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Adjunct Instructor Hiring Module PowerPoint PPT Presentation


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Adjunct Instructor Hiring Module. Goals. Complete process: in a more timely fashion with less redundancy with greater accuracy Clarify process details and deadlines. 3-Part System. Process model with visual representation and written description of each step

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Adjunct Instructor Hiring Module

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Adjunct Instructor Hiring Module


Goals

  • Complete process:

    • in a more timely fashion with less redundancy

    • with greater accuracy

  • Clarify process details and deadlines


3-Part System

  • Process model with visual representation and written description of each step

  • Dashboard with step by step tracking of progress within the process

  • The “Courses and Instructors” module in SCT portal


Part 1:

The Process Model


Getting to the process model


The diagram view

  • “Swim lane” diagram

  • Each lane is a performer

  • Each lane contains steps for that performer

  • Arrows show complete process flow


The steps in writing

  • Each step in the diagram is linked to a written description

  • The description gives the steps, the performer, and its place in the process

  • Any questions before we move to the next part?


Part 2:

The Dashboard


See where you are in the process

  • Shows the classes needing adjuncts

  • Shows each step in the process and its performer

  • As each step is finished, tracking icons appear


Click on the document symbol:


Dashboard details

  • Clicking on the “document” icon ( ) will allow you to see the details for each step in the process

  • Each set of step details has five elements:


What: step description

  • The description here is the same as in the process model


Who: designated performer

  • You can send this person a message by clicking “send message” – type your message and the system will send an e-mail to the person


Sample e-mail message

  • Your message

  • The system automatically enters the sender based on who is logged into the portal when the message is sent


When: projected completion date

  • If you set a date, the system will send you a message at prescribed intervals (i.e. two weeks before, one week before, etc.)


Sample e-mail reminder


Documents

  • For some steps, documents are required to complete the step

  • Performers can upload additional documents if wished


Checklist

  • Some steps will have a checklist of items that need to be done before moving on

  • Check off each item to be able to move to the next step


History

  • Logs all adjunct-assignment actions for this particular course

  • Any questions before we move to the next part?


Part 3:

Courses and Instructors


Access

  • To access the Courses and Instructors module in the portal, please locate the link to the left on the portal homepage


New features

  • Streamlined faculty assignments, including adjunct budget tracking

  • Adjunct contract letter now sent as a PDF attachment in an e-mail

  • Professor/instructor teaching assignments shown for past, present and future

  • All letters sent to any adjunct instructor on file

  • Running totals of CHGs for your department


Assignments with budget tracking


Assign a faculty member – step 1

  • Assign the person that is already assigned in ISIS

  • View other instructors from past semesters


Assign a faculty member – part 2

  • Highlights…

    • Faculty title (lecturer)

    • Current workload (0 credits)


Review faculty assignment


Offer letter sent as e-mail

  • Existing adjuncts receive e-mail to their @temple.edu account

  • New adjuncts also receive payroll forms

  • Departments can include additional documents

  • Chair approval needed


Review professor/instructor teaching assignments

  • Then type the name of the instructor…


Teaching assignments by instructor

  • Adjuncts will see their own course load when they log into the SCT portal

  • Chairs and office managers can see each adjunct’s teaching load in Courses and Resources

  • A few highlights…

    • Check for input into ISIS and Portal

    • Total credits

    • Total pay

    • Compare present, past, and future


Adjunct teaching assignments by department

-Click on “Instructor + Workload”

-Select department


Sent letter log – Step 1

  • In the Ultimus report, locate the entries with a number beside them


Sent letter log

  • Highlights…

    • Date sent

    • Letter number

    • Option to send another letter


Department CHG total


CHGs by level and by Gen Ed


Timeline for Spring 2008 adjunct assignments

  • Monday, Nov. 12, 2007 – all returning adjuncts

  • Friday, Dec. 7, 2007 – all new adjuncts


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