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How To Be An Outstanding Club Secretary!. Circle K ~Live to Serve, Love to Serve~. Overall Duties Maintain all records of Club Membership Create club member directory Take minutes from each club and board meeting Complete Monthly Report Form by the 3 rd of each month.

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how to be an outstanding club secretary

How To Be An Outstanding Club Secretary!

Circle K

~Live to Serve, Love to Serve~

secretary responsibilities
Overall Duties

Maintain all records of Club Membership

Create club member directory

Take minutes from each club and board meeting

Complete Monthly Report Form by the 3rd of each month.

Communicate information to the club

Communicate with the District Secretary

Weekly Duties

Attend club meetings

Take minutes at club meetings & send them out in a timely manner

Monthly Duties

Update club directory

Attend board meeting and take minutes

Complete MRF by 3rd of each month

Secretary Responsibilities
requirements for district awards
Requirements For District Awards
  • For all officers:

1. Attend Spring Fling, MERP, and MAC

2. Attend other district and divisional events

3. Attend the majority of club projects

4. Positively represent Circle K

  • Club Secretary

1. Minutes should include: date, time, attendance, presiding officer, guests, and business discussed. Copies of the minutes should be made for the club files, club president, advisors, and as directed by the president.

2. As part of MRF training you should include who those get sent to.

3. Keep the District Secretary, Divisional LTG, and District Governor informed of leadership and addresses changes in a timely manner.

4. Submit articles to the district bulletin and Circle K Magazine.

5. Take an active role in setting club goals, membership recruitment, education and development.

6. Support and assist the president in the execution of his/her duties by completing or delegating tasks.

7. Maintain communication with the District Secretary.

smart goals
SMART Goals

S

pecific- is the goal clear enough to be understood.

easurable-is there a way to measure results or determine when it is met.

ttainable-is the goal challenging enough to cause the person/district to stretch, but not so challenging that they have no way of completing it?

ealistic-does the goal pertain to the organization and fit with its strategic direction, does it make sense.

ime-Oriented-what are the timelines for the goal, when is it to be completed and does the timing fit with the needs of the organization?

M

A

R

T

how to spice up your meetings
How To Spice UP Your Meetings
  • Recruitment Meeting
    • Powerpoint with Photos
    • Music
    • Scrapbooks
    • Free Food
    • Service Projects
    • Guest Speaker
  • Fellowship Meeting
    • Happy/Sad Jar
    • Icebreakers
    • Membership Mascot
    • Theme
    • Silly Question of the Day
    • Outstanding Member Award
  • Service Meeting
    • Cards
    • Letters
    • Tray Favors
    • Project Linus
    • Garbage Clean-Up
    • Care Packages
  • Kiwanis Family Meeting
    • Invite K-Kids/Key Club/Kiwanis Club
    • Model Circle K/Kiwanis
    • Interclub
    • Invite Your LTG and District Governor 
how to recruit new members
How To Recruit New Members
  • At Organization Fairs:
    • Be energetic, outgoing, and friendly
    • Have an eye-catching display with photos from events
    • Hand out a gift for them to remember CK by
      • Pencils, pens, magnets, pins, candy
      • Include your meeting time and location
    • Include sign-up sheets
      • Name, e-mail address, year in school
how to recruit new members cont
How To Recruit New Members (cont)
  • Freshmen letters
    • Describe what CK is, your meeting time and place, upcoming events, contact information
  • Door hangers
  • Side walk chalk
  • Campus social
  • Displays/posters
  • Toilet talk
  • Outreach speeches
    • Ask your professor to go in front of class and inform everyone about CK and your meetings
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