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Villas de Cortez 1 st Annual Meeting of Homeowners Association

Villas de Cortez 1 st Annual Meeting of Homeowners Association. March 27, 2010 Hotel Palmas de Cortez Los Barriles, B.C.S. Mexico. Villas de Cortez HOA Meeting Agenda . 1. Welcome, Introductions – Laurie Pederson - Formation of HOA, Mission Statement & Purpose

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Villas de Cortez 1 st Annual Meeting of Homeowners Association

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  1. Villas de Cortez1st Annual Meeting of Homeowners Association March 27, 2010 Hotel Palmas de Cortez Los Barriles, B.C.S. Mexico

  2. Villas de CortezHOA Meeting Agenda 1. Welcome, Introductions – Laurie Pederson - Formation of HOA, Mission Statement & Purpose 2. Secretary’s Report – Karen Olesen 3. Treasurer’s Report – Robin Jackman 4. Vice President’s Report – Bill Klotz - Pools, pumps, water heaters, parking lot 5. Vice President’s Report – Chucky Van Wormer - Generator, Electric meter, Future plans for Hotel & area 6. General Manager’s Report – Pepe - Staff, grounds, building, guest services, personal 2010 goals 7. President’s Report – Laurie Pederson - Overview, Future goals, - Election of Board Directors - New projects - Special assessment for Generator, solar project Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  3. Villas de CortezIn Memorial – Bret Connors Villas de Cortez First President Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  4. Villas de Cortez Homeowners AssociationMission Statement • The Mission Statement for the Villas de Cortez: • It is the intent of the owners of the Villas de Cortez to maintain our investment property, whether one owns a Studio, Master, Presidential or Penthouse, in the best possible working order; to hire a general manager to oversee said property and supervise all staff hired on behalf of the Villas. • Each Homeowner is responsible to be current in their dues and attend the annual meeting whether in person or by proxy. • It is also the intention of said owners to have fun, fellowship and “drink” in the sun and sea together with friends and family for our mutual benefit. Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  5. Villas de CortezBoard of Directors • Laurie Pederson – President • Bill Klotz – Vice President • Carlos (Chucky) Van Wormer – Vice President • Karen Olesen – Secretary • Chris Connors - Treasurer Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  6. 1st Board of Directors meeting held October 13, 2009 Bill, Chucky, Laurie – invited Robin to develop new accounting system & Karen to act in advisory role. Focus on streamlining accounting, improving transparency of funds, improvement of communication 2nd Board of Directors meeting held November 27, 2009 Focus on finalizing legal aspects of the HOA articles & BOD membership proposal Developing 2010 budget, transfer of financial control to new accounting system Addressing various building issues, water & electric meters, Solomon’s Restaurant, staff, insurance, etc. 3rd Board of Directors meeting held December 30, 2009 Focus on decisions for improvement to the property – south privacy wall, pool & garden maintenance, pool repair, parking lot, beach & basement clean up. Fine tuning of accounting system; clarify staff job performances & expectations 4th Board of Directors meeting held January 22, 2010 Follow up of open issues Villas de CortezSecretary’s Report - Highlights Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  7. Villas de CortezSecretary’s Report - Action Log (22 Jan 10) Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  8. Villas de CortezSecretary’s Report Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  9. Villas de CortezTreasurer’s Financial Report Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  10. Villas de CortezTreasurer’s Financial Report Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  11. Proposed 2010 Budget for Villa De Cortez HOA Based on 2009 and Q1 2010 Average Monthly Expenses Villas de CortezTreasurer’s Financial Report Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  12. Solomon’s Landing Restaurant now contributing to HOA Presidential dues Villas de CortezTreasurer’s Report Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  13. Pool - maintenance and repairs Landscaping, new privacy wall Water heater & pump system Driveway, Parking Lot & Car Ports Building Maintenance Hand rails Electrical repair in basement Stair and walkway repairs Liability signs at pool Villas de CortezVice President Bill’s Report Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  14. Villas de CortezNew Driveway, Parking Lot - March 2010 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  15. Villas de CortezNew Driveway, Parking Lot - March 2010 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  16. Villas de CortezNew Privacy Wall December 2009 March 2010 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  17. Villas de CortezPool Repair Complete March 2010 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  18. Villas de CortezSerena the Mermaid - March 2010 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  19. AC Electric Meter Generator Future Plans for Hotel Palmas and East Cape Villas de CortezVice President’s Report - Chucky Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  20. Planning for Generator Proposal to purchase two Cummings units One dedicated for building power One dedicated for air conditioning power Total estimated cost $73K including installation Estimated Cost Breakdown per unit 12 Studios - $1,700 each 9 Masters - $2,500 each 4 Presidentials - $5,000 each 1 Penthouse - $10,000 Soloman’s Restaurant - $10,000 Requires Special Assessment Villas de CortezNew Projects Under Review - Generator Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  21. Staff Grounds Building Guest Services Personal 2010 Goals Villas de CortezGeneral Manager’s Report - Pepe Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  22. Villas de CortezPool and Garden Maintenance - Beto Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  23. Villas de CortezGeneral Manager’s Report - Pepe Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  24. Villas de CortezGeneral Manager’s Report - Pepe Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  25. Overview Future Goals Election of Board of Directors Villas de CortezPresident’s Report - Laurie Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  26. Solomon’s Landing Restaurant Curfew 10 pm established Options to control foot traffic Gate with card key on south walk Rope barrier on north side Villas de Cortez Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  27. Solar Power project under review for heating of Jacuzzi Pool during winter months Preliminary bids coming in Villas de Cortez - New BusinessProjects Under Review – Solar Power Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  28. Villas de CortezHow Far We’ve Come – The Beginning September 2004 December 2004 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  29. Villas de CortezHow Far We’ve Come – The Building November 2005 June 2006 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  30. Villas de CortezHow Far We’ve Come – The Building July 2006 August 2006 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  31. Villas de CortezHow Far We’ve Come – The Building October 2007 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  32. Villas de Cortez How Far We’ve Come – The Pools May 2007 March 2007 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  33. Villas de Cortez How Far We’ve Come – The Jacuzzi Pool June 2007 June 2007 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  34. Villas de CortezHow Far We’ve Come – The Infinity Pool April 2007 August 2007 Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  35. Villas de CortezMorning Rush Hour at the Palmas, Villas Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  36. Ole and Don Roberto - Two Fun Guys – (Mar 07)(who couldn’t be here today) Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

  37. Homeowners’ Forum • Questions • Comments Villas de Cortez – HOA Meeting 27 March 10, Los Barriles, BCS, Mx

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