Responding to inquiries from potential customers
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Responding to Inquiries from Potential Customers. Provide Pro forma Invoice. Inquiries from abroad usually accompanied by request for “pro forma” invoice – A quotation in an invoice format which Includes: Product description and specifications Material costs Price Quantity Shipping costs

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Responding to Inquiries from Potential Customers

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Responding to inquiries from potential customers

Responding to Inquiries from Potential Customers


Provide pro forma invoice

Provide Pro forma Invoice

Inquiries from abroad usually accompanied by request for “pro forma” invoice – A quotation in an invoice format which Includes:

  • Product description and specifications

  • Material costs

  • Price

  • Quantity

  • Shipping costs

  • Delivery terms

  • Procedures


To complete pro forma invoice

To Complete Pro Forma Invoice

  • Exporters must set a price for their product

  • Determine the terms of sale


Sample pro forma invoice

Sample Pro Forma Invoice

See Center for International Trade Development Website

http://www.citd.org/startup/eb/appendix.cfm?sec=86


Sample pro forma invoice http www tradeport org tutorial details index html proforma

Sample Pro Forma Invoicehttp://www.tradeport.org/tutorial/details/index.html#proforma

Sample Pro Forma Invoice

PRO FORMA INVOICEFROM: Innovation Technologies983 Stanley Ave.San Diego, CA 93820(619) 567-1938

DATE:May 8, 1995Reference No.:3245Payment Terms:Letter of CreditCountry of Origin:USAEstimated Date Of Shipment:45 daysQuoteValid Through:October 8, 1995SOLD TO: Grupo Estevez, S.A. de C.V.Tamales No. 1 Piso 218378 Cd. Polanco Mexico

SHIP TO: Juarez Industriale454 Blvd. Cortez1114 Mexico D.F. Mexico

QuantityDescriptionUnit PriceTotal Price100 each Computer MotherboardsFive (5) sealed cartonsGross Weight: 10 lbs. US $ 50.00 US $ 5,000.00 EX FactoryFreight Forwarder FeesAir FreightInsuranceCIF Mexico5,000.00100.001,200.0020.00 US $ 6,320.00Price, availability and delivery subject to confirmation at time of order.

Authorized Signature _____________________________Date______________________


Responding to inquiries from potential customers

  • Pro forma invoices should include two statements.

    • One that certifies the pro forma invoice is true and correct and

    • another that gives the country of origin of the goods.

  • The invoice should also be clearly marked "pro forma invoice."

  • When final commercial invoices are being prepared prior to shipment, it is advisable to check with the U.S. Department of Commerce or another reliable source for any special invoicing requirements that may be required by the importing country.


Responding to inquiries from potential customers

If assistance is needed in figuring CIF or CIP prices, an international freight forwarder can help. The exporter should furnish the freight forwarder with

  • a description of the product to be exported and its weight and

  • cubic measurement when packed.

  • The freight forwarder can compute the CIF price usually at no charge.


Freight forwarder

Freight Forwarder

  • Freight Forwarder - private service company licensed to support shippers and the movement of their goods

  • Perform these critical services:

    • Quote ocean or air freight rates

    • Quote truck or other rates for services needed to move shipment to port

    • Make arrangements for above to ensure speedy and safe movement of goods

    • Prepare documents needed for international shipping

    • Recommend degree of packing

    • Arrange for containerization of cargo

    • Arrange for storage, shipping insurance


Sources of freight forwarders

Sources of Freight Forwarders

Directory of Freight Forwarding Services

http://www.forwarders.com/

Freight Forwarders Online Directory

http://www.ams.usda.gov/tmd/freight/ffdb/index.asp

National Customs Brokers and Forwarders Association of America Website

http://www.ams.usda.gov/tmd/freight/ffdb/index.asp

Visit your local U.S. Department of Commerce office and ask for a list of forwarders that handle both air and ocean shipments.

Check your Local Yellow Pages under "Freight Forwarders".

Ask an experienced exporter who deals in similar products as yours for a reference to a good forwarder.


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