Communication Processes and Tools for Participant Recruitment

1. Communication Processes and Tools for Participant Recruitment Nancy Fredericks, MBA Communications Director ACR Clinical Research Center Heather Homick, MPH ACRIN Recruitment Specialist

2. What are Processes? The Patient How is the patient and the patient’s information going to move around the system? Primary Care Cardiology Imaging

3. The Primary Care Physician • Focus on large primary care practices • Those with significant referrals to cardiologists • Template letter introducing the trial • Request primary care physician provide info to potential participants • Request permission to contact potential participant about the trial Slide set for presentations in: • practice meetings • grand rounds • Participant Brochure • Have available at primary care office Disclaimer: Any materials or process for contacting the patient must be approved by IRB

4. The Cardiology Practice • Participant Identification Strategies • Flagging files of potential participant • RESCUE Post-it Notes • Put note in EMR • Poster: Don’t forget to ask us …. • Participant brochures in waiting room • Telephone screen: have script available

5. The Cardiology Practice • Participant Eligibility and Consent • Consent pocket cards •Include with BMI Calculation tool • Consent Flip Chart • Provides key talking points about the trial • Cards with specific details of optical medical therapy

6. Participants • For Patients Recommended for OMT • In either the CCTA or SPECT arms • Standardized packet of information (modeled on COURAGE trial) • Exercise • Smoking cessation • Diet • Web site • Study updates (no results data) • Recipes • General healthy lifestyle • Links to helpful resources • Participant profiles • Newsletters • Obtain participants’ e-mail

7. Be Looking For …. • Trial Progress Updates (quarterly) • Spotlight of top accruing sites • Accrual tips www.acrin.org