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Synthosys, LLC URS November 2012

NCHRP Report 753 A Pre-Event Recovery Planning Guide for Transportation Final Report Presentation NCHRP Project 20-59(33). Synthosys, LLC URS November 2012. Pre-Event Planning for Transportation Critical Infrastructure Recovery.

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Synthosys, LLC URS November 2012

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  1. NCHRP Report 753A Pre-Event Recovery Planning Guide for TransportationFinal Report PresentationNCHRP Project 20-59(33) Synthosys, LLC URS November 2012

  2. Pre-Event Planning for Transportation Critical Infrastructure Recovery The Guide provides an overview of what can be done to prepare for the recovery of transportation critical infrastructure. It includes: • Principles and processes based on federal guidance, effective practices, and lessons from case studies • Checklists, decision support tools, and resources to assist in both pre-planning for recovery and implementing recovery after an event.

  3. NCHRP Report 753: Table of Contents Chapter 1: Introduction Chapter 2: Federal Strategies and Initiatives Chapter 3: Principles of Pre-Event Recovery Planning Chapter 4: Case Studies of Infrastructure Recovery: Lessons and Effective Practices Chapter 5: Key Tasks of Pre-Event Recovery Planning Chapter 6: Recovery Funding Chapter 7: Communications and Collaboration Chapter 8: Recovery Management

  4. NCHRP Report 753: Appendices Appendix A: Tools and Resources Appendix B: Case Studies Appendix C: Damage Assessment and Pre-Event Recovery Planning Appendix D: Decontamination Techniques Appendix E: Recovery Funding Sources Appendix F: Glossary of Terms and Definitions

  5. Introduction to Recovery:Recovery as a Process Source: Adapted from National Disaster Recovery Framework, 2011

  6. Why Prepare for Recovery BEFORE Preparing prior to a disaster reduces the problems of trying to locate required capabilities and create policies when scrambling to manage recovery. Recovery efforts are more efficient when resources are pre-positioned, contractors have been pre-approved, and options are already identified. Speed of recovery can be greatly enhanced by establishing processes and relationships before an event occurs. Recovery can begin quickly without the need to wait until recovery plans are developed after the disaster.

  7. Federal Strategies and Initiatives Source: Adapted from NCHRP Report 525, Vol. 16: A Guide to Emergency Response Planning at State Transportation Agencies, 2010.

  8. National Transportation Recovery Strategy: Key Recommendations Establish clear leadership, coordination, and decision-making. Develop pre-disaster partnerships to ensure engagement of all potential resources. Test and evaluate pre-disaster plans through seminars, workshops, and exercises. Build partnerships for pre-and post- multi-hazard assessments and for mitigation actions. Integrate pre-disaster recovery planning with other appropriate community planning. Identify limitations in recovery capacity and the means to supplement this capacity. Develop an accessible public information campaign. Prepare pre-disaster MOUs. Develop and implement recovery training and education.

  9. Principles of Pre-Event Recovery Planning Recovery is different from response. Response can impact recovery. Short-term approaches have impact on long-term recovery. Rebuilding is an opportunity to improve infrastructure and incorporate resilience. Economic impact is part of recovery. Take a collaborative approach. Take a regional approach. Establish priorities in advance. Organize roles and responsibilities. Be aware of funding realities. Link pre-event recovery planning to other plans. Incorporate flexibility and identify alternatives.

  10. Case Studies of Infrastructure Recovery: Lessons and Effective Practices Five in-depth case studies that represent a cross-section of infrastructure owners and operators. Existing transportation infrastructure recovery case studies identified through literature search.   Also, case study based on a few forward-looking jurisdictions that have instituted policies, programs, and tools that can assist in recovery.

  11. In-Depth Case Studies

  12. Case Studies from Literature Review

  13. Lessons and Effective Practices from Case Studies Formal and informal relationships and networks were keys to successful recovery. Simplified designs can expedite reconstruction. Make infrastructure improvements where possible. Take a phased approach to recovery. Use existing plans and footprints where possible. Have emergency expedited processes in place. Take a collaborative approach to recovery. Use innovation in project development, oversight, and environmental management. Understand interdependency of critical infrastructure as part of the hazard and risk assessment. Maintain and provide access to designs, plans, and other key data. Plan for the unexpected by learning from precious experiences. Integrate recovery with existing planning.

  14. Effective Practices: Case Studies Planning for recovery in advance: the Illinois DOT bridge recovery plan. Taking a regional approach: the Puget Sound Regional Transportation Recovery Annex. Collaborative environment and limiting the project scope to reduce complexity: the Minnesota I-35 Bridge reconstruction. Flexibility in applying resources across jurisdictions: the Louisiana Swift project after Hurricane Katrina. Innovative contracting techniques: Northridge Earthquake and Biloxi Bay Bridge reconstruction. Coordinated and/or standardized damage assessments: Wisconsin DOT during 2008 flooding.

  15. Recovery Keys to Success Short-Term Recovery • Using a phased approach, with temporary solutions and multi-modal approaches, can expedite recovery. • Traffic safety, user convenience, and the restoration of economic supply chains depend on timely debris removal and efficient detours. Long-term Recovery • Effective practices include the following: • Identification of repair and replacement approaches in advance • Prequalification of contractors and architects/engineers • Expediting contracting and construction approaches • Incorporating accelerated construction technologies • Maintaining design drawing and specifications • Early decisions as to using the “as built” design or redesigning the structure determine the minimum recovery time achievable.

  16. Recovery Keys to Success (con’t) Recovery Management Define clear disaster policies and practices in advance. Streamline administration and accelerate the approval process for emergencies. Preparation, planning, and practice involving the parties who will play the major roles in recovery prior to event can expedite recovery. Communications and Collaboration Clear and streamlined communications, with coordination and a cooperative attitude between all of the stakeholders in the process is critical. Early information communication among responders, engineers, all other impacted stakeholders, including the media, is essential.

  17. Recovery: Major Decisions and Key Tasks

  18. Critical Infrastructure Prioritization Pre-Event Tasks and Considerations

  19. Repair/Replace Pre-Event Tasks

  20. Temporary Structure/Detour Pre-Event Tasks and Considerations

  21. Demolition Pre-Event Tasks and Considerations

  22. Design Pre-Event Tasks and Considerations

  23. Contracting Pre-Event Tasks and Considerations

  24. Construction Pre-Event Tasks and Considerations

  25. Project Management/Delivery Pre-Event Tasks and Considerations

  26. Environmental Pre-Event Tasks and Considerations

  27. Overview of Recovery Funding Sources

  28. Communications and Collaboration Pre-Event Tasks and Considerations

  29. Communications and Collaboration Pre-Event Tasks and Considerations (con’t)

  30. Recovery Management Pre-Event Actions

  31. Recovery Management Pre-Event Actions (con’t)

  32. Appendix A: Tools and Resources TOOLS AND RESOURCES that can assist in both the pre-event planning organized by the key tasks and decisions of pre-event recovery. Checklists, worksheets and online toolboxes are listed first followed by guidance and resource documents for each category. Federal Initiatives and Guidance Recovery Planning Vulnerability Assessment/Prioritization Hazards Tools Repair/Replacement Damage Assessment Tools Temporary Structure/Traffic Detours: Short-Term Recovery Demolition: Partial or Complete Debris Management Tools HazMat/Decontamination Design Contracting Construction Construction Techniques: Bridges Construction Techniques: Buildings Construction Techniques: Highways Project Management and Delivery Environmental Compliance and Management Coordination and Collaboration Funding Contacts

  33. Appendix B: Case Studies Limited guidance on pre-event planning for recovery of transportation systems required a compilation of lessons learned from case studies of infrastructure recovery. Summary: Lessons Learned from In-Depth Case Studies 9/11, New York City, New York, 2001 London Transit Bombing, London UK, 2005 Howard Street Tunnel Fire, Baltimore, Maryland, 2001 2009 California Wildfire, Los Angeles, CA Mid-West Flooding, 2008 Sections in each of the case studies above: Event and Recovery Summary Pre-Event Planning For Recovery Lessons for Recovery Processes and Tools References Asset Management Systems What Are Transportation Asset Management Systems? How Are Asset Management Systems Currently Deployed by State DOTs? Could Asset Management System Be Used for Pre-Event Recovery Planning? Conclusions References

  34. Appendix C: Damage Assessment and Pre-Event Recovery Planning Research has been found that early assessment decisions set the tone for the efficiency of the recovery. One of the earliest challenges to recovery is understanding the extent of damage along with what is required for repair.

  35. Appendix D: Decontamination Techniques An incident involving the dissemination of chemical, biological, or radiological (CBR) threat agents that affects the infrastructure of a transportation system will result in significant disruption of services. Pre-event planning and preparedness were found to be essential to minimize the operational and financial impacts.

  36. Appendix E: Recovery Funding Sources This section provides a comparison of federal funding programs for transportation infrastructure and a detailed summary of all federal funding available for rebuilding and recovery. Note: Material in Appendix E was current as of October 2012. For the most current information, please see http://www.fhwa.dot.gov/programadmin/erelief.cfm and http://www.fema.gov/public-assistance-local-state-tribal-and-non-profit

  37. Appendix F: Glossary of Terms and Definitions A listing of transportation and recovery terms and definitions.

  38. NCHRP Report 753 / NCHRP Project 20-59(33)A Pre-Event Recovery Planning Guide for Transportation Synthosys, LLC and URS Principal Investigator: Pat Bye Email: pat.bye@synthosys.com Phone: 215.262.3458 Administrator: Linda Yu Email: linda.yu@synthosys.com Phone: 610.715.3583

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