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PLANNING & M & E SYSTEM FOR E C PROVINCE 14 May 2007

PLANNING & M & E SYSTEM FOR E C PROVINCE 14 May 2007. Our Measurable Objectives M & E: HIPP issues History of electronic system Aim of electronic system Overview of system Demonstration of system capabilities & reports. Presentation Overview.

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PLANNING & M & E SYSTEM FOR E C PROVINCE 14 May 2007

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  1. PLANNING & M & E SYSTEM FOR E C PROVINCE 14 May 2007

  2. Our Measurable Objectives M & E: HIPP issues History of electronic system Aim of electronic system Overview of system Demonstration of system capabilities & reports Presentation Overview

  3. Ensure the full alignment of the provincial M & E system with the Government wide M & E system prescripts by 2009 Ensure the full compliance by the E Cape public sector to the requirements of the provincial monitoring plan and tools by 2009 Increase M & E Capability in the Public Sector every year Annually improve the quality, frequency and flow of M & E information in departments, Public Entities and local government to inform executive and senior management decision-making. Ensure the full utilisation of evaluation information to support improvements in prioritised programmes, policies and practices by 2014 Identify, co-ordinate and ensure the resolution of various prioritised service delivery challenges more speedily every year Measurable Objectives

  4. Planning & M & E: High Impact Priority Project(HIPP)

  5. Provincial Exco approval for web-based electronic system in August 2005 – System developed and fine-tuned & & data imported from 06/07 plans, successfully piloted with depts in Nov – Dec 2006 Training to be provided on system from May – July 2007 onwards System already successfully demonstrated to Premier, Prov Exco, Top Management, each HOD, OTP Portfolio Comm, senior managers, to ensure electronic compliance from 1/7/07 onwards Further roll-out to public entities and local govt later in 2007/08 History of system

  6. System merely digitises M & E requirements in public service prescripts Is an open source, web based, scalable system developed internally Standardises reporting once per quarter using standard format Ensures that internal reporting within depts is improved because HOD must sign off reports after quarter has been completed Makes info available to everyone and/or some via internet Makes strat planning and M & E easier Forces managers to think more logically about planning & M & E System gives various performance perspectives including PGDP, POA, cluster, dept, HOD Performance Agreement, Supply Chain Management, Compliance, AG Issues, etc Main Aims of System

  7. Monthly, Quarterly, Half Year and Year Reports (including Challenges and Responses to Challenges) done thro’ Powerpoint, Excel Spreadsheet and Word Narrative Reports & then put into StratMaster electronic system with SMS notifications when due & also when not received Overview of Non-Financial Reporting in E Cape OTP 07/08 APP OTP 07/08 Business/ Operational Plans OTP 07/08 Expenditure Plans OTP 07/08 Procurement Plans OTP PMDS: Quarterly and Annual Assessments done and yearly assessments moderated OTP 07/08 PMDS: Performance Agreements & Workplans with HOD, SMS & other staff

  8. STRATEGIC GOALS Reflects what you as a department do (broad based statement) STRATEGIC OBJECTIVE/S PER STRATEGIC GOAL Statement\s that clearly describes what you will do to achieve your goal (more defined statement) MEASURABLE OBJECTIVE/S PER STRATEGIC OBJECTIVE Will describe how the objective/s will be achieved INDICATOR/S PER MEASURABLE OBJECTIVE Will specify exactly how you will know if the measurable objective has been achieved E C M & E SYSTEM REQUIREMENTS At the end result of exercise = 1) is there evidence of prioritisation (what stays in and what does not get done)? 2) is there a golden thread in logic of what & how key issues get solved/ achieved over time, which are reflected in outcomes/ impact? & 3) Do key stakeholders agree on above?

  9. Strategic Goal Strategic Objective 1 Strategic Objective 3 Measurable Obj 1 Measurable Obj 2 Indicator 1 Indicator 2 Target 2 Indicator 3 Target 3 E C M & E SYSTEM REQUIREMENTS …. cont Strategic Objective 2 Target 1 Baseline 1 Baseline 2 Baseline 3

  10. PICTURE THAT WE ARE LOOKING FOR Education

  11. Depts must have golden thread in their APPs Departmental APPs must adhere to requirements on what is appropriate Vision, Mission, Strategic Goals, Strategic Objectives, Measurable Objectives, quarterly and yearly indicators and Targets = Depts ensure that Plan is ‘credible’: adhere to credible plan checklist Planning & Reporting calendar developed for depts Requirements … cont

  12. Thank You! “We shall not Abandon the Poor” - Serving with Humility, Honesty and Integrity

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