waste, and use environmentally responsible products and technologies." - President Barack Obama, October 5, 2009

  4. What are We Trying to Accomplish? • Create markets for recovered materials and biobased materials • Increase building and vehicle energy efficiency • Increase building water efficiency • Reduce pollution • Reduce greenhouse gas emissions (Scope 1, 2 & 3) • Improve worker safety & health • Improve building indoor air quality • Demonstrate the viability of green products

  5. Regulatory Overview • Executive Order 13514 (Oct 2009) • Executive Order 13423 (Jan 2007) • EO 13148 (2000) • EO 13123 (1999) • EISA 2007 • EPACT of 1992, 2005 • RCRA, Section 6002 • Clean Air Act • Pollution Prevention Act of 1990

  6. Sustainable Acquisition Goal • E.O. 13514 sets goals for improvements in the following areas; new purchasing-related areas are highlighted in red: • Greenhouse gas emissions • Energy efficiency • Water use efficiency and management • Pollution prevention and waste elimination • Regional and local integrated planning • Sustainable Federal buildings • Sustainable acquisition • Electronics stewardship • Environmental management • However, E.O. 13514 does not set out which acquisition methods are required.

  7. Greening the Acquisition Process Successes in green purchasing in the Federal community have occurred when incorporation of green purchasing considerations exists all through the acquisition process. Relevant Federal Acquisition Regulation provisions cover the entire contract lifecycle! FAR 23,11, 10, 7, 36, 12 FAR 52 FAR 4, 8, 42 Preparation Formation Implementation Contract Lifecycle

  8. Federal Acquisition Regulations • Green purchasing is prevalent throughout the FAR: • Part 4, Administrative Matters • Part 7, Acquisition Planning • Part 8, Required Sources of Supplies and Services • Part 10, Market Research • FAR Part 11, Describing Agency Needs • FAR Part 12, Acquisition of Commercial Items

  9. FAR Part 23… • Prescribes acquisition policies and procedures related to: • Energy and water efficiency • Recovered materials and bio-based products • Environmentally preferable supplies and services • Realize life-cycle cost-savings • Ozone-depleting substances • Requires acquisition strategies that maximize utilization of environmentally preferable products and services • Note: This section has been substantially updated to reflect the changes set forth in EO 13514 • FAR Part 52 contains additional solicitation provisions and contract clauses.

  10. FAR Interim Final Rule • Issued May 31, 2011 • Amends FAR parts 2, 4, 5, 7, 11, 12, 13, 23, 36, 37, 39, 52 • Integrates EO 13514, “Federal Leadership in Environmental, Energy, and Economic Performance” • Contractors to use double sided, 30 percent recycled paper (Part 4) • Agencies to include or consider sustainable acquisition requirements in all synopses, acquisition planning, and descriptions of agency needs (Parts 5, 7, 11) • Agencies to ensure that 95% of all new contract actions provide for environmentally referable products or services • Agencies use environmentally preferable and energy –efficient practices

  11. Know your Agency Policy • Find Federal Agency Strategic Sustainability Performance Plans: • http://www.whitehouse.gov/administration/eop/ceq/sustainability/plans • Each agency required to submit to OMB • Each SSPP lays out important goals and targets for the next several years. • Agency Green Purchasing Plan • Find out how green acquisitions are being required, tracked, and when exceptions are granted.

  12. GSA Greens the Buying Process • Note the new set of icons implemented on GSA Advantage! • Self-certification applies to most of the icons on GSA Advantage! • Decision documentation can be found on the Vendor Support Center Website • As of end of April 2011, there were a total of 534,001 green items available through GSA Advantage! • Sales of environmental items in FY11 (to date): $37,867,568

  13. Environmental Program Screen Shot

  14. GSA’s Green Icons on GSA Advantage! • CPG Compliant • Energy Star • FEMP • WaterSense • BioPreferred • EPEAT • PRIME • Low VOC • SNAP Approved • NESHAP • EPA Primary Metals Free 14

  15. GSA Approach to Greening MAS • A two part test is used to determine whether we can incorporate a green mandate within a schedule: • First, determine whether there is an existing EPA, Energy, or Independent Third Party Standard appropriate for incorporation. • Second, determine if there is a sufficient source of supply from countries with reciprocal trade agreements.

  16. Greening MAS- Round 1

  17. Greening MAS- Round 2

  18. Green and Strategic Sourcing • OS2 FSSI • Increased minimum order reduces total number of shipments. Under previous vehicles, minimum orders were $25- $50, under the OS2 FSSI, minimum order is $100. • Ability to implement automated substitution process. • Biobased and Reman toner available. • Better pricing than any agency on its own: discounts range from 19-45% off schedule pricing. • Products with various environmental attributes are available.

  19. Green and Strategic Sourcing • Additional OS2 Benefits: • $10 Million documented savings to date. • Orders can be placed directly from GSA Advantage! or DoDeMall. • Using a GSA SmartPay® card, get discounted prices automatically at the point of sale. • Products with various environmental attributes are available. • Companies of various sizes allow agencies to meet socio-economic goals.

  20. Green and Strategic Sourcing • FSSI for Print Management Services • Solicitation for Print Management FSSI have been issued! • Seven behavioral changes identified and shared with OMB/OFPP carry substantial cost savings and environmental benefits. • All devices must be Energy Star certified. • Minimum EPEAT rating thresholds for printers and copiers will be incorporated once finalized by EPA. • Devices will be required to have optimized default ‘sleep’ mode. • Requirements to drive minimization of packaging material. • Machines will be required to have optimized default ‘duplex’ printing. • Separate CLIN for devices with most advanced sustainable technologies.

  21. Comprehensive Professional Energy Services (CPES) Blanket Purchase Agreement (BPA) • As one of GSA’s FSSIs, the CPES BPA provides a powerful and streamlined acquisition vehicle so that agencies may acquire fully compliant, innovative energy services solutions. Benefits of the BPA include: • Outstanding Value, discounts off of schedule prices • Innovative Solutions from Energy Experts • Streamlined acquisition process • Comprehensive Services from a Single Task Order • Dynamic Pool of Contractors (21) with excellent Past Performance • Proven Acquisition Excellence

  22. Think Green Before You Buy…and Throughout the Acquisition Life Cycle! • Roadmap for Greening your Acquisition: • Use market research to learn about green options • Determine relevant questions and issues • Think through the environmental life-cycle of product or service • Determine eco-labels or industry standards • Plan an acquisition strategy-GSA has many! • Green your requirements • Include green evaluation factors when applicable • Share your successes!

  23. Market Research Phase • Visit industry specific WebPages • Gsa.gov/greenproductscompilation • Visit GSA Sustainability Page http://www.gsa.gov/portal/category/27109 • GSA.gov’s “Go Green” webpage • New content on GSA websites • Visit the Green Aisle on GSA Advantage!® and GSA Global Supply™ • FedCenter.gov is the Federal government's home for comprehensive environmental stewardship and compliance assistance information.

  24. Use Industry Association Websites

  25. Learn from Examples: • Products & Services • Any audience examples? • Carpet Cleaner • Copier Paper • Event Management Services • Property Management Services

  26. Product Example: Carpet Cleaner • This is what comes up when you do not use the environmental aisle, but search through GSA Advantage…!

  27. Now use the Environmental Aisle…

  28. Finding Green Carpet Cleaner when using Environmental Aisle…

  29. Product Example: Copier Paper

  30. Direct:services that directly impact the environment: Waste management Metering services Indirect:Any other service that is performed in an environmentally friendly manner. Accounting Consulting Green Services: Definitions

  31. GSA Green Services Offerings • There are several services schedules where you can find green services: • Schedule 899: Environmental Services • Schedule 03FAC: Facilities Management Services • Schedule 84: Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response • Comprehensive Professional Services Blanket Purchase Agreement (CPES BPA)

  32. Buying Indirect Green Services… • Include green standards or required green products • Use the information acquired from market research to dictate requirements • Issue RFIs to determine what green solutions are available. • Understand trade-offs • Have clear expectations for the product or service

  33. Example: Event Management Services • Integrate Green into all Contract Parts: • Instructions to offers • Contract clauses • Performance requirements/SOW • Conference venue requirements • Hotel requirements • Transportation requirements (close to mass transit) • Packaging of materials • Delivery of service or items. • Explain evaluation factors

  34. Example: Property Management Services • GSA deploys goats for property management services.

  35. GSA Systems & Sites Can Help! • Use market research and planning to determine the appropriate acquisition vehicle • Use the following GSA websites to streamline your procurement: • GSA Advantage!®www.gsaadvantage.gsa.gov • GSA Global Supply™: www.gsaglobalsupply.gsa.gov/ • GSA eBuy: www.ebuy.gsa.gov/ • GSA CPES BPA: http://www.gsa.gov/energyservicesbpa • GSA FSSI:www.gsa.gov/fssi • gsa.gov/greenproductscompilation

  36. Questions?! • Jeffrey Manthos, Lead Program Analyst • General Supplies & Services, Acquisition Operations • jeffrey.manthos@gsa.gov • 703-605-2838

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