STORM

1. University of Mary Hardin-BaylorStudent Organization Risk ManagementProgram2009 Fall SemesterLarry PointerDirector of Risk Management

2. STORM We’re taking UMHB by STORM ! • ST – Student • O – Organization • R – Risk • M - Management

3. Texas S.B. 1138 Texas Senate Bill 1138 • Requires Risk Management program • Student Organization • Officers • At least 3 Officers – annually • Advisors • Initially and every 3 years

4. Texas S.B. 1138 Texas Senate Bill 1138 • Officers & Advisors must • share program content w/membership w/i 30 days • maintain records of attendance (sign-in sheets) • Each organization must adopt a Risk Management Policy

5. What is Risk Management? Risk Management is the process of • considering the potential risks to Students and the University - and • identifying ways to avoid the dangers of activities, either by • Adjusting behavior and/or process - or • eliminating the activity all together.

6. Types of Risk • Physical: food poisoning, injuries from physical activities, injuries from travel related accidents. • Reputation: negative publicity for UMHB, your organization, your advisor and/or the venue where you are holding event. • Emotional: causing a participant at your event to feel alienated or negatively impact the feelings of a member or members of the UMHB community.

7. Types of Risk • Financial: things that can negatively impact the fiscal stability of your organization and/or other organizations financially supporting your event. • Facilities: things which may cause property damage and/or prevent event from being held; • bad weather • not enough space for the number of participants • lack of equipment or materials needed for the event.

8. Types of Risk • Information: personal information must be protected under various laws to protect individuals. • FERPA – Family Education Rights & Privacy Act • GLBA – Gramm-Leach Bliley Act (financial) • HIPAA – Health Ins. Portability & Accountability Act

9. Risk Assessment Matrix

10. Risk Assessment Risk Assessment questions to consider: • Will the activity benefit your organization? • How does the activity fit with the mission, purpose and values of your organization and/or the university? • Are there unreasonable risks associated with the activity? • Can you reduce the risks so that you can still conduct the activity? • Have you consulted with • The Advisor of your organization? • The Director of Student Organizations? • Risk Management?

11. Risk Assessment Risk Assessment Example: Travel • Have an advisor accompany your organization • Maintain good communications • Use cell phones and/or walkie-talkies • Review travel route with all participants • Provide a map for each vehicle • Have right seat passenger monitor travel route • Develop a plan in case of separation • Meet at pre-determined rest stops • Check weather forecast • Who will be responsible for monitoring? • Check 2-3 days prior / 1 day prior / morning of trip

12. Risk Assessment Risk Assessment Example: Travel • Conduct pre-use checklist of vehicle • prior to departure & several times during trip • Have more than one driver per vehicle • Required for trips over 400 miles • Stars qualified drivers only • Enforce requirement of seat belts • Zero tolerance – everyone must be and remain restrained • 75% of 15 pass van deaths result of no restraints • Support & enforce a zero tolerance alcohol/drug policy

13. Risk Assessment Matrix

14. Risk Management Program Required program content: • Possession/use of alcohol/illegal drugs • Hazing • Sexual abuse & harassment • Safety issues (fire, sheltering, firearms, etc.) • Travel • Behavior • Risk Management policy UMHB Policies • Student Handbook – posted on My Campus / Handbooks • Student Rights & Responsibilities

15. Alcohol / Illegal Drugs • UMHB follows a Zero Tolerance policy; • in regard to use of alcohol or drugs, • applies to all students whether they are considered a minor or are over the age of 21, • covers the following actions: possession, use (includes returning to campus after the use of), purchase, being under the influence of, the unlawful manufacture of, or distribution of alcohol or any narcotic, hallucinogenic, or other abuse of substances. • The alcohol and drug policy applies to student behavior both on and off campus.

16. Alcohol / Illegal Drugs • Federal Penalties & Sanctions – Drugs & Alcohol • 21 USC 844 (possession of controlled substances) • 1st conviction; up to 1 yr. imprisonment & fine $1,000 - $100,000 or both. • After 1 prior conviction; 15 days – 2 yrs. & fine $2,500 - $250,000 or both. • After 2 or more convictions; 90 days – 3 yrs. & fine $5,000 - $250,000 or both.

17. Alcohol / Illegal Drugs • State Penalties & Sanctions – Drugs & Alcohol • Texas Penal Code; • Public intoxication - $500 fine. • DUI/Driving under influence – fine up t o $10,000 and/or 3 days to 10 yrs. in prison. • Texas Alcohol Beverage Code; • Purchase, possession or consumption under 21 yrs. – fine $500 - $2,000.

18. Alcohol / Illegal Drugs • Texas Health & Safety Code; • Illegal distribution, possession, or use of controlled substances – 5 yrs. to life in prison – up to $20,000 fine. • Possession of marijuana – 2 to 20 yrs. in prison – up to $10,000 fine. • Distribution of marijuana – 5 to 99 yrs. in prison – up to $50,000 fine.

19. Alcohol / Illegal Drugs • University Sanctions • Student Disciplinary Policy • Misconduct definition (disruptive/threats/assault) • Subject to disciplinary hearings • Misconduct sanctions • Censure – oral or written warning • Reprimand – written warning • Probation -written notice/prohibit participation in activities • Restitution – reimburse or compensate • Eviction – probation or removal from campus facilities • Suspension – termination of student status for specified time • Expulsion – permanent termination of student status

20. Hazing • Hazing • is, as defined by the Education Code, any intentional, knowing, or reckless act occurring on or off campus, by one or more persons, directed against a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization. • is a criminal violation under Texas law.

21. Hazing • Hazing includes, but is not limited to: • Physical threats (i.e. pushing, hitting) • Creation of excess fatigue • Physical or psychological shocks • Physical bondage • Forcing a student to • consume alcohol or other substances • commit a violation of law or policy • deface or steal property

22. Sexual Abuse / Harassment • Sexual Harassment Policy • UMHB will not tolerate any form of verbal or physical conduct that harasses, disrupts, or interferes with another individual or creates an intimidating, offensive, or hostile environment.

23. Sexual Abuse / Harassment • Prohibited conduct includes but is not limited to; • Sexual flirtation • Improper / unwanted touching • Advances, propositions, or pressure for sex • Verbal abuse (all forms) • Direct or implied threats coercing submission to improper conduct • Display of sexually suggestive object, pictures, or photos.

24. Safety Program Fire & Life Safety • If you discover a fire: • Activate the nearest fire alarm pull station – located at or near each exit. • Evacuate immediately – to your designated “Emergency Assembly Point” (EAP) - list in Safety Manual Sect. 6.0 • Close doors as you evacuate – helps limit the spread of fire and/or smoke. • Report the fire to Campus Police at 295 – 5555. *Alarms are not currently transmitted to a central location.*

25. Safety Program Fire & Life Safety • If the fire alarm sounds: • Evacuate immediately – to the EAP. • Close doors as you leave. • Report the alarm – call 295 – 5555.

26. Safety Program Fire & Life Safety • You are not required to extinguish a fire. • You may do so if you; • have been trained – and – • if the fire is small & manageable:

27. Fire & Life Safety

28. Wise (Fire) Men

29. Safety Program Shelter-in-Place • Tornado • Watch – conditions favorable – stay close to “home”. • Warning – tornado sighted – take shelter immediately. • Close doors, windows, curtains/blinds • Lowest floor – interior rooms w/o windows Remain sheltered until “all clear” issued by Fire/Police ***Emergency Sirens***

30. Safety Program Shelter-in-Place • Haz-Mat Incident • Example: • Leaking chemical railroad car • Shelter –in-Place Procedure • Get everyone inside immediately • Close doors & windows • Turn AC/Heat system off Remain sheltered until “all clear” issued by Fire/Police

31. Safety Program Shelter-in-Place • Active Shooter • Evacuate if possible – with caution • If evacuation not possible/feasible; • Get everyone inside immediately • Lock and/or barricade doors • Shelter in interior rooms / under desks/furniture • Report to Campus Police Remain sheltered until “all clear” issued by Police

32. Safety Program Emergency Call Stations (10) Emergency Call Push Red Button Automatically notifies Campus Police

33. Safety Program Possesion of Firearms / Explosives • Strictly prohibited by UMHB policy and by the State of Texas on the campus or any university owned, leased, or controlled property. • Prohibition includes • Individuals who are licensed to carry firearms, • And all vehicles.

34. Travel UMHB Business Transportation Policy • All travel must be approved and • must be accomplished in accordance with the UMHB Business Transportation Policy. • Drivers must • be at least 21 years of age • possess a valid State driver’s license, & • complete the STARS driving program.

35. Travel UMHB Business Transportation Policy • Driver candidates must: • Authorize MVR - Motor Vehicle Record check • Must have <6 points (2 points/per moving violation) • Attend STARS driver safety class (1 hr.) • Complete a “check ride” • With Facilities Services • Per Level requested • Level 1 = sedan / pickup / mini-van • Leval 2 = 15 passenger van • Level 3 = towing endorsement

36. Travel UMHB Business Transportation Policy • Drivers and passengers must • use seat belts at all times when vehicle is in motion (one person per seat belt). • Vehicle speeds • Fifteen passenger van speed is limited to 65mph. • When towing a trailer • Vehicle speed is limited to 60mph. • Hitch must be checked & • Lights must be operable prior to departing.

37. Travel UMHB Business Transportation Policy • Drivers must • Obey all traffic laws at all times • Take 15 minute break every 4 hours • Not drive more than 10 hours in any 24 hr. period • Have at least 2 approved drivers for trips over 400 miles • Drive with headlights on at all times • Not use electronic devices (i.e. cell phone) while driving • “hands free” allowed (with stipulations) • i.e . to answer important phone call

38. Insurance & Risk UMHB carries • General Liability • Professional Liability • Property (bldgs./vehicles) • Health Insurance • Primary health care provided for Employees • Secondary injury insurance provided for Athletes • Students must provide primary health insurance UMHB requires • Waiver/Release of Liability for risk related activities • Certificates of Liability Insurance – vendors/contractors

39. Safety Program Reporting • Report routine matters • Theft, vehicle damage, etc. • Campus Police at 295- 4587. • Report safety issues/concerns • Residence Life Staff (dorms/apartments) • Academic Staff / Bldg. Coordinators • Bldg. Coord. List - Safety Manual Sect. 2.0 • Risk Management at 295 – 8635.

40. Safety Program Reporting • Report student associated threats/concerns to the UMHB STAT - StudentThreatAssessmentTeam. • Intervention, support, response • Students w/disruptive, disturbed, distressed behaviors • Primary Contacts • Ray Martin, AVP Student Dev./Dean of Students • Nate Williams, Dir. Counseling & Testing • Gary Sargent, Dir. Campus Police • Other Members: Dr. Theodore, Dr. Loutherback, Joy Muller, Donna Plank, Debbie Rosenberger, Susan Owens, Larry Pointer • My Campus/Student Affairs/STAT/STAT Situation Report

41. Safety Program Reporting Emergencies • On campus - Campus Police at (295) – 5555. • Off campus – Emergency Services at 911.

42. What is Risk Management? Risk Management is the process of • considering the potential risks to Students and the University - and • identifying ways to avoid the dangers of activities, either by • Adjusting behavior and/or process - or • eliminating the activity all together.

43. Don’t be a statistic … Be a Safe Sader!