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Student Allocation Funding Process

Student Allocation Funding Process. SGA Budget Oversight Committee & Office of Student Engagement GUC 16 (256) 765-4248 www.una.orgsync.com. Who is here to help. Budget Oversight Committee Meets every Tuesday @ 3:30, SGA Office inside Student Engagement Student Leadership Consultants

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Student Allocation Funding Process

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  1. Student Allocation Funding Process SGA Budget Oversight Committee & Office of Student Engagement GUC 16 (256) 765-4248 www.una.orgsync.com

  2. Who is here to help • Budget Oversight Committee • Meets every Tuesday @ 3:30, SGA Office inside Student Engagement • Student Leadership Consultants • Available M-F in the Student Engagement Office • Juliette Butler • Does the administrative paperwork to ensure payments for your events • You MUST schedule an appointment with her within ONE WEEK after the review of your request, or you will lose the funding • In the Student Engagement Office Pages 2-3

  3. Budget Periods Page 2

  4. Funding Process • Proposals are due via UNA OrgSync by 4:30 on Fridays, no later than FOUR Tuesdays in advance of the event/travel date • Must be submitted by students that attend training. NOT faculty or staff members • 1-2 student representatives can appear at the Budget Oversight meeting • Each RSO is limited to 2 requests per week • Funding limit of $4000 per EVENT request • Funding limit of $1500 per TRAVEL request Pages 2-3

  5. Submit request by 4:30 B.O. Meeting 3:30 B.O. Meeting 3:30 B.O. Meeting 3:30 B.O. Meeting 3:30 CAN HAVE EVENT

  6. Funding Eligibility • RSOs must be in good standing with Student Engagement • Must submit RSO Update Forms each semester via OrgSync • RSOs must update their OrgSync profile by October 1* • Have the president & treasurer (or designees) attend the training workshop • Any changes in officers must be updated immediately in OrgSync • New RSOs must wait one semester before being eligible Page 3

  7. Appeal Process • If you get denied, you can appeal if: • Budget Oversight Committee deviated from written policies • Submit appeal electronically, via UNA OrgSync, within 5 academic days from date of notification. • SGA Executive Council will determine if appeal has grounds. If so, SGA Senate will approve or deny appeal. • SGA Senate’s decision will be final. Pages 3-4

  8. Areas Available for Funding • Program Support • Ex. Non-alcoholic socials, Speakers, Movie series, etc • Equipment • Equipment RSO Resource Room, Games, etc • Recreation • Intramural fees/Equipment • Diverse Population and Issues • Programming for gender and multicultural issues Pages 4-5

  9. Travel • Pertains to retreats, conferences, and competitions • Funding for travel is limited to $1500 • Each RSO is limited to 1 traveling requests per academic year • This may include 1 conference OR 1 retreat Pages 4-5

  10. Event Promotion/Advertising • Every event submission must include a copy of a flyer promoting the event • The flyer must include: • Name of event • Date • Time • Location • Statement “Made Possible by the Student Activity Fee” • Every RSO must submit the event information for inclusion in the UNA email digest before the event Page 6

  11. T-Shirts & Apparel • T-shirt designs must be attached to the funding request& approved by committee. • T-shirts can NOT be purchased just for your group. • They have to be related to an event & available to all students. • We can not fund paraphernalia that is being used for recruiting/marketing purposes. Pages 6-7

  12. Prizes Page 7 • Should not exceed over $250 • Giveaways including t-shirts for an event should NOT exceed $750 • NO gift certificates or gift cards as prizes

  13. Items not funded • Parking or parking passes • Any programs involving alcohol • Activities that charge a monetary admission fee • Travel/events used as recruiting events • Complete list found on Pages 7-8 Pages 7-8

  14. Steps to Funding • Submit request with budget • Meet with Juliette Butler within ONE week after committee reviews the request • Submit Evaluation Form within TWO weeks after event completion • Failure to do so will result in a lost of funding for a year NO REMINDERS WILL BE GIVEN ABOUT LATE EVALUATIONS Page 10

  15. Sample Documentation • If you do not include documentation for an item, IT WILL NOT BE FUNDED. You can NOT appeal if you fail to include it. • The committee is not responsible for searching out your needs looking at web links. • Screenshots of multiple forms of documentation should be compiled into one Word document. Pages 13-18

  16. Most Common Mistakes • Not attaching a proper flyer. • Not submitting request in the appropriate time. • Requesting too much money. • Not turning in an event evaluation form. • Someone who is not eligible submitting the request. • Requesting allocations for an event that has already been denied

  17. Reminders • UNA is tax exempt • Only exception is hotel and airline tickets • Have any questions? • Email dphillips1@una.edu • Or see the Student Leadership Consultants in the Student Engagement Office • Almost all questions can be answered by reading the Student Allocations Manual READ THE MANUAL BEFORE YOU SUBMIT AN ALLOCATION REQUEST

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