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Information Technology Acquisitions Joe Kelley Joe.Kelley@vt.edu www.ita.vt.edu Information Technology Acquisitions Process hardware and software purchases for the campus. Negotiate and administer software site licenses and large-volume software purchases.

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Information technology acquisitions l.jpg

Information Technology Acquisitions

Joe Kelley

Joe.Kelley@vt.edu

www.ita.vt.edu


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Information Technology Acquisitions

  • Process hardware and software purchases for the campus.

  • Negotiate and administer software site licenses and large-volume software purchases.

  • Operate a Student Software auxiliary to supply software to students.


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Purchasing Office Staff

Judy Poff Judy.Poff@vt.edu1-9517

Vicky Moore Vicky.Moore@vt.edu1-7953

Linda Walters Linda.Walters@vt.edu1-8804

Florence HuffmanFlorence.Huffman@vt.edu 1-6810


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What happens to your purchasing request?

  • If the purchase is covered by an existing contract, the order is written.

  • < $5,000 – The buyer has the option to obtain only one quote.

  • $5K to $50K – The state requires at least 3 bids.

  • > $50K – The state requires at least 6 bids.

  • If it is a legitimate sole source purchase (only one supplier) we will process the appropriate paperwork and place an order.


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Purchasing Office Staff

Judy Poff Judy.Poff@vt.edu1-9517

Vicky Moore Vicky.Moore@vt.edu1-7953

Linda Walters Linda.Walters@vt.edu1-8804

Florence HuffmanFlorence.Huffman@vt.edu 1-6810


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Information Technology Acquisitions

  • Process hardware and software purchases for the campus.

  • Negotiate and administer software site licenses and large-volume software purchases.

  • Operate a Student Software auxiliary to supply software to students.


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Software Distribution has moved to Torgersen Hall.

Torgersen Bridge

3rd Floor

Room 3220


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Department Software Distribution Office Staff

Louie Price 1-7225

Nancy Light1-4736

Kathy Williams1-7836

Brenda Kessling

Aimee Messer

Email - Software@vt.edu


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Department

Software

Distribution



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Virginia Tech Microsoft Contracts

  • Select Contract

    • “Pay as you use” agreement. Departments purchase products from ITA and ITA pays Microsoft at the end of the month.

    • Wide variety of products available at reasonable prices.

    • Used by the majority of departments to purchase Microsoft products.


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Virginia Tech Microsoft Contracts

  • Campus Agreement Contract

    • Predetermined list of products available for one annual cost per department or college.

    • Microsoft Office XP Professional (Product suite of Word, Excel, Outlook, PowerPoint and Access)

    • Microsoft FrontPage 2002 (Office web site creation and management solution)

  • Microsoft O/S upgrades

  • Microsoft Visual Studio 6.0 Professional (VB, C++, J++, FoxPro, InterDev, MSDNL)

  • Microsoft Project 2000

  • Microsoft BackOffice CAL


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Virginia Tech Microsoft Contracts

  • Campus Agreement Contract

    • Used by Engineering, Computer Science and Building Construction to license their faculty, staff, labs, and students.


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Virginia Tech Microsoft Contracts

  • Campus Agreement Contract

    • Costs

    • ~ $50/staff or faculty member

    • ~ $25/student

    • You must annually license your entire department faculty and staff; student licensing is optional.


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Virginia Tech Microsoft Contracts

  • Campus Agreement Contract

    • Costs

    • If you decide to cancel this license, you must pay ½ your total department license fee and you lose your right to Campus Agreement software.

    • You must purchase new Microsoft licenses for products you still need to use.


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New Campus Agreements will offer a more flexible mix of products; however, the same annual renewal costs will apply.

  • Microsoft Office XP Professional (Product suite of Word, Excel, Outlook, PowerPoint and Access)

  • Microsoft FrontPage 2002 (Office web site creation and management solution)

  • Microsoft O/S upgrades

  • Microsoft Visual Studio 6.0 Professional (VB, C++, J++, FoxPro, InterDev, MSDNL)

  • Microsoft Project 2000

  • Microsoft BackOffice CAL


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    Could we use Campus Agreement to license the entire campus? products; however, the same annual renewal costs will apply.

    Yes… but…

    35,000 students (includes part-time, off-campus students)

    6,000 faculty and staff


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    Could we use Campus Agreement to license the entire campus? products; however, the same annual renewal costs will apply.

    Yes… but…

    35,000 students (includes part-time, off-campus students) * $25 = $875,000

    6,000 faculty and staff * $50 = $300,000

    > 1 Million $ annual cost


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    If your department would like to participate in a next year’s Campus Agreement contract, please contact Joe Kelley.

    1-3245

    Joe.Kelley@vt.edu


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