HPRP APR Data Check Reports

1. 0 HPRP APR Data Check Reports November 2010

2. HPRP reports process • APR Reports due Dec 15th to your grantee to review • QPR reports due early January • Use Wilder developed reports to help prepare • We will mainly focus on new reports today wilderresearch.org

3. APR overview • HPRP APR builds on the same requirements as the new APR HUD is requiring for all other programs • New APR will be rolling out with other HUD programs next year • Details of how to build the report were released by HUD at the end of September. • The report requirements are quite complicated • Software providers are struggling to get reports ready wilderresearch.org

4. Key APR requirements • Date range is 10/01/2009 to Sept 30th 2010 • End date in ART should be 10/1/2010 • Report counts data elements by client Unique Id • Uses first name, last name, gender, and date of birth • Used to unduplicate clients served across programs wilderresearch.org

5. Key APR requirements • Works similar to QPR where clients are only included if they have housing status, entry and services • Make sure to use the report 1. HPRP Client Check QPR but run using the entire reporting year • Update all clients with data entry problems on the first tab • Use other tabs to check for data accuracy with services and entry/exits. wilderresearch.org

6. Key APR requirements • Focuses on Last Program Entry • If clients have more than one program entry in the report period, only the last one is included. • APR data check reports highlight this using green. • There are different rules for the last entry depending on the data element, especially related to Housing Status breakouts (more to come). wilderresearch.org

7. Key APR requirements • Some questions group information into categories based on Housing Status at entry. Clients can be counted in both. • Homeless Prevention: • Housing status at entry is: Imminently loosing their housing, Unstably housed and at-risk of loosing their housing, or Stably housed • Stably housed should be rarely used • Homeless Assistance: • Housing status at entry is: Literally homeless wilderresearch.org

8. Key APR requirements • Clients are counted by household type throughout the report • Without Children: singles, includes couple with no children, pregnant females alone • With Children and Adults: one or two parent households with parent over 18 • With Only Children: clients under 18 served on their own. Can be parents, siblings, etc. • Unknown Household Type: If birth date is missing clients can end up in this category wilderresearch.org

9. Key APR requirements • Age is an important factor in households to put people in the appropriate category • Based on date of last entry • If someone enters before the start of the report, then their age is calculated based on the report start date • For all clients in this report, they should be entering on or after the report start date, so their birth date will be used wilderresearch.org

10. APR details-data quality emphasis • Data quality counts start the report (#4) • Don’t know/refused and missing data highlighted for required data elements for all clients • Don’t know/refused ok if client answers this way, and lower counts are best • Veterans for 18+ only • Zip code of last permanent residence included here, but not on rest of report • Disability of long duration question not included in APR report but we will help you check-still important wilderresearch.org

11. APR details-data quality emphasis • Report available to count data quality similarly • Called: HPRP APR Data Quality Counts Only • Sent out in our email reporting processes • Also included on HPRP APR-Demo and Assessments Data Check-1 • You can see counts and client level data in same report wilderresearch.org

12. APR details • Exit and Income data check reports also available • Mirror HUD APR requirements as much as we can without being to run the report wilderresearch.org

13. APR details-Clients who have exited • One section of the report is for people leaving the program only • Clients are counted as exiting if they have not returned to the program • The report isn’t counting all exits. If a client exits, then returns and hasn’t exited by 9/30/2010, they aren’t counted as an exit • Data check report covers sections of the exit report broken out differently (all or by housing status type) wilderresearch.org

14. APR details-Income & Benefits • The Income sub-assessment, income received from any source in past 30 days, and Total Income questions are all important (especially for adults) • Income categories first look at Total Income; if nothing is recorded, report then sums income in sub-assessment • Missing is also a combination of nothing in either total income or sub-assessment and “yes” for “Any Income in Last 30 Days” wilderresearch.org

15. Other APR resources • Use the complete HPRP APR instruction document with tables and instructions • Until the actual APR report is available, this document can walk you visually through the requirements • http://www.hmismn.org/forms/HPRP.php wilderresearch.org

16. APR data quality processes • Two sets of reports available • Reports based on standard state requirements developed earlier • Webinar recorded and available to view • New Reports based on APR details released at the end of September • Focus of today’s webinar wilderresearch.org

17. Reports based on state funder requirements • Two summary reports we are sending; they also have corresponding data check reports • Demographics and Entry and Income reports are emailed for review as part of the APR data quality processes • Helpful in understanding if the data is right and represents accurately and completely the clients you serve • Helps you and the grantees communicate about your data before the APR is available wilderresearch.org

18. New APR data check reports • Designed to meet the key principles of the HPRP APR already described • Use in combination with the other reports already available for HPRP • Three reports: Demographics and Assessment, Exit, and Income • Data Quality Counts is both a stand alone report, sent out in our email quality processes, and included in the Demographics and Assessment report. wilderresearch.org

19. Wilder Research Contact Information HMIS Wilder Research 451 Lexington Parkway North St. Paul, MN 55104 Local: (651) 280-2780 Toll-free: (800) 328-2972 Fax: (651) 280-3700 Email: hmis@wilder.org Web: www.hmismn.org HPRP:http://www.hmismn.org/forms/HPRP.php wilderresearch.org