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The Art of Presentation. Based on “The Art of Presentation”, 1999, Department of Education and Training, by J. Hill & F. Ross. Preliminary Question. What are your feelings about presenting?. Absolutely terrified of presenting to others. Confident and relaxed. Outline.

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The Art of Presentation

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The art of presentation l.jpg

The Art of Presentation

Based on

“The Art of Presentation”, 1999, Department of Education and Training,

by J. Hill & F. Ross


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Preliminary Question

  • What are your feelings about presenting?

Absolutely terrified of

presenting to others

Confident and

relaxed


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Outline

  • Effective presentations

  • Before the presentation

  • During the presentation

  • After the presentation


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Effective Presentations

  • Principles of effective presentations

  • Characteristics of good presenters

  • Keys to facilitating groups


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Effective Presentations Questions

  • Consider a successful presentation you have attended.

  • What made it successful?

  • How did it effect you?


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Principles of Effective Presentations

  • Have a positive attitude.

  • Know your audience.

  • Motivate your audience.

  • Plan terminology.

  • Be yourself.

  • Be enthusiastic!


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Characteristics of Good Presenters

  • Establish conditions conducive to learning.

  • Explain complex notions clearly & concisely.

  • Use a range of strategies and ideas.


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Characteristics of Good Presenters

  • Listen actively, feed back information, and verify understanding.

  • Separate from group activities and discussions when needed.

  • Address the needs of the audience.

  • Make framework adjustable for time.


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Presenter or Facilitator Questions

  • Define

    • Presenter

    • Facilitator

  • What are the differences?


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Keys to Facilitation

  • Small group work for high involvement

  • Clarity of instructions

  • Observe, listen, and intervene

  • Allow leaders, recorders, and spokespersons to emerge naturally


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Before the Presentation Questions

  • What do you need to do:

    • some time before the presentation?

    • at a time nearer the presentation?

    • immediately before the presentation?


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Planning Considerations

  • Purpose

  • Audience

  • Subject Matter

  • Duration

  • Venue

  • Practice


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Purpose

  • Have a clear purpose

  • What do you hope to achieve with the presentation?

    • respond to something

    • present both sides of an issue

    • argue one side of an issue

    • tell a story

    • explain how something is done

    • describe something


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Audience

  • Who are they?

  • Why are they attending?

  • What ideas might be of interest for him?

  • What knowledge do they have?

  • What terminology is appropriate?

  • What attitudes will they have to the topic?


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Subject Matter

  • Based on your audience analysis:

    • What information do you need to present?

    • How do you present to ensure:

      • interest is sustained

      • audience is involved

      • time constraints are adhered to


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Duration

  • Have you allowed time for audience involvement?

  • As presenter, you MUST control the use of time.

    • monitor audience reaction

    • incorporate flexibility


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Venue

  • What is the size and configuration of the room?

  • What equipment will you use? Have you ensured that it works?

  • How would you like the room set up?


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Practice

  • Prepare outline and check:

    • topic is clearly stated

    • key points are included

    • sequence is logical

    • timeframe is realistic


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Overcoming Fear Questions

  • What are your greatest fears about presenting?

  • Are these fears realistic?

  • How can they be overcome?


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Know material well.

Involve audience.

Use eye contact.

Prepare possible responses to problem questions.

Check facilities.

Use prompts.

Consider appearance.

Practice, practice, practice…

Overcoming Fear


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During the Presentation: Beginning

  • Relax.

  • Introduce yourself.

  • State your purpose clearly.

  • Provide and overview.

  • Make eye contact.


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During the Presentation: Middle

  • Involve your audience.

  • Use visual material in conjunction with verbal.


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Involving your Audience

  • Attention diminishes after 15 minutes of presentation, so actively engage:

    • invite comments, responses, questions

    • pose questions – open ended

    • invite anecdotes or experiences


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Non Verbal Communication

  • Use body language.

  • Examples:

    • eye contact

    • hand gestures


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Nonverbal Communication

  • What do these figures convey to you about the speakers?


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Managing Dynamics

  • Restate questions asked by the audience.

  • Check that response satisfies questioner.

  • Divert questions back to audience.

  • Admit when you don’t know the answer.

  • React positively to all questions.


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Ending your Presentation

  • Alert audience when you near the end.

  • Summarize main points.

  • Acknowledge audience input.

  • State follow up actions to take.


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Shy

Monopoliser

Arguer

Complainer

Angry / Hostile

Clown

Sidetracker

Problem Participants


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Difficult Situations

  • Active Listening.

  • Supporting.

  • Involving / Probing.

  • Advocating.

  • Informing.


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After the Presentation

  • Evaluate the learning derived from the delivery of the presentation.

  • Constructive feedback:

    • extend positive aspects

    • rework negative aspects


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