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Lees Corner PTA Agenda December 5, 2012

Lees Corner PTA Agenda December 5, 2012. 7:30 – Welcome 7:35 – Treasurer’s Report 7:45 – President’s Report 7:50 – Teacher’s Report 8:05 – Principal’s Report 8:15 - Adjourn. Treasurer’s Report. Committee Results. Hallowingo Results Netted $3,110 compared to an expected $3,700.

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Lees Corner PTA Agenda December 5, 2012

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  1. Lees Corner PTAAgendaDecember 5, 2012 • 7:30 – Welcome • 7:35 – Treasurer’s Report • 7:45 – President’s Report • 7:50 – Teacher’s Report • 8:05 – Principal’s Report • 8:15 - Adjourn

  2. Treasurer’s Report

  3. Committee Results Hallowingo Results • Netted $3,110 compared to an expected $3,700. • Based on Silent Auction payments to date. • Next Family Fun Night – February 8, 2013

  4. Committee Results Spirit Wear Sales • May 2012 Budget did not include COGS expenses. • Grossed $3,960 compared to budgeted $4,000. • Netted $705 compared to a budgeted $3,899.

  5. Committee Results Membership • Netted $5,123 compared to expected $2,449 • Total membership of 273 compared to expected 300 • Higher results due to higher than budgeted amount per member • Effect of Paypal for payments is still unclear. Recommend considering it a service to members rather than source for increased membership.

  6. Committee Results Afterschool Clubs • French Club is fully self funding. • Chess Club currently has a surplus. Likely due to under billing by vendor. • Chess Club T-shirts fully self funded.

  7. Committee Results Dining Out Nights • Very successful with income of $869 to date compared to budget of $1,000 • $458 Subway & $411 Vocellis. • Does not include $811 from Chik Fil A

  8. Budget Analysis • Completed activities are funding approximately $1,016 behind expected cash generation • Dining Days have been very successful with 2 remaining events plus Scoop Nites • Large number of budgeted expenses that can be re-evaluated as we proceed through the year.

  9. Detailed Results 7/1/2012 thru 11/30/2012

  10. Detailed Results7/1/2012 thru 11/30/2012

  11. Detailed Results7/1/2012 thru 11/30/2012

  12. Detailed Results7/1/2012 thru 11/30/2012 • Receipt of membership dues and donations at the beginning of the year have us in a cash positive status. • Cash on hand and future income will fund remaining budgeted expenses of approximately $13,600.

  13. Other Items • Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box. • Please put any cash in the school safe (Ruth in the Office manages the safe). • I generally check the boxes on Mondays during “cello transport”. • Please submit any outstanding expense reimbursements for completed events as soon as possible.

  14. QUESTIONS?

  15. Upcoming Events • Grocery Loyalty Program – reminder sent people to register at all stores.  159 Giant designations to date. $781 raised.   • Hospitality – 2nd teacher appreciation event to be held in December • Track-A-Thon - sending out KIT in early December seeking Committee Volunteers with first planning meeting in January • 6th Grade Basketball - all set for Friday, March 8th and Friday, March 15th will be a snow day if necessary • 6th Grade Luncheon - all seems to be in order for now but January/February will be the kick off • Movie Night - February 2013

  16. Volunteers • Track-A-Thon • Dining Days Dogfish Event • Nominations Committee • Grounds Beautification

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