An enlighten ed view of repository and research system integration
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An Enlighten-ed view of Repository and Research System Integration. William J Nixon and Valerie McCutcheon University of Glasgow Learning how to play nicely: Repositories and CRIS (Current Research Information Systems) 7 th May 2010, Leeds. Disclaimer. We won’t tell you:

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An enlighten ed view of repository and research system integration

An Enlighten-ed view of Repository and Research System Integration

William J Nixon and Valerie McCutcheon

University of Glasgow

Learning how to play nicely:

Repositories and CRIS (Current Research Information Systems)

7th May 2010, Leeds


Disclaimer

Disclaimer

We won’t tell you:

  • We have the best or the only way

  • All the answers (we have ideas though)

    We will tell you:

  • How our systems work

  • Some of the lessons we learned

  • How important good relationships are


The enrich project april 2009 march 2010

The Enrich Project (April 2009 – March 2010)

  • Establish Enlighten as a comprehensive University-wide repository and central publications database

  • Create staff profiles using data from core institutional systems including the repository and the Research System

  • Ensure compliance with funders’ open access grant and award policies using the Research System

  • Improve publicity for research activity and outputs


Overview of research systems

Human Resources

System

Finance

System

Research System

Enlighten -

Institutional Repository

Student

System

Research Mapping System & Web Pages

Overview of Research Systems


Research system

Research System

Research System


Research system screenshot

Research System [Screenshot]


The research lifecycle

Pre-Award

Award

Post-Award

Stage 1:

Pre-Project

Stage 2:

Create Project / Application

Stage 3:

Award Receipt

Stage 4:

Finance Project Initiation

Stage 5:

ProjectManagement

Stage 6:

Project Completion

The Research Lifecycle


Enlighten wide range of content types

Enlighten: Wide Range of Content Types


Our publications policy

Our Publications Policy


Enlighten screenshot

Enlighten [Screenshot]


State of enlighten may 2010

State of Enlighten - May 2010

  • 12,500 User records

  • 23,500 Publication records

  • 1,435 Records from 2009 onwards (227 FT)

  • 2,400+ Full text papers


Faculty overview of records

Faculty Overview of Records


Scaling up graph of enlighten s growth

Scaling up – Graph of Enlighten’s Growth

Source: ROAR


Increasing deposit institutional login

Increasing Deposit: Institutional Login

  • 11,000 user records added in Dec 2009 from the Data Vault

  • Includes Honorary and Associate members

  • Authentication using GUID

  • Users can no longer use “Create Account”

  • Password’s reset from central service


Browsing by glasgow author

Browsing by Glasgow Author

  • New Glasgow Author view

  • Replaced “All author view”

  • Uses staff names in the Staff A to Z

  • Independent of name cited in the publication

  • Publications linked to author with GUID

  • Glasgow author autocomplete field now available which includes e-mail and GUID

  • No need to add or use Staff Number


Browse by glasgow author screenshot

Browse by Glasgow Author [Screenshot]


Adding funder data

Adding Funder Data

  • New Funding option in the deposit workflow

  • Use project data from the Research System but only includes projects marked as "publicity yes“ – Library staff will check.

  • New Research Funder browse view

  • Funder data can be added with a new autocomplete field


Browse by research funder name

Browse by Research Funder Name


Staff a to z with publications

Staff A to Z with Publications


Role in impact and output agenda

Role in Impact and Output Agenda

  • Assist with impact plans

  • Identify users of our research and best channels to get it to them

  • Have better ways of articulating the benefits and getting the beneficiaries to confirm this

  • Capture the benefits

  • Capture outputs and impacts and associate them with funders


Impacts and output

Licences

Collaborations

REF System/ Impact

Research System

Conferences

Consultations

Impacts and Output

IP Manager

Institutional Repository


Ongoing work repository

Ongoing Work: Repository

  • Comprehensive coverage of publications

  • Full text download statistics and reports

  • E-mail to depositor and author when the records is made public

  • Additional project data

  • “Find More” full text search

  • Publications embedded in the Staff A to Z

  • Revision of Faculty view into Schools


An institutional exemplar 3 p s

An Institutional Exemplar – 3 P’s

People

Processes

Policies


Find out more

Find out more

Project Web and Blogs

  • http://www.gla.ac.uk/enrich

  • http://enlightenrepository.wordpress.com/

  • http://www.wordpress.com/researchoutcomes

    Contact us

  • William [email protected]@williamjnixon

  • Valerie [email protected]@mcutchv


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