Mission College Budget & Enrollment

1. Mission CollegeBudget & Enrollment The Big Picture Office of Administrative Services

2. State Budget Development • Taxes • Property tax • Income tax • Sales tax • Budget Projection and Development at Department of Finance/LAO and Governor’s Office • Legislative Analysts Office (LAO) is a non-partisan advisory body to the governor and legislature • Proposition 98 Guarantees • Became law in 1988 and provides minimum funding guarantee • 2/3 of CC funding comes from prop 98 • 70% of K-12 revenue supported by prop 98 • 45% of State General Fund Revenue committed to education • Grows or shrinks with the state economy and FTES • May be suspended with a 2/3 majority vote of the legislature Office of Administrative Services

3. State Budget Development (Cont.) • Governor’s Initial Budget Proposal – January 10 • Governor/Legislators negotiations • May Revise/District tentative budget • Governor/Legislators negotiations • June 30 deadline • July 1 start of Fiscal Year • District/College budget offices/tentative to final budget • Board of Trustees • September 15 deadline • MC Budget Administrators Office of Administrative Services

4. State Chancellor’s Office • 72 CCC Districts • 112 Colleges • Conducts annual State Chancellor’s Budget Workshops (January/August) • Provides expertise and audit services for all CCC programs and services • 50% Law • At least 50% of “current cost of education” must be spent on classroom instructors’ salaries and benefits. This includes FT/PT classroom instructors and instructional aids. Only teaching load of librarians and counselors counts towards the 50% law. • FON – Full-Time Faculty Obligation Number • 75/25 – Ft/PT ratio – a target • 320 Report Office of Administrative Services

5. 320 Report Report & Apportionment Cycle • Advance Apportionment • Certified on July 15 (based on prior year P2) • Apportionment allocated for July – January (60%) • First Principal Apportionment (P1) • Estimated annual FTES (July thru December) • Due by January 15 • Apportionment allocated for February – May (32%) • Second Principal Apportionment (P2) • Estimated annual FTES (July thru April) • Due by April 15 • Apportionment allocated in June (8%) • Final Recalculation (P3) • Annual FTES for prior year due on July 15 • Final apportionment for prior year generally completed in December or January of the current year Office of Administrative Services

6. 320 Report (cont.) • FTES Converts to Apportionment • Three Apportionment Rates • 1 Credit FTES = $4,565 • 1 Non-credit FTES = $2,745 • 1 Enhanced Non-credit FTES = $3,232 • Enhanced non-credit FTES involves “Career Development & College Prep courses • Definition of FTES • Full Time Equivalent Student (FTES) is the equivalent of 525 hours of student instruction • 3 hours/day; 5 days/week; 35 weeks/year • Timely and Accurate Enrollment Reporting • A collaborative effort between Instruction and Student Services • Census • Faculty role critical Office of Administrative Services

7. State 320 Student Attendance Report for Apportionment FY 10/11 P-3 prelim as of 07/15/11 WEST VALLEY-MISSION CC DISTRICT Projected Projected California State Residents Estimates 07/14/11 Estimates 07/14/11 CREDIT FY 09/10 FY 10/11 FY 10/11 CREDIT FY 09/10 FY 10/11 FY 10/11 District Mission College P-3 P-2 P-3 West Valley College P-3 P-2 P-3 Totals Summer I 137.19 9.81 11.24 Summer I 209.29 377.75 413.25 424.49 Summer II 692.49 760.00 864.96 Summer II 254.07 760.00 642.27 1,507.23 FALL/WI/SPRING FALL/WI/SPRING Weekly 5,424.51 5,525.44 5,447.72 Weekly 7,192.86 7,038.21 7,041.46 12,489.18 Daily 575.51 327.94 205.44 Daily 168.91 151.44 145.47 350.91 Positive Attendance 132.23 79.36 129.53 Positive Attendance 134.39 152.72 205.23 334.76 Independent Study 563.02 601.00 697.03 Independent Study 941.86 1,040.02 1,044.25 1,741.28 Total 2010/11w/out Summer 6,695.27 6,533.74 6,479.72 Total 2010/11w/out Summer 8,438.02 8,382.39 8,436.41 14,916.13 WITH SUMMER 2010 137.19 9.81 11.24 WITH SUMMER 2010 209.29 377.75 413.25 424.49 With Summer 2011 692.49 760.00 864.96 With Summer 2011 254.07 760.00 642.27 1,507.23 7,524.95 7,303.55 7,355.92 8,901.38 9,520.14 9,491.93 16,847.85 Net of HBA adjustment (12.86) (32.19) (45.05) (205,671.51) Adjustment for PE 0.00 (1.34) (1.34) Total Mission Credit FTES 7,524.95 7,303.55 7,343.06 Total West Valley Credit FTES 8,901.38 9,520.14 9,458.40 16,801.46 Mission Credit GOAL 7,256.00 7,256.00 West Valley Credit GOAL 9,504.00 9,504.00 16,760.00 GOAL District Total Credit FTES 16,760 NON-CREDIT FY 09/10 FY 10/11 FY 10/11 NON-CREDIT FY 09/10 FY 10/11 FY 10/11 Mission College P-3 SP/SU 10 P-3 West Valley College P-3 SP/SU 10 P-3 Summer I 79.83 37.44 37.44 Summer I 121.58 57.27 57.27 94.71 Summer II 0.00 20.00 21.46 Summer II 0.00 36.26 56.03 77.49 FALL/WI/SPRING FALL/WI/SPRING Positive Attendance 168.09 181.50 178.18 Positive Attendance 473.25 382.38 384.28 562.46 Total 2010/11w/out Summer 168.09 181.50 178.18 Total 2010/11w/out Summer 473.25 382.38 384.28 562.46 WITH SUMMER 2010 79.83 37.44 37.44 WITH SUMMER 2010 121.58 57.27 57.27 94.71 With Summer 2011 0.00 20.00 21.46 With Summer 2011 0.00 36.26 56.03 77.49 247.92 238.94 237.08 594.83 475.91 497.58 734.66 Total Mission Non-credit FTES 247.92 238.94 237.08 Total West Valley Non-credit FTES 594.83 475.91 497.58 734.66 Mission Non-credit GOAL (revised) 239.00 239.00 West Valley Non-credit GOAL 489.00 489.00 728.00 GOAL District Total NonCredit FTES 728 7,772.87 7,542.49 7,580.14 9,496.21 9,996.05 9,955.98 17,536.12 Total Mission Credit/Non-credit FTES Total West Valley Credit/Non-credit FTES 7,501.00 9,529.00 7,495.00 7,495.00 FY 10/11Goal 9,993.00 9,993.00 17,488.00 FY 10/11 GOAL 47.49 85.14 3.05 (37.02) 48.12 Mission College Difference from Goal to Actual West Valley College Difference Goal to Actual FTES District Target w/ FY 10/11 Funded Growth $78,601,093 Funded(P-2) Actual $ 76,698,647 16,789.00 16,801.46 X 4,565.00 12.45 56,847.94 $ 2,016,642 714.85 734.66 X 2,745.00 19.81 54,378.45 32.26 111,226.39 $ 114,195 17,503.85 17,536.12 NOTE: P-3 includes corrections for Catalog Hours versus Contact hours for Daily Census Courses only. Summer I (Summer 2010) includes Carryover from FY 09/10 for West Valley Office of Administrative Services

8. Mission College FY 2011/2012 Enrollment Plan Under Scenario One Office of Administrative Services

9. Office of Administrative Services

10. Office of Administrative Services

11. WVMCCD Budget Model • District Services off the top • 87% of budget in salaries and benefits • Fixed Cost Schedule • District Services • Colleges split balance based on FTES • Tentative Budget (Starts July 1) • Final Budget (Adopted by September 15) • 11/12 District Budget Summary • DC/DBAC Office of Administrative Services

12. Mission College Budget Allocation • MC Budget Allocation Model • New Monies • One-time/On-going • Base Operating Budget • Base Operating Budget • Supplies/Duplicating/Hourly/Equipment Maintenance • College Budget Advisory Council (CBAC) • 11/12 Operating Budget Development • Integrated Resource Request Process • Zero-based Budget Model Office of Administrative Services

13. Budget Distribution By Category Office of Administrative Services

14. 11/12 Budget Administrators • Carolyn Kuri • Carol Qazi • Charity Bowles • Dan Sanidad • Daniel Peck • Danny Nguyen • Dianne Dorian • Donna Hale • Laurel Jones • Mary Ashley • Mina Jahan • Norma Ambriz-Galaviz • Penny Johnson • Peter Anning • Rita Grogan • Rosalyn Chan • Stephanie Kashima • Susan Monahan • Tim Karas • Worku Negash Office of Administrative Services

15. Funds • Fund 100 – Unrestricted General Fund • Fund 017 – Instructional Materials Fees • Fund 120 – Restricted & Categorical Funds • Other Funds • Fund 121 – Health Services • Fund 122 - Parking • Fund 330 – Child Care • Fund 400 – Capital Projects • Fund 591 – Community Education • Fund 595 – Contract Education • Fund 597 - Entrepreneurial • Fund 712 – ASB • Fund 732 – Campus Center • Funds 741-754 – Financial Aid Office of Administrative Services

16. Distribution of Financial Analyst Duties • Funds Doug Masury is responsible for: • Fund 120 • Fund 330 • Fund 591 • Fund 595 • Funds Queenie Chan is responsible for: • Fund 100 • Fund 017 • Fund 597 • Fund 121 • Fund 122 • Funds 741-754 • Fund 120 • Fund 400 • Fund 712 • Fund 732 Office of Administrative Services

17. Datatel Account Structure Cost Center Start with: 1-wv 2-mc 3-district Grant Code 017-old fund 17 Activity/Tops Code Course or program code FFF – CCCCCC – AAAA – OOOOO – GGG 3 6 4 5 3 Fund 100 120 595 etc… Object Code Start with: 4 - Revenue 5 - Expense Office of Administrative Services

18. Budget Support Contacts Office of Administrative Services