Work Place Committees and Health and Safety Representatives Training

1. Work Place Committees and Health and Safety Representatives Training Module 4 - HAZARDOUS OCCURRENCE INVESTIGATION AND REPORTING

2. Hazardous Occurrences Defined • Accident: An undesired event that results in injury or occupational illness to a person or damage to equipment, material or facilities Work Place Committtee and H&S Representative Training

3. Hazardous Occurrences Defined • Incident: An undesired event that could havebut does not result in personal injury or occupational illness or damage to equipment, material or facilities. • Better known as a “Near Miss” but “Near Hit” is more accurate description. Work Place Committtee and H&S Representative Training

4. Disabling Injury Defined • prevents an employee from reporting for work or from performing all the duties connected with the employee’s regular work on any day after the day on which the injury or disease occurred, • results in the loss of a body part or the complete loss of use of a body part, or • results in the permanent impairment of a body function. Work Place Committtee and H&S Representative Training

5. Minor Injury Defined • an employment injury or illness for which medical treatment is provided and excludes a disabling injury. In other words, no time lost beyond the day of injury. Work Place Committtee and H&S Representative Training

6. Records and Reporting - Minor injuries • Records must be kept for ten years • Annual report to HRSDC by March 1st • First aid injuries are minor injuries, but: • Records must be kept for two years • Reported in above totals Work Place Committtee and H&S Representative Training

7. First Aid Register • Why bother filling it out? • Are all employees aware of the importance of completing it ??? Work Place Committtee and H&S Representative Training

8. Records and Reporting – Disabling Injuries • Records must be kept for ten years • Investigated, recorded and reported to HRSDC within fourteen days Work Place Committtee and H&S Representative Training

9. Responsible Manager Shall: • Appoint someone qualified to investigate the hazardous occurrence; • Notify the work place committee (or rep) of the hazardous occurrence and of the person appointed to investigate it; and • Take necessary measures to prevent a recurrence of the hazardous occurrence Work Place Committtee and H&S Representative Training

10. “Qualified Person” Defined • a person who, because of knowledge, training and experience, is qualified to perform that duty safely and properly. Work Place Committtee and H&S Representative Training

11. Report ASAP if there is: • A death of an employee; • A disabling injury to two or more employees; • An amputation or the complete loss of a body part; • Permanent impairment of a body function; • An explosion; • Damage to a boiler or pressure vessel that results in fire or rupture of the boiler or pressure vessel; or • Damage to an elevating device that renders it unserviceable, or a free fall of an elevating device Work Place Committtee and H&S Representative Training

12. Incidents (or “Near Hits”) • No requirement to report BUT • Near hits are warnings • They should be reported and investigated Work Place Committtee and H&S Representative Training

13. Work Place Committee / Rep • Must be notified by employer • Shall participate in investigations (as per terms of reference) • Offer comments on recommendations / corrective actions taken • Remember: Responsibility for the investigation of a hazardous occurrence and the reporting remainswith the employer Work Place Committtee and H&S Representative Training

14. Hazardous Occurrence Investigation (HOI) Process • Purpose is to: • determine all causes; • recommend corrective action; and • comply with the CLC Part II • Not to lay blame Work Place Committtee and H&S Representative Training

15. Principles of Investigations • collect the facts; • explore all factors; • consider conditions as well as actions / inactions; and • recommend effective corrective measures Work Place Committtee and H&S Representative Training

16. Investigation Procedure • Visit the accident scene; • Conduct interviews; • Gather evidence; • Evaluate; and • Make recommendations Work Place Committtee and H&S Representative Training

17. At The Scene • Secure the scene; • Prevent removal of evidence; • Familiarize with the circumstances; • Coordinate the quarantine, the identification and taking of samples, photos and records; and • Identify and interview witnesses Work Place Committtee and H&S Representative Training

18. Interview Techniques • Put the person at ease • Avoid group interviews • Interview at the scene if possible • Listen to witness’ account • Ask open ended questions • Take notes Work Place Committtee and H&S Representative Training

19. Interview Techniques (cont’d) • Do not prejudge • Encourage the witness to give all information • Ask for suggestions • Confirm understanding • Thank all witnesses Work Place Committtee and H&S Representative Training

20. Types of Evidence • Documents, logs, records • Fluid and material samples • Photos and sketches • Working parts • Record any disassembly • Medical exams • Keep accurate records Work Place Committtee and H&S Representative Training

21. Sequence of Events Leading to The Accident (SELA) • Step-by-step description leading to the occurrence • Document in detail • Clarity is CRUCIAL Work Place Committtee and H&S Representative Training

22. SELA Example 1 ’Charlie’ tripped over a box and broke his ankle • What kind of analysis can the investigator do with this ??? Work Place Committtee and H&S Representative Training

23. SELA Example 2 • At break time, ‘Charlie’ got up and was heading to the employee lounge to meet some associates; • Supervisor had an urgent need for extra materials; • She stopped ‘Charlie’ and asked for a favour; • ‘Charlie’ obliged and hurried to the stockroom; Work Place Committtee and H&S Representative Training

24. SELA Example 2 (cont’d) • As he turned the corner, he did not notice the box partially blocking the dim hallway; • He tripped over it, twisting and fracturing his ankle; • The box was one of seven that had been left in the hallway for the past three weeks after a late night delivery Work Place Committtee and H&S Representative Training

25. CLARITY IS CRUCIAL • Do not just describe the occurrence itself; include a description of events that led up to the occurrence. • Anyone reading the sequence of events should be able to understand what was going on and what happened Work Place Committtee and H&S Representative Training

26. Analysis • Accidents seldom have a single cause • To find all causes, keep asking Why? or Why not? • Record causes in detail • Don’t stop at injury cause(s), look for root cause(s) of the accident Work Place Committtee and H&S Representative Training

27. Recommendations • Treat the cause(s) • Ensure measures enhance • Ensure measures eliminate / control all causes Work Place Committtee and H&S Representative Training

28. HOI Exercise • Follow as events unfold • Follow the investigation team through the process • Video will be stopped when manager asks “The economy?” • Complete the form …. Work Place Committtee and H&S Representative Training

29. Work Place Committtee and H&S Representative Training