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New Regulations: Parental Consent and Written Notice

New Regulations: Parental Consent and Written Notice. Presented by the MSBA Medicaid Consortium. MSBA Medicaid Consortium Contact and Website Information. Kim Ratcliffe- (800) 221-MSBA ( 6722) Ext. 362 (Executive) Colleen Mahon- (800) 221-6722 Ext. 340 (Business)

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New Regulations: Parental Consent and Written Notice

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  1. New Regulations: Parental Consent and Written Notice Presented by the MSBA Medicaid Consortium

  2. MSBA Medicaid Consortium Contact and Website Information Kim Ratcliffe- (800) 221-MSBA (6722) Ext. 362 (Executive) Colleen Mahon- (800) 221-6722 Ext. 340 (Business) Collin Swearingen- (573) 673-2013 (SDAC, Direct Services) Lisa Helm- (573) 795-0510 (Direct Services) Ashley Branstetter- (800) 221-6722 (Direct Services) E-mail addresses for the above: lastname@msbanet.org http://www.msbanet.org/programs_services/medicaid/sdac

  3. AGENDA • Review of Missouri and MSBA Model Forms • OSEP Guidance: Q and A • Timelines for New Regulations • District Obligations • What If’s • Procedural Issues and Strategies • Questions and Answers

  4. Resource Links • Non-regulatory Guidance on the IDEA Part B Regulations Regarding Parental Consent for the Use of Public Benefits or Insurance to Pay for Services under the IDEA • MSBA model forms • DESE model forms

  5. Timelines Related to New Regulations • February 14, 2013, official publication in the Federal Register • March 18, 2013, effective date .

  6. District Obligations under New Regulations • Before parental consent is obtained, written notifications must be given related to parental consent to release information and to access public insurance. • Provide written notice annually, thereafter. • Obtain written consent one-time.

  7. What if… • You have consent for this year? Then you must provide written notification prior to filing claims after March 18. NOTE: Inform MSBA to release billing when the written notifications have been given.

  8. What if… • You need to get consent now for the entire year? • Add bullet to consent form “My consent authorizes the school district to access my MO HealthNet benefits beginning August 1, 2012.” • Give parents written notice and • Obtain a signed and dated consent form.

  9. What if… • A parent has refused consent or revoked consent in the past? Provide written notice and make reasonable requests to provide consent. • A child moves? Consent responsibilities rest with the district responsible for providing FAPE. Consent is non-transferrable to a different schooldistrict.

  10. Additional Questions • Best time to get consent? It depends.

  11. Additional Questions • Best time to get consent? It depends. • How should district provide notice? • Email (if it is a standard means of communicating with parents) • mail, or • personal contact.

  12. Additional Questions • Best time to get consent? It depends. • How should district provide notice? • Email (if it is a standard means of communicating with parents) • mail, or • personal contact. • Can written notice and consent form be provided simultaneously? Yes.

  13. Additional Questions • Best time to get consent? It depends. • How should district provide notice? • Email (if it is a standard means of communicating with parents) • mail, or • personal contact. • Can written notice and consent form be provided simultaneously?Yes. • If services change must a new consent be obtained? It depends on whether you have the old or new consent form on file.

  14. Additional Questions • May a school district accept digital or electronic signatures when obtaining consent under the new regulations? • Yes. Must include a record and signature that: • Identifies and authenticates a particular person as the source of consent; • Indicates the person’s approval; • Includes a statement that the parent understands and agrees…(same as on consent)

  15. Additional Questions • How will districts document the new one- time consent in Therapylog? We will show you how with a quick demo in therapylog.com

  16. Participants’ Questions Thank you for joining us ! Need further assistance? Call MSBA today.

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