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SEATING

SEATING. Overview. Seating guidelines Seating arrangements Interpreters and foreign delegations Car and aircraft seating Seating on the curve. Seating Guidelines. Precedence (not gender) determines seating priority Position of honor is normally to the right of the host/hostess

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SEATING

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  1. SEATING

  2. Overview • Seating guidelines • Seating arrangements • Interpreters and foreign delegations • Car and aircraft seating • Seating on the curve

  3. Seating Guidelines • Precedence (not gender) determines seating priority • Position of honor is normally to the right of the host/hostess • Alternate men and women whenever possible in social environments • Spouses • Seat speakers close to podium • Mix of round, oval & rectangle tables in social environments are common today • Host/Principal concurrence

  4. Seating Guidelines • Social • Purpose: to facilitate discussion and socialize • Business • Purpose: functional seating to conduct business • Spouses • Typically seat apart – host discretion • Table Themes • Mix of Academic, Cultural, Business, and Ecclesiastical Leaders

  5. Seating Management • Variables • Security • Linguistic proficiency • Special needs • Physical limitations • Support staff • Most importantly: Know Your Guests

  6. Meetings and Conferences

  7. Seating Arrangements • Myriad of seating options • Official Functions • Traditional Conference/Boardroom • U-Shaped and Oval Seating • Classroom • Auditorium and Platform • Banquet • Section or Row

  8. Host 1 2 3 4 5 6 7 8 9 10 Traditional Conference Table Seating

  9. G4 V2 G1 V3 G5 V1 G2 V4 V5 G3 Business Delegation G = government; V = visitor

  10. Business International Delegation Government G4 G2 G1 G3 G5 V5 V3 V1 V2 V4 Visitor

  11. Business Delegation

  12. Business International Delegation with an Interpreter (Option 1) Government G4 G2 G1 I G3 I = Interpreter V3 I V1 V2 V4 Visitor

  13. Business International Delegation with an Interpreter (Option 2) Government I G4 G2 G1 G3 G5 I = Interpreter V5 V3 V1 V2 V4 I Visitor

  14. Courtesy Visit and Interpreters

  15. 8 10 12 6 4 2 Host 1 3 5 7 9 11 U-Shaped Table Seating C4 C5 C6 C3 This can also be used for International delegation Negotiations. “Us vs. Them”. Divided in half. C2 C1 V1 V2 V3 V5 V6 V4

  16. U-Shape

  17. Classroom setup

  18. Open Square

  19. Open Oval

  20. Auditorium-Style Seating with Center Aisle STAGE 8 6 10 4 2 1 3 5 7 9 Leadership Family

  21. Host C1 Visitor Visitor V1 V3 C3 C4 C3 Host Visitor V4 V2 C2 Co-Host Business Social Seating (without Spouses) 8 Host Visitor

  22. Host 1 Interpreter Visitor 1 1 Visitor Host 4 5 4 3 Host Host 3 2 Visitor Visitor 2 Host Circular Table Seating for 10 - Business Function With Interpreters 10

  23. HOSTESS Gentleman Gentleman 1 2 Lady Lady 3 4 Gentleman Gentleman 4 3 2 1 Lady Lady HOST Circular Table for Ten – Five Ladies, Five Gentlemen 10

  24. Gentleman (Guest of Honor) HOSTESS Lady Gentleman Lady 1 3 2 GOH Gentleman Gentleman 5 4 1 3 GOH 2 Gentleman Lady HOST Lady (Guest of Honor) Gentleman Mixed Seating for Fourteen – Host and Hostess at Center of Table HOST, HOSTESS, GOH GENTLEMAN, GOH LADY G1, G2, G3, G4, G5, L1, L2, L3, L4, L5 14

  25. Hosts at Center of Table Social Business

  26. SOME IDEAS TO CHANGE THE WAY YOU THINK ABOUT SEATING

  27. Consider in Seating: • Straight row seating restricts interpersonal contact at a meeting • Anytime you have three people in a straight line, visual contact is limited or strained! • Both toward the presenter and other attendees • A curved row makes non-verbal cues and gestures accessible

  28. Curved Rows Increase Capacity! Comparison of Curved Row vs. Straight Row

  29. The industry mindset is that straight rows maximize a room -- but they don’t – they create dead space

  30. Audience Centered Seating: Herringbone

  31. Seating in a long shaped room – set to the long side

  32. Angled Seating

  33. Face Each Chair Toward Presentation

  34. This Isn’t New!

  35. Summary Seating guidelines Seating arrangements Interpreters and foreign delegations Car and aircraft seating Seating on the Curve

  36. Resources: Seating Matters: State of the Art Seating Arrangements By: Paul O. Radde

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