Lesson 7 creating and editing business letters
This presentation is the property of its rightful owner.
Sponsored Links
1 / 20

Lesson 7: Creating and Editing Business Letters PowerPoint PPT Presentation


  • 142 Views
  • Uploaded on
  • Presentation posted in: General

Lesson 7: Creating and Editing Business Letters. Learning Objectives. After studying this lesson, you will be able to: Type a professional business letter Save a document Select and edit text Use the AutoCorrect feature Set AutoFormat as You Type options Copy and move text

Download Presentation

Lesson 7: Creating and Editing Business Letters

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Lesson 7 creating and editing business letters

Lesson 7: Creating and Editing Business Letters


Learning objectives

Learning Objectives

  • After studying this lesson, you will be able to:

    • Type a professional business letter

    • Save a document

    • Select and edit text

    • Use the AutoCorrect feature

    • Set AutoFormat as You Type options

    • Copy and move text

    • Set Page Layout options

    • Preview a document


Typical business letter styles

Typical Business Letter Styles

  • Block Style

  • Modified Block Style – Standard Format

  • Modified Block Style – Indented Paragraphs


Block style

Block Style

Date line

Inside address

Salutation

Body

Signature

Initials

Enclosures


Modified block style standard format

Modified Block Style-Standard Format

Date, close and signature begin at the 3½ inch mark

Other lines begin at the left margin


Modified block style indented paragraphs

Modified Block Style-Indented Paragraphs

First lines of the body paragraphs are indented ½ inch


Inserting text

Inserting Text

  • AutoComplete

    • Recognizes names, dates

  • Using the [Enter] Key

    • New paragraph or blank line

  • Word Wrap

    • Makes formatting consistent when text is added or removed


Showing formatting marks

Showing Formatting Marks

Show/Hide to see paragraph markers

[Enter] inserts a paragraph symbol in the document


Spacing in letters

Spacing in Letters

  • Different styles use different spacing

  • Apply spacing changes with the Line Spacing button


Creating an envelope

Creating an Envelope

Word recognizes the delivery address

Print separate envelope or add to document top

Return address

Envelope size and more options are available


Saving your work

Saving Your Work

  • The Save Command

    • Save button

      • [Ctrl]+[S]

    • Save vs. Save As

      • Save As allows new versions and locations

      • Save As allows different formats

    • .docx format

      • Different format from Word 2003 and earlier


Selecting text

Selecting Text

  • Mouse

    • Double-click to select a word

    • Hold down the left button and drag to select a block

    • [Ctrl]+click to select a sentence

  • Keyboard

    • Navigate with arrow keys

    • Hold [Shift] to select blocks

    • [Ctrl]+[A] to select all


Editing text

Editing Text

  • Inserting and Deleting

    • [Backspace] and [Delete] to remove text

      • [Backspace] deletes left

      • [Delete] removes right characters

  • Undo and Redo

    • Undo or [Ctrl]+[Z] reverses your last action

    • Redo undoes an undo!


Working with autocorrect

Working with AutoCorrect

  • Corrects common spelling errors

  • AutoCorrect Options

  • Setting Options

    • File tab > Backstage View > Options


Autoformat as you type options

AutoFormat as You Type Options

  • Found in the AutoCorrect dialog box

  • Place checkmarks to set your options


Copying and moving text

Copying and Moving Text

  • Commands on the Ribbon

  • Cut, Copy, and Paste

    • [Ctrl]+[X], [Ctrl]+[C], [Ctrl]+[V]

  • Clipboard

Number of items

Clear Clipboard

Paste all at once

Paste one item


Switching between documents

Switching Between Documents

  • Viewing open documents on the Windows Taskbar

    • Active document is lighter

    • Hover for a preview (Win 7/Vista only)


Using page layout options

Using Page Layout Options

  • Margins

    • Set for entire document or a selection

  • Orientation

    • Vertical (portrait) or landscape (horizontal)

  • Paper size

    • Letter, legal, or custom


Combined print and print preview

Combined Print and Print Preview

  • Print & Print Preview combined in Word 2010

  • File tab > Print

  • Print options

  • Layout options

Note! You can no longer edit while previewing.


Lesson 7 creating and editing business letters1

Lesson 7: Creating and Editing Business Letters


  • Login