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Secure Electronic Data Communications and Transactions

Secure Electronic Data Communications and Transactions. This means:. Electronic documents actually are the original documents!. 99% of Paper Documents were created electronically. Paper documents are copies of electronic documents. Why are people still utilizing paper documents?.

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Secure Electronic Data Communications and Transactions

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  1. Secure Electronic Data Communications and Transactions

  2. This means: • Electronic documents actually are the original documents! 99% of Paper Documents were created electronically • Paper documents are copies of electronic documents

  3. Why are people still utilizing paper documents? • They believe it’s the only legal option • They believe it’s the only practical option • They believe it’s the only option available to sign documents • They are ignorant regarding any other options available

  4. Is there an alternative? Absolutely – YES! Verifynow dot Info

  5. Is it legal? Yes! Compliant with: • The Electronic Communications and Transactions Act 25, 2002 • The Financial Intelligence Centre Act 32, 2001 • Regulation of Interception of Communications and Provision of Communication-related Information Act 70, 2002

  6. Is it practical and easy to use? Yes! Logical / User friendly Procedures

  7. | | | | | | | | | | | | ElectronicvsPaper Inexpensive Expensive | High Security Low Security | No Physical Space Requires lots of space Sharing within seconds | Sharing is a time consuming process | Distance and Geographical location plays no role | Distance plays a critical role | Paper, ink, printers, etc. required No additional expenses |

  8. What are the benefits? • Saving Time • Saving Money • Better Access Control • Full Audit Trail • High Security • No additional office space required • Easy to manage and to retrieve • Compliant with business trends • Government motivates us to move into this direction • No additional equipment and software required • Seamlessly integrates with current software • A clean slate and very flexible

  9. Some practical applications of this service • Electronic Invoicing (SARS Compliant) • Tenders and Contracts • Orders and Delivery notes • Electronic Record keeping • Signing and approval of documents • Secure sharing of data

  10. Why Verifynow? • All parties can unconditionally rely on data communicated by means of this service • Absolute protection of the integrity of data • Users have full control over access to - and sharing of data • Legally compliant electronic signatures ensure legally binding agreements, commitments and acceptance of data • Issuing of electronic signatures and verification of identities for this purpose is done according to ECT & FIC Act prescriptions • Full audit trail ensures proper proof of delivery, proof of access and proof of signature. • No deleting, editing or modification of data once communicated or shared • Automatic backup of transaction data for future reference • Impartial third party service legally protecting the interest of all transacting parties

  11. Other product enhancements • Document search facility • Bulk SMS • Document Access Notification • Email Notification • Secure Message facility • Secure Document Sharing facility • In Account Document Access Control • Off Site Data Backup facility • Bio-metric (fingerprint) login option • Third Party Account and Third Party signature facility.

  12. Application Overview

  13. Application Overview Logon to the server: Encrypted connection to server Auto updating of latest software

  14. Application Overview First Login screen:

  15. Application Overview Second Login screen: Random variable missing characters

  16. Application Overview Menu tree expands to show sub-menu items

  17. Application Overview After selecting a folder, the documents in the folder will be displayed Folder security and sharing may also be modified

  18. Document settings: • View comments • Security • Sharing • Notifications • Define Access

  19. Document actions: • Verify • Sign • View • Send • Add comment

  20. Document information: • Doc Number • Doc Name • Doc Size • Audit Trail info

  21. Secure Messages • Create a new secure message • View received and sent secure messages

  22. Secure Messages Browse for contacts in your address book Creating a secure message:

  23. Secure Messages Select a contact or specify an e-mail address

  24. Secure Messages Click to add an attachment Select doc from the folder

  25. Secure Messages Write your message Click to send the message

  26. Secure Messages View your sent and received messages

  27. Bulk SMS Browse for a contact in your address book or specify a cell number Creating a Bulk SMS: Write your message… and send…

  28. Bulk SMS A complete log is kept of all your sent SMS’s. Bulk SMS reports:

  29. Reports Various reports to ensure management of your account and monitor access to your data

  30. File Backup A special Backup facility to save your files off-site. All security and access control measures are also applicable here.

  31. Why Verifynow? • A South African system, designed for compliance with South African legislation. • Strict control measures to ensure that data communicated or shared with other parties may not be modified, edited or deleted, once uploaded onto the server • User in control of access to his documents and may define security settings for all his data on the server.

  32. Thank You Contact details: Ziegfried Kritzinger 082 443 7835 ziegfried@verifynow.info Lauwrens Briedenhann 083 418 1298lauwrens@verifynow.info Willie Coetzee 082 455 3350 willie@verifynow.info

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