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NPSA Chemotherapy Project. Dermot Ball Chemotherapy Project Pharmacist [email protected] Structure & function of the NPSA Chemotherapy Project Oral chemotherapy Treatment Plan BNF Chapter 8 Website. About the NPSA Arms length body of the Department of Health.

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Npsa chemotherapy project

NPSA Chemotherapy Project

Dermot Ball

Chemotherapy Project Pharmacist

[email protected]


Npsa chemotherapy project

  • Structure & function of the NPSA

  • Chemotherapy Project

  • Oral chemotherapy Treatment Plan

  • BNF Chapter 8

  • Website


About the npsa arms length body of the department of health

About the NPSAArms length body of the Department of Health

  • NRES- National Research Ethics Service

    provides safety and dignity of research participants by facilitating ethical research

  • NCAS- National Clinical Assessment Service

    provides confidential services to help manage concerns with the performance of practitioners

  • NRLS- National Reporting and Learning Service

    improves patient safety by enabling the NHS to learn from patient safety incidents


Npsa chemotherapy project

The journey so far

An Organisation with a Memory(June 2000)

‘failures often have a familiar ring….strong similarities to incidents which have occurred before…almost exact replication’

Building a Safer NHS for Patients (May 2001)

‘A new independent body, the NPSA, will be established within the NHS’

Safety First (Dec 2006)

‘NRLS should identify sources of risk and harm…acted upon at a local and national level’


Size of the problem

Size of the problem

  • ‘First do no harm’ or ‘to help, or at least do no harm’ (Hippocrates 4th Century BC)

  • Medical error accepted as part of practice

  • A study in the USA estimated that 44,000 to 98,000 die each year from medical mistakes1

  • NHS hospitals – harm in about 10% admissions – in excess of 850,000 a year

  • £2 billion a year in additional hospital stays

  • £400 million a year in negligence claims

    1 Brennan et al. (1991) New England Journal of Medicine 324:377-384


Patient safety incident psi

Patient Safety Incident (PSI)

  • A patient safety incident is an event or circumstance which could have resulted, or did result, in unnecessary harm to a patient.

  • An adverse event is an incident which results in harm to a patient.


Errors and violations

Errors and violations

  • An error may be defined as a failure to carry out a planned action as intended or application of an incorrect plan.

  • A violation implies deliberate deviation from an operating procedure, standard or rule.


Incident vs error

Incident vs Error

  • Cardiac arrest under general anaesthesia

  • Related to violations

  • About 75% of adverse events involve error


Contributing factor

Contributing Factor

  • A circumstance, action or influence which is thought to play a part in the origin or development of an incident, or to increase the risk of an incident.

    e.g. distraction/inattention, fatigue/exhaustion, cognitive factors, communication, protocols/procedures, resources/workload.


Part of clinical governance

Part of clinical governance

  • "A framework through which NHS organisations are accountable for continually improving the quality of their services and safeguarding high standards of care by creating an environment in which excellence in clinical care will flourish."

    G Scally and L J Donaldson, 'Clinical governance and the drive for quality improvement in the new NHS in England' BMJ (4 July 1998): 61-65


Npsa chemotherapy project

Part of quality

Effectiveness

Efficiency

Safety

Appropriateness

Patient-centred

Access


Nothing new

Nothing new

- 400 years ago -“Cure the disease and kill the patient”Francis Bacon(1561-1626)

- 300 years ago -“Cur’d yesterday of my disease, I died last night of my physician”Matthew Prior (1664-1721)

-200 years ago -“I do not want two diseases - one nature-made, one doctor made”Napoleon Bonaparte(1769-1821)


Npsa chemotherapy project

Patient Safety Is Important

Safer Care

not just a by-product of well educated, well intentioned staff -

needs to be ‘hardwired’ into the design and delivery of

systems of care…..

  • Unsafe Caresignificant source of patient morbidity and mortality - major cause of distress to patients and families

we need safe individuals and safe systems


The role of the npsa and the reporting and learning system

The Role of the NPSA and the Reporting and Learning System

capture and analyse incidents

learn from mistakes

change practice & system factors to reduce risk

improve patient safety in the NHS


Npsa chemotherapy project

NPSA philosophy

  • learn from things that go wrong

  • improve patient safety in frontline services

  • systems not individuals

  • learning not judgement

  • fairness not blame

  • openness not secrecy

  • develop and implement solutions to problems


Incident reporting

Incident Reporting

  • Adapted from the critical incident technique in aviation

  • Relies on good safety culture

  • Inherent value is in the learning

  • Near misses collected

  • Should not be used for epidemiological analysis

  • Under-reporting will always occur


Reporting routes

Reporting Routes

Local

paper

form

Specifics e.g.

HSE, MHRA

FRONTLINE STAFF

RISK TEAM

SHAs or WAG

(SUIs)

Local

eform

RLS

NPSA

eform

Patient


Npsa chemotherapy project

Analysis tools

Data Cleansing

RLS

Database

Reports & Analysis

Reporting to NPSA

99% upload

from

local trust

reporting system

eform


Npsa chemotherapy project

Currently most reporting comes from the acute sector


Npsa chemotherapy project

Reported incident types


Npsa chemotherapy project

3 million incidents Jan 2009


Outputs

NRLS

RLS

Database

Database

Outputs


Quarterly reports

Quarterly Reports

Trends in reporting and profile of reports

Clinical topics in each issue such as:

Chemotherapy Project

Available on website


Thematic analysis

Thematic Analysis

424/576 deaths reported to the NRLS in 2005/06 occurred in acute hospitals

3 key themes:

Diagnostic errors (n = 71)

Clinical deterioration not recognised or not acted upon (n = 64)

Problems with resuscitation after cardiopulmonary arrest (n = 43 in acute/general hospitals)


In depth analysis on topics and issues

In-depth Analysis on Topics and Issues


Npsa chemotherapy project

2000

Systematic review of RLS death & severe incidents

Systematic review of STEIS reports

Ad hoc incident / issue reports e.g. coroners, clinicians

50

Incidents & issues considered by the Weekly Response Group

ESTIMATE OF

INCIDENTS

AND ISSUES

FLOWING

THROUGH

RESPONSE

UNIT

PER MONTH

20

Issues followed up with mini-scope e.g. RLS search, basic literature search

4

Full-scope

1


Acting on urgent risks

Acting on Urgent Risks

  • Fast-track urgent issues identifies immediate action

  • System to track activity with deadline

  • Evaluation shows support for one-pager

  • Oral chemotherapy

  • Vinca Alkaloids


Outputs to improve patient safety guidance

Outputs – to improve patient safety guidance


Npsa chemotherapy project

Adapted from REASON, 2005

Organisation

Environment

Workspace

Factors within the healthcare system that could potentially lead to harm

Task

The ‘system’

Equipment

People

Staff act as harm absorbers

  •         

               

Staff

Patients


Cancer projects

Cancer Projects

  • Radiotherapy

  • Chemotherapy

  • Early Diagnosis


Chemotherapy project

Chemotherapy Project

  • Between Nov 2003 and June 2008

  • 219,000 patient safety reports (medication)

  • 4829 (2.2%) anti-cancer medicines

  • Manual validation 25/272

  • 8 Deaths, 9 Severe Harm, 8 Moderate Harm

  • 6 deaths associated with ORAL CHEMOTHERAPY

  • >95% resulted in Low Harm or No Harm


Chemotherapy project1

Chemotherapy Project

  • 43% of errors associated with administration

  • 33% of errors associated with wrong dose, frequency or quantity of medication

  • 18% of errors associated with delayed or omitted treatment


Chemotherapy project2

Chemotherapy Project

  • Taxanes – 436 reports

  • Cisplatin – 404 reports

  • Etoposide – 396 reports

  • Capecitabine – 368 reports

  • Cyclophosphamide – 359 reports

  • 35 named drugs


Chemotherapy project3

Chemotherapy Project

  • Quantitative data - limitations

  • Qualitative data - limitations

  • Eight emerging themes

  • Trends

  • 20 recommendations

  • Links to NCEPOD, NCAG


Chemotherapy project4

Data often incomplete

No specific research question

Exaggeration of degree of ACTUAL harm

Potential harm not easy to assess

Large amounts of ‘noise’

Side effects, ADR, extravasation, protocols followed correctly

Chemotherapy Project


Npsa chemotherapy project

  • An F2 doctor was electronically prescribing chemotherapy whilst his consultant, oncology pharmacist and System Administrator were away on annual leave.

  • The patient’s serum creatinine was not automatically entered on the system, so the doctor attempted to do it manually.

  • The level was entered incorrectly and a low creatinine clearance was subsequently produced.

  • This resulted in a low dose of carboplatin being calculated, which the doctor amended manually by changing the AUC to 30.1 resulting in a 500% dose increase.

  • Three weeks later a second unsupervised F2 doctor, again working without Consultant supervision prescribed further carboplatin for the same patient. The dose of 4875mg was queried by the pharmacist and reduced(!)


Npsa chemotherapy project

  • A patient had been changed from OxMdG to capecitabine and oxaliplatin. The nurse selected the OxyCap regimen from the computer, and they received their first cycle. On returning for their second cycle it was realised they should have received XelOx. On the computer OxyCap referred to an arm of FOCUS 2 which delivered a 30% dose reduction of the two drugs.

  • A patient was receiving ifosfamide and Mesna and three doses of Mesna were omitted resulting in the patient experiencing haemorrhagic cystitis.


Npsa chemotherapy project

  • A 69 year-old patient with relapsed multiple myeloma received four times the intended dose of idarubicin. He was admitted with neutropenic sepsis from which he did not recover and he died 11 days after commencing the idarubicin.

  • In the process of completing an SAE form following the sudden death of a patient, it was noticed that he had received four cycles of capecitabine at 1250mg/m2. As the patient was >70 yrs the QUASAR TT protocol indicates that his maximum dose should have been 1000mg/m2.

  • A chemotherapy trial patient was admitted due to acute breathlessness. Scans had shown pulmonary fibrosis, pulmonary emboli and a pleural effusion. He died in ITU 6 days later of pulmonary fibrosis secondary to receiving an overdose of bleomycin - on seven separate occasions.


Npsa chemotherapy project

  • A patient had received two prior cycles of PECC for relapsed NHL

    • Prednisolone 40mg daily for 7/7 days

    • Etoposide 400mg daily for 3/7 days

    • Chlorambucil 40mg daily 4/7

    • CCNU 200mg daily 1/7

  • For his third cycle the prescription was misread and he received

    • Etoposide 400mg daily for 8 days

    • CCNU 200mg daily for 7 days

    • Prednisolone & Chlorambucil were correctly supplied

  • The patient’s concerns regarding the extra medication were ignored

  • He was admitted 10 days after starting 3rd cycle with toxicity

  • He died 30 days after admission as a result of the excessive doses


Bnf chapter eight

BNF Chapter Eight

  • “A little knowledge is a dangerous thing”

  • Long standing concern regarding the advice it offers and how it’s interpreted

  • Doesn’t fully reflect the complexities of current chemotherapy, especially oral treatments

  • Lack of consistency re; dosing information

  • Status of BNF “brand” may provide a false sense of security for non-specialists

  • Cancer professionals use other sources


Bnf chapter eight1

BNF Chapter Eight

  • “Be very afraid……”

  • Main focus is introductory section

  • Standardisation of drug monographs?

  • BNF acknowledge that some changes may be required

  • Draft chapter for consultation

  • BNF editorial policy

  • Oncology Pharma input?


Treatment plan

Treatment Plan

  • Open to interpretation!

  • Is it a Protocol – no

  • Is it a Patient Diary – no

  • Is it something in between – probably!


Treatment plan1

Not designed as patient information

Not part of the Information Prescription project

Target audience is primarily non-specialists

Patient is the ‘conduit’

Potentially valuable during any health care intervention;

Admission

Discharge

Dispensing

Reviewing

Treatment Plan


Web based support

Web-based support

  • Cancer Network websites as a resource for (oral) chemotherapy safety?

  • 30 Networks, ~ 5 have readily accessible information on chemotherapy protocols

  • Web site quality extremely variable!

  • NPSA to develop a standard template with North of England Cancer Network

  • To be continued…….


Summary

Summary

Patient Safety is part of NHS care

Incident reporting is the key to learning

Admitting failure is the sign of a mature organisation

Learning needs to take place at local and national level

Cancer patients can benefit from patient safety initiatives


Npsa chemotherapy project

Any Questions?


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