Financial Overview for New York City Charter Schools. New York City Department of Education Office of Portfolio Development – Office of Charter Schools 52 Chambers Street × Room 405 × New York, NY 10007 Phone: 212-374-5419 Fax: 212-374-5581.
Financial Overview for
New York City Charter Schools
New York City Department of Education
Office of Portfolio Development – Office of Charter Schools
52 Chambers Street × Room 405 × New York, NY 10007
Phone: 212-374-5419 Fax: 212-374-5581
NYS Charter Law
NYC Charter Schools Payment Cycle - Macro
1. Mayor and Council Adopt City Budget
7. OCS submits bi-monthly invoices to DFO to make payment
2. NYCDOE Budget Established in Unit of Appropriation (UA)
6. Purchase Orders delivered to DFO, funds encumbered
3. “Budget Mod” NYCDOE Budget Modifications Unit, Transfer Charter Funds
4. OCS Establishes Spending Plans in FAMIS for each charter location
5. OCS prepares purchase orders for each charter school
How NYC Charter Schools Receive Funding
The School Per-Pupil Allocation Cycle - Micro
Eligible Tax Levy Funding Streams
ST-3 Gen Fund
City Tax Levy (CTL) Expenses
- Minus Deductible Revenue & Expenditure
AOE = General Fund Expense - State Deductions + Selected Add-On & Categorical
Overall ST-3 consists of General Fund, Special Aid & School Food
ST-3 Gen. Fund $ = GFE $
How is AOE Calculated?
NYC Dept. of Education reports year-to-date expenses (ST-3 report) to The State Education Department (SED).
SED excludes several revenues and expense (explained later in detail) from the reported expenses for AOE calculation.
Only General Fund (not special aid fund or school food) expenditures are applicable towards the AOE calculation.
General Fund is inclusive of a Tax Levy Expenditure, expenses, add-ons and interfund transfers as illustrated on next page. Special aid is reimbursable funding (Title Grants, AIDP, etc.) whereas school food as it implies, is strictly school food expense.
What’s NOT in the AOE
AOE Gen Ed Per Pupil Payment
Estimated FY08 State Excess & High Cost Aid
NYCDOE FY08 Special Education Payment
For a student receiving IEP mandated special education services between 20% and 60% of the school day: $4,456
For a student receiving IEP mandated special education services more than 60% of the school day: $8,170
For a student receiving IEP mandated special education services in a General Education setting more than 60% of the school day: $2,476
FY08 Special Education Payment Summary
Excess Cost Aid – Annualized Cost Calculation
Annualized Cost for these students, include only the cost of direct special education services provided to the students according to the "individualized education program" (IEP). These costs may include:
You may not include:
Excess Cost Aid – Annualized Cost Example
Excess Cost - High Cost Aid
Reporting on Students w/ Disabilities
a) Minimum time necessary for classification purposes
20% to 59% category - Special Education services of not less than 5 hours per week at the elementary level and not less than 5.5 hours per week at the secondary level.
60%+ category - Special education services a minimum of 3 hours of each school day of each school week at the elementary level and a minimum of 3.5 hours of each school day of each school week at the secondary level.
b) “180-minute/5-period-per-week” rule for 20% - 59% Reporting Grades. 7 - 12:
The statute reads in pertinent part “... the equivalent of five periods per week, but not less than the equivalent of one hundred eighty minutes...”. Both criteria must be met. As an example, if the class period for the high school is 40 minutes, a minimum of 200 minutes of special education services would need to be provided within the week to qualify for the 20% classification.
c) “180-minute/5-period-per-week” exception for Grades 4 – 6:
The “5-hour-per-week” rule applies to grades 4-6, unless the grade is in a “middle school operating on a period basis”. This is intended to distinguish traditional common branch classrooms with children leaving for specials from a departmentalized program in which students move from class to class in core subjects. The “180-minute/5 period per-week” rule described in a) only applies to one or more of these grades (4 – 6) when the grade is in a middle school and the students change classes much like in a high school setting.
d) “5-hour-per-week” rule for Grades K – 3 for “20 – 59% Category
The “180-minute/5-period per week exception never applies to Grades K–3. Students in these grade levels must meet the minimum 5 hoursper week of special education services to be classified in the 20% to 59% weighting category.
Invoice & Reporting
IDEA Funding – Changes in Reporting
Textbooks, Hardware, Software & Library
DYCD Start-up (OTPS) Funding
- Fixed: $90,000 (1st Year Only)
- Variable: Per Capita Amt (x) Enrollment (outlined in Charter plan)
$475 High School
- Funding ends when Charter School reaches grade level capacity
- Register with DYCD
- Submittal of EFT information
- Submittal of Budget Narrative & Work Scope Plan
Title Funding, Federal & State Grants Funding
Title Formula Funding Types:
Charter Schools Submit consolidated application directly to the State.
NYCDOE does not serve as pass through for Title Funds.
Title I- Aimed to raise student academic achievement to meet NY State standards, primarily in Four Core Subject Areas.
Title IIA- to support the Early Grade Class Size Reduction in Grades K – 3
- to provide high quality professional development to teachers and
Title IID- Enhancing Education Through Technology
Title III- supplementary funding to enhance services to LEP/ELL students,
Title IV- provide resources for development and implementation of innovative
& effective substance abuse prevention programs for secondary school.
Title V- Innovative programs
Title Consolidated Application
- August 31st Deadline
Title I Funding Requirements
- Previous years Lunch Forms (DOE SD1041) or Alternative Title I Form (SED)
- Percentage of Charter School’s students who receive Free Lunch
- Charter is recognized as own LEA
- Poverty rate of 40% for Charter Schools in NYC
- Service can only provided to student identified as having greatest need
- School may covert in future year to School Wide Project (SWP), where funds may be applied to greater program
Title I Funding Considerations
Other Federal & State Grants
- i.e. Library Readiness Grants, Foreign Language Assistance Program (FLAP) Grants
In the Pipeline