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eSRS Integrated Acquisition Environment Earl Warrington. North Central Regional Council For Small Business Education and Advocacy. December 7, 2005. Background.

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North central regional council for small business education and advocacy

eSRS

Integrated Acquisition EnvironmentEarl Warrington

North Central Regional Council For

Small Business Education and Advocacy

December 7, 2005


Background

Background

  • Eliminates submission of paper SF 294s and 295s, Individual Subcontracting Reports and Summary Subcontracting Reports and replaces them with electronic versions

  • Launched 10/28/05

  • To date, over 709 agency contacts registered

  • 416 individual subcontracting reports entered

  • 462 summary subcontracting report entered.

  • System Steward – Arthur Collins, Deputy Associate Administrator for Government Contracting, arthur.collins @sba.gov


About the system

About the System

  • eSRS uses FPDS-NG as the authoritative source for contracts requiring subcontracting plans

  • Automates completion and submission of SF-294 and SF-295

  • When fully operational, will automate the Optional Form 312

  • Provides breakout of subcontracting data down to the buying activity level

  • Generates standard and ad hoc reports

    • Calculates achievements by % of contract value and % of subcontracting

  • Generates automatic reminder and delinquent notices


Critical system dependencies

Critical System Dependencies

  • CCR (Central Contractor Registration) - Primary government vendor database that collects, validates, stores, and disseminates data in support of agency acquisition missions. www.ccr.gov

  • FPDS-NG (Federal Procurement Data System-Next Generation) - Online central repository containing a searchable collection of over 12 million federal contract actions. https://fpds.gov


What you need to know

What You Need To Know

  • Registration

  • Submitting Subcontracting Reports

  • Lower Tier Reporting

  • Review of Subcontracting Reports

  • Troubleshooting


Registration

Registration

Before Registering

The contractor is responsible that its information in the CCR (Central Contractor Registration) is correct

www.ccr.gov


Registration cont

Registration (cont)

To Develop a User Account, the contractor will need:

  • DUNS Number

  • Supervisor’s Name and Email Address

  • ID = your e-mail address

  • Password (will be created by the user within the security requirements)


Prime submitting reports

Prime Submitting Reports

Individual Subcontracting Reports (ISR)Formerly SF 294

  • DUNS number as it appears on the contract

  • Contract Number

  • Administering Agency (DCMA, ONR)

  • Product/Service Code

  • No inclusion of lower tier subcontracts

  • Email Address of Government reviewing officials (two names and email addresses can be entered)


Prime submitting reports1

Prime Submitting Reports

Summary Subcontracting Reports (SSR) Formerly SF 295

  • Administering Agency (DCMA, ONR)

  • Product/Service Lines

  • NAICS

  • Email Address of Government reviewing officials (two names and email addresses can be entered)

  • No inclusion of lower tier subcontracts

  • Certify CEO has signed hardcopy on file.


Lower tier reporting

Lower Tier Reporting

Individual Subcontracting Reports (ISR) Formerly SF 294

  • Prime Contract Number

  • Higher Tier DUNS

  • Product and Service Code


Lower tier reporting cont

Lower Tier Reporting (cont)

Government contracts with Company X

Contract Number DE-AC01-05EE12345

Company X will include on their Individual Subcontracting Report:

Their Duns is 001339457

Prime Contract Number- DE-AC01-05EE12345

Company X subcontracts with Company Y

Contract Number XX-05TP00023

Company Y will include on their Individual Subcontracting Report:

Company X’s DUNS-001339457 and email address

Contract dollar value

Prime Contract Number- DE-AC01-05EE12345

Contract Number with Company X-XX-05TP00023


Lower tier reporting cont1

Lower Tier Reporting (cont)

Company Y subcontracts with Company Z

Contract Number YY-05DD99963

Company Z will include on their Individual Subcontracting Report:

Company Y’s DUNS-113456896 and email address

Contract dollar value

Prime Contract Number- DE-AC01-05EE12345

Contract Number with Company Y- YY-05DD99963


Review of reports

Review of Reports

  • Government reviews:

    • Prime Individual Subcontracting Report

    • All Summary Subcontracting Reports

  • Higher-Tier Subcontractors will review:

    • Lower-Tier Individual Subcontracting Reports


North central regional council for small business education and advocacy

Lower Tier Reporting

  • Full operating capability will include a report showing subcontracting activity at lower tiers (example on next slide)

  • This feature will be available only for contractors that submit the Individual Contract Report

  • The eSRS FAR case does not propose to change the current rule that prime contractors may not take credit for subcontracts at lower tiers


Sample lower tier report

Sample Lower TierReport

Sample data


Getting started

Getting Started

Here’s how to get started…


North central regional council for small business education and advocacy

Getting Started…Go to www.esrs.gov

Click on ‘For Contractors’


North central regional council for small business education and advocacy

Getting Started…

To register for the

first time, click on

‘Register’


North central regional council for small business education and advocacy

Getting Started…

Enter the DUNS number that your company uses to bid federal contracts (if you need help, see the face page of the contract award document)


North central regional council for small business education and advocacy

Getting Started…

Some data may be populated from CCR. If not enter the address for this DUNS number, as shown on your contract award document


North central regional council for small business education and advocacy

Getting Started…

Your confirmation will be sent to the email address you entered


North central regional council for small business education and advocacy

Getting Started…

You will receive a similar confirmation email

You must click on this link to activate your account.


North central regional council for small business education and advocacy

Your Account has Been Activated…

Once you have activated your account, you will receive an email

similar to this. You are ready to

login and submit reports!!


Where do i go for help

Where Do I Go For Help?

  • eSRS

    www.esrs.gov/Help Desk

  • If you are unable to find the contract number, call your contracting officer

  • IAE

    [email protected]


Questions

Questions


  • Login