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The Art of Presentation. Based on “The Art of Presentation”, 1999, Department of Education and Training, by J. Hill & F. Ross. Preliminary Question. What are your feelings about presenting?. Absolutely terrified of presenting to others. Confident and relaxed. Outline.

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the art of presentation

The Art of Presentation

Based on

“The Art of Presentation”, 1999, Department of Education and Training,

by J. Hill & F. Ross

preliminary question
Preliminary Question
  • What are your feelings about presenting?

Absolutely terrified of

presenting to others

Confident and

relaxed

outline
Outline
  • Effective presentations
  • Before the presentation
  • During the presentation
  • After the presentation
effective presentations
Effective Presentations
  • Principles of effective presentations
  • Characteristics of good presenters
  • Keys to facilitating groups
effective presentations questions
Effective Presentations Questions
  • Consider a successful presentation you have attended.
  • What made it successful?
  • How did it effect you?
principles of effective presentations
Principles of Effective Presentations
  • Have a positive attitude.
  • Know your audience.
  • Motivate your audience.
  • Plan terminology.
  • Be yourself.
  • Be enthusiastic!
characteristics of good presenters
Characteristics of Good Presenters
  • Establish conditions conducive to learning.
  • Explain complex notions clearly & concisely.
  • Use a range of strategies and ideas.
characteristics of good presenters8
Characteristics of Good Presenters
  • Listen actively, feed back information, and verify understanding.
  • Separate from group activities and discussions when needed.
  • Address the needs of the audience.
  • Make framework adjustable for time.
presenter or facilitator questions
Presenter or Facilitator Questions
  • Define
    • Presenter
    • Facilitator
  • What are the differences?
keys to facilitation
Keys to Facilitation
  • Small group work for high involvement
  • Clarity of instructions
  • Observe, listen, and intervene
  • Allow leaders, recorders, and spokespersons to emerge naturally
before the presentation questions
Before the Presentation Questions
  • What do you need to do:
    • some time before the presentation?
    • at a time nearer the presentation?
    • immediately before the presentation?
planning considerations
Planning Considerations
  • Purpose
  • Audience
  • Subject Matter
  • Duration
  • Venue
  • Practice
purpose
Purpose
  • Have a clear purpose
  • What do you hope to achieve with the presentation?
    • respond to something
    • present both sides of an issue
    • argue one side of an issue
    • tell a story
    • explain how something is done
    • describe something
audience
Audience
  • Who are they?
  • Why are they attending?
  • What ideas might be of interest for him?
  • What knowledge do they have?
  • What terminology is appropriate?
  • What attitudes will they have to the topic?
subject matter
Subject Matter
  • Based on your audience analysis:
    • What information do you need to present?
    • How do you present to ensure:
      • interest is sustained
      • audience is involved
      • time constraints are adhered to
duration
Duration
  • Have you allowed time for audience involvement?
  • As presenter, you MUST control the use of time.
    • monitor audience reaction
    • incorporate flexibility
venue
Venue
  • What is the size and configuration of the room?
  • What equipment will you use? Have you ensured that it works?
  • How would you like the room set up?
practice
Practice
  • Prepare outline and check:
    • topic is clearly stated
    • key points are included
    • sequence is logical
    • timeframe is realistic
overcoming fear questions
Overcoming Fear Questions
  • What are your greatest fears about presenting?
  • Are these fears realistic?
  • How can they be overcome?
overcoming fear
Know material well.

Involve audience.

Use eye contact.

Prepare possible responses to problem questions.

Check facilities.

Use prompts.

Consider appearance.

Practice, practice, practice…

Overcoming Fear
during the presentation beginning
During the Presentation: Beginning
  • Relax.
  • Introduce yourself.
  • State your purpose clearly.
  • Provide and overview.
  • Make eye contact.
during the presentation middle
During the Presentation: Middle
  • Involve your audience.
  • Use visual material in conjunction with verbal.
involving your audience
Involving your Audience
  • Attention diminishes after 15 minutes of presentation, so actively engage:
    • invite comments, responses, questions
    • pose questions – open ended
    • invite anecdotes or experiences
non verbal communication
Non Verbal Communication
  • Use body language.
  • Examples:
    • eye contact
    • hand gestures
nonverbal communication
Nonverbal Communication
  • What do these figures convey to you about the speakers?
managing dynamics
Managing Dynamics
  • Restate questions asked by the audience.
  • Check that response satisfies questioner.
  • Divert questions back to audience.
  • Admit when you don’t know the answer.
  • React positively to all questions.
ending your presentation
Ending your Presentation
  • Alert audience when you near the end.
  • Summarize main points.
  • Acknowledge audience input.
  • State follow up actions to take.
problem participants
Shy

Monopoliser

Arguer

Complainer

Angry / Hostile

Clown

Sidetracker

Problem Participants
difficult situations
Difficult Situations
  • Active Listening.
  • Supporting.
  • Involving / Probing.
  • Advocating.
  • Informing.
after the presentation
After the Presentation
  • Evaluate the learning derived from the delivery of the presentation.
  • Constructive feedback:
    • extend positive aspects
    • rework negative aspects
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