2011-2012
This presentation is the property of its rightful owner.
Sponsored Links
1 / 31

2011-2012 TxEIS Employee Training PowerPoint PPT Presentation


  • 77 Views
  • Uploaded on
  • Presentation posted in: General

2011-2012 TxEIS Employee Training. 2011-2012 TxEIS Employee Training. Please use the link below to access the Self Registration and Inquiry Employee Access modules in TxEIS : https://txeis.staffordmsd.org:8443/EmployeeAccess/app/login?distid=079910. Self‐ Registration EMPLOYEE ACCESS.

Download Presentation

2011-2012 TxEIS Employee Training

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


2011 2012 txeis employee training

2011-2012 TxEIS Employee Training


2011 2012 txeis employee training

2011-2012 TxEIS Employee Training

Please use the link below to access the Self Registration and Inquiry Employee Access modules in TxEIS :

https://txeis.staffordmsd.org:8443/EmployeeAccess/app/login?distid=079910


2011 2012 txeis employee training

Self‐Registration

EMPLOYEE ACCESS

12


2011 2012 txeis employee training

Employee Access

Self Registration

•Each employee creates their own User ID and Password.  

•Three data elements are used to self register:

– Social Security Number

–Date of Birth

–Zip Code 

•A hint question is provided in case the employee forgets his/her 

password.  If answered correctly, a temporary password will be 

emailed to the employee.

•If the employee forgets his/her User ID or cannot retrieve password, the

account must be deleted by the Payroll Specialist, Elizabeth Abrego

(ext. 9216) and the employee will need to re‐register.

Please note there is no record of your password, if you forget your

password or if you have problems self registering, your only option is to have your account deleted and start the registering process again.

13


2011 2012 txeis employee training

Employee Access

Self Registration

This is the Employee Access landing page.  To self‐register

Select New User.

14


2011 2012 txeis employee training

Employee Access

Self Registration

You will be prompted to enter your  Social Security

Number, Date of Birth and Zip Code.

If the information matches TxEISHuman Resources demographic 

data, the employee may complete self‐registration; otherwise, 

the data must be corrected before self‐registration can

continue.

Please contact Erma Trevino at [email protected] or ext. 9271 to verify demographic information if problems occur.

15


2011 2012 txeis employee training

Employee Access

Self Registration

The following is required:

User ID

Password

Password Verification

Hint Questions

Hint Answer

User ID and Password Rules

User ID  and Password cannot be the same.

User ID must be between 6 and 8 characters and is not case sensitive.

Password is alphanumeric and must be between 8 and 12 characters in 

length.  It is case sensitive and should contain at least one number.

New passwords must contain an uppercase letter.

16


2011 2012 txeis employee training

Employee Access

Self Registration

When you have successfully completed self registration,  you will be  

transferred to the Menu page.  

Inquiry displays employee information for viewing.

Self‐Service displays employee information for update or viewing and 

allows you to change your password.

17


2011 2012 txeis employee training

Inquiry

EMPLOYEE ACCESS

18


2011 2012 txeis employee training

Employee Access Inquiry 

Calendar Year to Date

Allows you to view a year‐to‐date summary of various 

earnings information by payroll frequency and year.

19


2011 2012 txeis employee training

Employee Access Inquiry 

Current Pay Information

Allows you  to view your current pay information as it

currently exists in your Human Resources record. Access to information on this screen replaces previously issued Action Sheets.

20


2011 2012 txeis employee training

Employee Access Inquiry 

Deductions

Your current deductions are displayed here for your

review.

21


2011 2012 txeis employee training

Employee Access Inquiry 

Earnings

Your earnings appear on this page.  Up to 18 months of 

earnings information is available for viewing and printing.

This option replaces the reprinting of pay stub copies from the Payroll

Office. No print icon is available at this time. Please use print option

available on the screen and change print orientation to “landscape”.

22


2011 2012 txeis employee training

Employee Access Inquiry 

Leave Balances

This screen provides leave balances by leave type.  You

may also view individual leave records by date.

23


2011 2012 txeis employee training

Employee Access Inquiry 

W‐2 Information

W‐2 Information may be viewed from this screen.

Selecting PRINT will print an official W‐2 based on the 

year selected in the Employee Access District Options.

W-2 information is available beginning with 2004.

24


2011 2012 txeis employee training

Employee Access Inquiry 

W‐2 Information

25


2011 2012 txeis employee training

Employee Self‐Service Entry

EMPLOYEE ACCESS

26


2011 2012 txeis employee training

Employee Access Self‐Service 

Change Password

You may change your password at any time using the 

Self‐Service Change Password screen.

27


2011 2012 txeis employee training

Employee Access Self‐Service

Self‐service allows employees to view or update their demographic and payroll information in the Employee Access 

System.

Demographic and Payroll data are available for update and approval in groups.  W-4 information, legal name change and direct deposit information will require  Human Resources or Payroll approval before the update will occur in TxEIS.

Documentation may be required for a change. For example a last name change requires an updated social security card.

The Reset button allows the employee to remove any changes made on the screen and replaces them with the 

information from the last save.

The Undo button allows an employee to delete saved requests that are pending approval in a group.  This button  

gives you an opportunity to delete a change that was entered in error but has not been processed by an approver. 

E‐mails are sent to the requester notifying them that their update requires approval, has 

been approved or disapproved by Human Resources/Payroll and/or requires documentation.

Approvers receive e‐mails notifying them that updates require their approval and they may approve or disapprove  

requests in TxEISHuman Resources.

28


2011 2012 txeis employee training

Employee Access Self‐Service 

Demographic

1

3

2

1For update, a white box will be available for Entry –Example  Legal Name.

2For inquiry the update box will be grayed out –Example Driver’s License.

3For none, nothing will display–Example Alternate Address should display 

between Mailing Address and Phone Number.

29


2011 2012 txeis employee training

Employee Access Self‐Service 

Demographic

When a change is saved and requires

approval, it will be highlighted in yellow 

until approved.

30


2011 2012 txeis employee training

Employee Access Self‐Service 

Payroll Information

•The Self‐Service Payroll screen works like the Self‐Service 

Demographic screen.

•Additional bank accounts can only be added if a number of 

accounts greater than one exists in Employee Access options.

•Additional accounts may be added by clicking the + Add in the 

bottom right of the Direct Deposit Bank Accounts area.

•Only one account may be designated as primary.

•For all secondary bank accounts, a deposit amount must be 

entered. Those amounts will be distributed, and the remainder of 

the paycheck will be deposited into the primary account.

31


2011 2012 txeis employee training

Employee Access Self‐Service 

Payroll Information

32


2011 2012 txeis employee training

District Self‐Service Approval

EMPLOYEE ACCESS

33


2011 2012 txeis employee training

Self Service E‐mail Examples

EMPLOYEE ACCESS

42


2011 2012 txeis employee training

Self‐Service

E‐mail

E‐mail to employee for Self‐Service change submitted for 

approval and requires documentation

43


2011 2012 txeis employee training

Self‐Service

E‐mail

E‐mail to employee for Self‐Service Payroll changes submitted 

for approval and requires documentation

44


2011 2012 txeis employee training

Self‐Service

E‐mail

E‐mail to employee that a Self‐Service change has been approved

46


2011 2012 txeis employee training

Self‐Service

E‐mail

E‐mail to employee’s home address that a Self‐Service change has 

been approved

47


2011 2012 txeis employee training

Self‐Service

E‐mail

E‐mail to employee that a Self‐Service change has been 

automatically approved and updated

48


2011 2012 txeis employee training

Self‐Service

E‐mail

E‐mail to employee where update has been disapproved

49


  • Login