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Adjunct Instructor Hiring Module

Adjunct Instructor Hiring Module. Goals. Complete process: in a more timely fashion with less redundancy with greater accuracy Clarify process details and deadlines. 3-Part System. Process model with visual representation and written description of each step

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Adjunct Instructor Hiring Module

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  1. Adjunct Instructor Hiring Module

  2. Goals • Complete process: • in a more timely fashion with less redundancy • with greater accuracy • Clarify process details and deadlines

  3. 3-Part System • Process model with visual representation and written description of each step • Dashboard with step by step tracking of progress within the process • The “Courses and Instructors” module in SCT portal

  4. Part 1: The Process Model

  5. Getting to the process model

  6. The diagram view • “Swim lane” diagram • Each lane is a performer • Each lane contains steps for that performer • Arrows show complete process flow

  7. The steps in writing • Each step in the diagram is linked to a written description • The description gives the steps, the performer, and its place in the process • Any questions before we move to the next part?

  8. Part 2: The Dashboard

  9. See where you are in the process • Shows the classes needing adjuncts • Shows each step in the process and its performer • As each step is finished, tracking icons appear

  10. Click on the document symbol:

  11. Dashboard details • Clicking on the “document” icon ( ) will allow you to see the details for each step in the process • Each set of step details has five elements:

  12. What: step description • The description here is the same as in the process model

  13. Who: designated performer • You can send this person a message by clicking “send message” – type your message and the system will send an e-mail to the person

  14. Sample e-mail message • Your message • The system automatically enters the sender based on who is logged into the portal when the message is sent

  15. When: projected completion date • If you set a date, the system will send you a message at prescribed intervals (i.e. two weeks before, one week before, etc.)

  16. Sample e-mail reminder

  17. Documents • For some steps, documents are required to complete the step • Performers can upload additional documents if wished

  18. Checklist • Some steps will have a checklist of items that need to be done before moving on • Check off each item to be able to move to the next step

  19. History • Logs all adjunct-assignment actions for this particular course • Any questions before we move to the next part?

  20. Part 3: Courses and Instructors

  21. Access • To access the Courses and Instructors module in the portal, please locate the link to the left on the portal homepage

  22. New features • Streamlined faculty assignments, including adjunct budget tracking • Adjunct contract letter now sent as a PDF attachment in an e-mail • Professor/instructor teaching assignments shown for past, present and future • All letters sent to any adjunct instructor on file • Running totals of CHGs for your department

  23. Assignments with budget tracking

  24. Assign a faculty member – step 1 • Assign the person that is already assigned in ISIS • View other instructors from past semesters

  25. Assign a faculty member – part 2 • Highlights… • Faculty title (lecturer) • Current workload (0 credits)

  26. Review faculty assignment

  27. Offer letter sent as e-mail • Existing adjuncts receive e-mail to their @temple.edu account • New adjuncts also receive payroll forms • Departments can include additional documents • Chair approval needed

  28. Review professor/instructor teaching assignments • Then type the name of the instructor…

  29. Teaching assignments by instructor • Adjuncts will see their own course load when they log into the SCT portal • Chairs and office managers can see each adjunct’s teaching load in Courses and Resources • A few highlights… • Check for input into ISIS and Portal • Total credits • Total pay • Compare present, past, and future

  30. Adjunct teaching assignments by department -Click on “Instructor + Workload” -Select department

  31. Sent letter log – Step 1 • In the Ultimus report, locate the entries with a number beside them

  32. Sent letter log • Highlights… • Date sent • Letter number • Option to send another letter

  33. Department CHG total

  34. CHGs by level and by Gen Ed

  35. Timeline for Spring 2008 adjunct assignments • Monday, Nov. 12, 2007 – all returning adjuncts • Friday, Dec. 7, 2007 – all new adjuncts

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