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An Enlighten-ed view of Repository and Research System Integration

An Enlighten-ed view of Repository and Research System Integration. William J Nixon and Valerie McCutcheon University of Glasgow Learning how to play nicely: Repositories and CRIS (Current Research Information Systems) 7 th May 2010, Leeds. Disclaimer . We won’t tell you:

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An Enlighten-ed view of Repository and Research System Integration

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  1. An Enlighten-ed view of Repository and Research System Integration William J Nixon and Valerie McCutcheon University of Glasgow Learning how to play nicely: Repositories and CRIS (Current Research Information Systems) 7th May 2010, Leeds

  2. Disclaimer We won’t tell you: • We have the best or the only way • All the answers (we have ideas though) We will tell you: • How our systems work • Some of the lessons we learned • How important good relationships are

  3. The Enrich Project (April 2009 – March 2010) • Establish Enlighten as a comprehensive University-wide repository and central publications database • Create staff profiles using data from core institutional systems including the repository and the Research System • Ensure compliance with funders’ open access grant and award policies using the Research System • Improve publicity for research activity and outputs

  4. Human Resources System Finance System Research System Enlighten - Institutional Repository Student System Research Mapping System & Web Pages Overview of Research Systems

  5. Research System Research System

  6. Research System [Screenshot]

  7. Pre-Award Award Post-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: ProjectManagement Stage 6: Project Completion The Research Lifecycle

  8. Enlighten: Wide Range of Content Types

  9. Our Publications Policy

  10. Enlighten [Screenshot]

  11. State of Enlighten - May 2010 • 12,500 User records • 23,500 Publication records • 1,435 Records from 2009 onwards (227 FT) • 2,400+ Full text papers

  12. Faculty Overview of Records

  13. Scaling up – Graph of Enlighten’s Growth Source: ROAR

  14. Increasing Deposit: Institutional Login • 11,000 user records added in Dec 2009 from the Data Vault • Includes Honorary and Associate members • Authentication using GUID • Users can no longer use “Create Account” • Password’s reset from central service

  15. Browsing by Glasgow Author • New Glasgow Author view • Replaced “All author view” • Uses staff names in the Staff A to Z • Independent of name cited in the publication • Publications linked to author with GUID • Glasgow author autocomplete field now available which includes e-mail and GUID • No need to add or use Staff Number

  16. Browse by Glasgow Author [Screenshot]

  17. Adding Funder Data • New Funding option in the deposit workflow • Use project data from the Research System but only includes projects marked as "publicity yes“ – Library staff will check. • New Research Funder browse view • Funder data can be added with a new autocomplete field

  18. Browse by Research Funder Name

  19. Staff A to Z with Publications

  20. Role in Impact and Output Agenda • Assist with impact plans • Identify users of our research and best channels to get it to them • Have better ways of articulating the benefits and getting the beneficiaries to confirm this • Capture the benefits • Capture outputs and impacts and associate them with funders

  21. Licences Collaborations REF System/ Impact Research System Conferences Consultations Impacts and Output IP Manager Institutional Repository

  22. Ongoing Work: Repository • Comprehensive coverage of publications • Full text download statistics and reports • E-mail to depositor and author when the records is made public • Additional project data • “Find More” full text search • Publications embedded in the Staff A to Z • Revision of Faculty view into Schools

  23. An Institutional Exemplar – 3 P’s People Processes Policies

  24. Find out more Project Web and Blogs • http://www.gla.ac.uk/enrich • http://enlightenrepository.wordpress.com/ • http://www.wordpress.com/researchoutcomes Contact us • William Nixonw.j.nixon@lib.gla.ac.uk@williamjnixon • Valerie McCutcheonv.mccutcheon@enterprise.gla.ac.uk@mcutchv

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