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Data Integration and Consolidation

Data Integration and Consolidation. Create Folder at Drive C:. Name of folders to be created: BMS-ALLOTMENT BMS-UTILIZATION BMS-PRIORYEARS BMSAllData. C:BMS-ALLOTMENT C:BMS-UTILIZATION C:BMS-PRIORYEARS C:BMSAllData.

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Data Integration and Consolidation

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  1. DataIntegrationandConsolidation

  2. CreateFolderat Drive C: Name of folders to be created: • BMS-ALLOTMENT • BMS-UTILIZATION • BMS-PRIORYEARS • BMSAllData C:\BMS-ALLOTMENT C:\BMS-UTILIZATION C:\BMS-PRIORYEARS C:\BMSAllData

  3. Exporting and keeping of Excel Files from each Implementing Unit BMS C:\BMS-ALLOTMENT C:\BMS-UTILIZATION C:\BMS-PRIORYEARS C:\BMSAllData

  4. Export data to Excel. Step 1 Step 2 Utilizations Allotments Step 4 Prior Year’s Step 3

  5. SAVE ASto C:\BMS-UTILIZATION folder.Filename:Name of Division/School

  6. SAVE ASto C:\BMS-ALLOTMENT folder.Filename: Name of Division/School

  7. SAVE ASto C:\BMS-PRIORYEARS folder.Filename: Name of Division/School

  8. Exported Excel FilesSaved at C:\BMS-UTILIZATION folder Names of implementing units including the division office proper

  9. Exported Excel FilesSaved at C:\BMS-ALLOTMENT folder Names of implementing units including the division office proper

  10. Exported Excel FilesSaved at C:\BMS-PRIORYEARS folder Names of implementing units including the division office proper

  11. Integration of Excel Files Allotments Prior Years Utilizations C:\BMSAllData

  12. Three (3) Excel FilesIntegrator of all BMS excel files Filenames:

  13. Integrate data fromC:\BMS-UTILIZATION folder 1. Open this excel file: Integrator – BMS-UTILIZATION Click this button.

  14. Integrate data fromC:\BMS-UTILIZATION folder Output: Delete column A

  15. Integrate data fromC:\BMS-UTILIZATION folder Output: If you noticed, there is no heading. The next step is to copy the heading from one of exported excel files (C:\BMS-UTILIZATION folder). Insert row at first row (A1)

  16. Integrate data fromC:\BMS-UTILIZATION folder Output: Copy columns A1:T1 from one exported excel file and Paste here at A1

  17. Format Column/Cells to TextFormat 1. SelectColumn

  18. SAVE TOC:\BMSAllData folder Output: Save As to C:\BMSAllData folder. Use exactly this filename:tempTable

  19. Integrate data fromC:\BMS-ALLOTMENT folder 1. Open this excel file: Integrator – BMS-ALLOTMENT Click this button.

  20. Integrate data fromC:\BMS-ALLOTMENT folder Output: Delete column A

  21. Integrate data fromC:\BMS-ALLOTMENT folder Output: If you noticed, there is no heading. The next step is to copy the heading from one of exported excel files (C:\BMS-ALLOTMENT folder). Insert row at first row (A1)

  22. Integrate data fromC:\BMS-ALLOTMENT folder Output: Insert row at first row (A1)

  23. Integrate data fromC:\BMS-ALLOTMENT folder Output: Copy columns A1:X1 from one exported excel file and Paste here at A1

  24. Format Column/Cells to TextFormat 1. SelectColumn

  25. SAVE TOC:\BMSAllData folder Output: Save As to C:\BMSAllData folder. Use exactly this filename:tblAllRAODataAnnexA1

  26. Integrate data fromC:\BMS-PRIORYEARS folder 1. Open this excel file: Integrator – BMS-PRIORYEARS Click this button.

  27. Integrate data fromC:\BMS-PRIORYEARS folder Output: Delete column A

  28. Integrate data fromC:\BMS-PRIORYEARS folder Output: The next step is to copy heading from one of exported excel files from (C:\BMS-PRIORYEARS folder). Insert row at first row (A1)

  29. Integrate data fromC:\BMS-PRIORYEARS folder Output: Insert row at first row (A1)

  30. Integrate data fromC:\BMS-PRIORYEARS folder Output: Paste heading here at A1

  31. SAVE TOC:\BMSAllData folder Output: Save As to C:\BMSAllData folder. Use exactly this filename: PriorYearObligation

  32. Contents ofC:\BMSAllData folder tblAllRAODataAnnexA1 tempTable PriorYearObligation

  33. CONSOLIDATEDATA

  34. Consolidate Data 1. Open this Access file: Consolidator Access File

  35. Preview/Print Reports

  36. Thank you!

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