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# Microsoft Excel - PowerPoint PPT Presentation

Microsoft Excel. Tips and tricks. Microsoft Excel. Equations and formulas Ranges Absolute and relative addresses Reorder information Format cells Repeat headings on printouts Transpose data Charts. Paul Mundy, www.mamud.com. Calculate equations. Equations begin with =

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## PowerPoint Slideshow about ' Microsoft Excel' - pearl-wilkinson

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Presentation Transcript

### Microsoft Excel

Tips and tricks

• Equations and formulas

• Ranges

• Reorder information

• Format cells

• Transpose data

• Charts

Paul Mundy, www.mamud.com

• Equations begin with =

• =99/11 gives 9

• =B2/C2 gives 9

• =B2+C2gives 110

• =B2-C2gives 88

• =B2*C2gives 1089

• Enter equation here

• Cell B5: =sum(b2:b4) gives 8099

• Useful functions:

• =sum()

• =average()

• =count()

Range of cells:

B2 to B4 = B2:B4

• To name a range, select the cell(s), then Insert > Name > Define

• Use range names in equations

• Example

• C2 (=15) is named price

• C3 (=200) is named quantity

• Cell C4: =price*quantity gives 3000

• Cells B2 to B4 are named production

• Cell B5: =sum(production) gives 8099

• Create a formula in cell B5: =sum(B2:B4)

• Copy the formula to cell C5. It changes automatically to =sum(C2:C4)

• Cell C2: =B2/C7 gives \$3.33

• Copying the formula to cell C3 gives =B3/C8

• But C8 = 0, so C3 gives an error

• This is because the formula uses relative addresses

• Absolute addresses are fixed. They can be moved or copied, and will not change

• \$C7 (column absolute, row relative)

• C\$7 (column relative, row absolute)

• To toggle through relative, absolute and mixed addresses, select the address and press F4

• Select the data to sort

• Data > Sort >

• Select the field(s) to sort on

• Click OK

• Cells formatted as Date

• Format > Cells > Number > Date

• Cells formatted as Date

• Format > Cells > Number > Date

Custom formatting

• Format > Cells > Number > Custom:

• d mmm yyyy = 1 Jan 2004

• dd mmmm = 01 January

• =WEEKDAY() function, formatted as ddd

• Text aligned right

• Aligned to top

• Wrapped within cell

• File > Page Setup > Sheet > Rows to repeat at top

• Select rows to repeat

To replace columns with rows

• Select the whole table

• Edit > Copy

• Click in an empty cell

• Edit > Paste Special > Transpose > OK

• Select data

• Insert > Chart

• Select type of chart

• Format chart as needed