Council worksession december 11 2012
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COUNCIL WORKSESSION DECEMBER 11, 2012 PowerPoint PPT Presentation


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COUNCIL WORKSESSION DECEMBER 11, 2012. Project summary recap. Scope. Budget. Financing update. .5% general sales & use tax. 1.5% lodging, prepared food & beverage. State bonding requestS 2013. Advisory committees for project. Merit center board. Smasc board. Tasks:

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COUNCIL WORKSESSION DECEMBER 11, 2012

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Council worksession december 11 2012

COUNCIL WORKSESSIONDECEMBER 11, 2012


Agenda

  • Project summary recap.

    • Scope.

    • Budget.

  • Financing update.

    • .5% general sales & use tax.

    • 1.5% lodging, prepared food & beverage.

    • State bonding requestS 2013.

  • Advisory committees for project.

    • Merit center board.

    • Smasc board.

    • Tasks:

      • Facility design & construction.

      • Facility operations.

  • BUILDING OUR CONSULTING TEAM.

  • COUNCIL APPROVALS.

AGENDA


Setting our course

Preliminary Planning & Approval Completed.

Path To Success

Vision

Accountability

Flexibility

Setting our course


Southwest mn amateur sports center project scope

  • Total project estimate

  • $12.9 million

  • Indoor Ice Rink AND MULTI-USE FACILITY

  • 80,000 sq. ft., two sheets of ice

  • Seating for 1,200 in premier arena, seating for 200 in secondary arena

  • Capacity for wrestling, basketball, volleyball, and soccer

  • Accommodations for tradeshows, expos, art fairs and other large events

  • Softball and Youth Baseball Complex

  • 4- Performance grade fields.

  • Concession center with bleachers.

  • Natural grass and field lighting.

  • OTHER CONSIDERATIONS

  • Upgrade Marshall Public School practice facilities for shared use on sports property.

  • Future potential partnership with Marshall Public School for multi-use athletic fields and future upgrade of ballfields to performance grade facilities.

SOUTHWEST MN AMATEUR SPORTS CENTERProject Scope


Sports center site location

PROPOSED FACILITIES

“A”SPORTS CENTER SITE

“B”PARKING

“C”PERFORMANCE SOFTBALL/YOUTH BASEBALL FIELDS.

  • OTHER FACILITY CONSIDERATIONS

  • ADD PARKING TO “B”

  • UPGRADE PRACTICE FIELDS

  • FUTURE PHASE EXPANSION

    • PERFORMANCE FIELDS

    • MULTI-USE ATHLETIC FIELDS

SPORTS CENTER SITE LOCATION


Merit center driving track project scope

  • Total project estimate

  • $7 MILLION

  • VEHICLE DRIVING CENTER

  • HARD SURFACE DRIVING COURSE (TRACK).

  • SKID PAD.

  • 4-CLASSROOM BUILDING, 2-OFFICES, STORAGE.

  • 3 TRAINING SIMULATORS (PROFESSIONAL DRIVING, DRIVERS EDUCATION, FIREARMS)

  • OTHER CONSIDERATIONS

  • SITE PROVIDES ACCOMODATION FOR FUTURE EXPANSION.

MERIT CENTER DRIVING TRACKproject scope


Merit center driving track site location

  • EXISTING FACILITY

  • C.R. 33/ERIE ROAD (BLACK LINE)

  • VEHICLE DRIVING CENTER EXPANSION

  • NORTH (YELLOW)

  • FUTURE EXPANSION OPTION

  • WEST (ORANGE)

MERIT CENTER DRIVING TRACKsite location


Project financing

PROJECT FINANCING

  • December 18 – Implementation Ordinance.

  • Effective April 1, 2013.

  • Education January and February.

  • Corrective language 1.5% lodging and food and beverage at upcoming legislative session.

  • Springsted Financial Analysis (February Worksession).

  • Pro-Forma and Operating 3-5 Year Cash Flow During Project Design Development Phases.


State bonding request

STATE BONDING REQUEST

MERIT

  • $1 MILLION 2010 AUTHORIZATION (REQUESTED 2.4 MILLION).

  • 2013 REQUESTING ADDITIONAL $2 MILLION THROUGH LEGISLATIVE REQUEST.

    AMATEUR SPORTS FACILITY

  • 2013 REQUESTING $4 MILLION.

  • #1 PRIORITY AMATEUR SPORTS COMMISSION AGENCY REQUEST.


Preliminary design construction delivery method

  • Construction Delivery models

  • general contractor

  • construction management (recommended)

  • Building our team

  • 1. construction management services (cm)

    • Request for qualifications (rfq) / Request for proposals (rfp)

  • 2. Architectural services

    • Request for qualifications (rfq) / Request for proposals (rfp)

    • DRIVING COURSE CONSULTANT /MASTER PLAN UPDATE (MERIT ONLY).

      • Request for qualifications (rfq) / Request for proposals (rfp)

  • PROCESS FOR MERIT AND SPORTS CENTER CONCURRENT YET INDEPENDENT.

  • POTENTIAL FOR SAME OR SEPARATE CONTRACTS FOR MERIT AND SPORTS CENTER DEPENDENT ON QUALIFICATIONS.

  • JANUARY 8 – COUNCIL AUTHORIZATION FOR RELEASE, END JANUARY DEADLINE, THEREAFTER SELECTION REVIEW PROCESS.

PRELIMINARY DESIGN & CONSTRUCTION delivery method


Council approvals

  • FUNDING

  • DECEMBER 18 – ORDINANCE IMPLEMENTATION.

  • STATE BOND REQUEST

  • DESIGN AND CONSTRUCTION CONSULTANT CONTRACTS

  • construction CM, ARCHITECTURAL, DRIVING CONSULTANT (MERIT ONLY)

    • Request for qualifications (rfq) / Request for proposals (rfp)

    • APPROVAL OF CONTRACT.

    • PRE-DESIGN AND DESIGN PHASE.

    • CONSTRUCTION DOCUMENT PHASE.

    • BIDDING PHASE.

    • CONSTRUCTION AWARDS AND COMMENCEMENT.

    • OPERATING AGREEMENTS (GOVERNANCE)

    • OPERATING BUDGETS

      • DESIGN PHASE PROJECTIONS, BUDGET AND ACTUAL APPROVALS (ONGOING)

      • REVENUES AND EXPENSES

COUNCIL APPROVALS


Open discussion

OPEN DISCUSSION


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