CAP-Scan in Mauritania
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CAP-Scan in Mauritania Evaluation of MfDR Capacities Description of the exercise. Contents. Introduction : General context Why CAP-Scan ? What is the CAP-Scan ? CAP-Scan process CAP-Scan in Mauritania. Note.

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CAP-Scan in Mauritania Evaluation of MfDR Capacities Description of the exercise

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CAP-Scan in Mauritania

Evaluation of MfDR Capacities

Description of the exercise


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Contents

  • Introduction : General context

  • Why CAP-Scan ?

  • What is the CAP-Scan ?

  • CAP-Scan process

  • CAP-Scan in Mauritania


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Note

  • This document is the final compilation of all other CAP-Scan presentations describing the process in Mauritania

  • Its objective is to serve as a guide and toolbox for the next CAP-Scan exercise

  • It should be used with complementary documents including:

    • Excel tools

    • Methodology

    • CAP-Scan report, July 2008


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CAP-Scan in Mauritanie

Evaluation of MfDR Capacities

Introduction – General Context


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General Context (1/2) – MfDR framework

  • A framework on development performance

  • Evidence-based decision-making tool

  • Simple and practical tool for strategic planning, risk management, and monitoring and evaluation of results

  • Approach that seeks to have a long term impact.


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General context (2/2) – CAP-Scan approach

  • The CAP-Scan was developed by the Joint Venture Managing for Development Results (JV MfDR), of the OECD’s Development Assistance Community (DAC).

  • The CAP-Scan Working Group included :

    • UNDP

    • Inter-American Development Bank

    • Asian Development Bank

    • Canadian International Development Agency

    • Millenium Challenge Corporation

    • World Bank

  • Mauritania is the first country to implement the CAP-Scan in this pilot phase. It will share this experience at the Accra High Level Forum on Aid Effectiveness, September 2008.


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CAP-Scan in Mauritania

Evaluation of MfDr Capacities

Why CAP-Scan?

What is the CAP-Scan?


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Why CAP-Scan?

  • The Triennial Development Plan for 2008-2010 identified capacity building as a long-term goal:

    • In particular decision-making, strategic planning and program management capacities

  • Inter-sectoral charater of capacities adds complexity to the search for solutions

  • The CAP-Scan is an opportunity to develop an improvement plan

    • Self-assessment by senior government officials

    • Cross-cutting groups

    • Setting capacity building priorities

    • Concrete action plan that integrates existing efforts


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What is the CAP-Scan?

1. MfDR principles

Focus on result : priorities, action planning

Factual data : scores based on facts

Monitoring and evaluation : a monitoring mechanism to adapt and improve capacities

Appropriation : self-assessment and adaptation of methodology

Transparency : framework and process


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What is the CAP-Scan?

2. An integrated approach

  • Five «  pillars » : for self-assessment

  • Macro-level evaluation

  • Integrated vision for the 5 pillars : understanding interactions and dependancies as important as identifying actions

  • Each piliar is divided into evaluation criteria : the dimensions

  • Dimensions are the base of priorities and actions

CAP-

Scan


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What is the CAP-Scan?

3. A framework and self-assessment methodology


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What is the CAP-Scan?

3. Framework and self-assessment methodology (continued)

  • Through self-evaluation the country positions itself at a point along the development capacity change for each dimension


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4

3

2

1

What is the CAP-Scan?

4. Methodology and analysis of priorities

Action requested

« Quick win » ?

Commitment

Management of

change

Budget reflects

National priorities

Data quality

assessment

MfDR informs policy

Priority = combinaison Importance, Feasibility, Urgence

No urgent action needed

Efforts without significant returns

Public access to information

1

2

3

4

Score of self-assessment


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What is the CAP-Scan?

5. Concrete results : self-assessment, priorities, action plan


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CAP-Scan in Mauritania

Evaluation of MfDR Capacities

Process

1. Self-assessment


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Pillars divieded in dimensions = criteria

Capacity Development

Self-assessment Structure

Leadership

Monitoring and Evaluation

Accountability

Budget Process

Statistics


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Self-assessment : positioning each dimension


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Collecting data, position, visualization


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Journal : Framework data


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Visualisation: MfDR profile


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Mauritania’s Approach

  • Sector materials

  • Group Discussion

  • Self-assessment

  • Adaptation

  • Consolidation and synthesis

  • Working Sessions

  • Self-assessment

  • Priorities

  • Action Plan

  • Monitoring

  • 3 stages :

    • By departement : Group review and evaluation

    • Synthesis : Points of convergence and divergence

    • Full group discussion


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Self-Assessment Tools

  • Mauritania CAP-Scan – Framework

    • Self-assessment framework: Engage group in discussion. One questions per dimension, responses correspond to each stage of development

    • Pillars and dimensions : Synthesis viewpoint of group

    • Stages of development capacities : General definitions

    • Correspondance : matrix showing dimensions (based on existing CAP-Scan documents)

  • Mauritania CAP-Scan– Journal

    • Journal : Recording ofdiscussion and arguments

  • Mauritania CAP-Scan - Synthesis

    • Self-assessment 1 : July 2008 results

    • Self-assessment 2 : results of next cycle

    • Self-assessment - Pillars : averages per pillar

    • Self-assessment - Dimensions : Diagram showing dimensions


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Pillars and dimensions


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Stages of capacity development

Onglet «Stades de dév. de capacités » du cadre de référence


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Presentation of Working Sessions

  • Basis : synthesis of sectoral self-assessments

  • Review of differences with a view to reaching consensus

  • It is your assessment

  • The score is less important than the arguments!

  • Roles :

    • Moderator : …

    • Facilitator : …

    • Time-keeper : …


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CAP-Scan in Mauritania

Evaluation of MfDR Capacities

Process

2. Identifying priorities


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Identifying priorities : Criteria

  • Criteria 1 : Must be done

    • Group work -- consensus

    • Only those dimensions considered indispensible are kept for further analysis

    • Others are ranked as lowest priority

  • Criteria 2&3 : feasibility and urgency

    • Discussion in full group

  • Identifying priorities

    • Full group discussion

    • Urgent and Feasible = 1

    • Priorities 2 and 3 discussed in group

  • Evaluation

    • Implicit in the analysis of Feasibility / Urgency

    • Visualize on Evaluation x Priority table and validate final priorities

  • Note : the number of levels of priorities is not important (3 or 4 in general). The critical point is reaching consensus on the 5-6 dimensions of priority 1.


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Indispensable

In the short term

4

3

Critical

2

Important

Useful

1

Not useful in the short term

0

Level 1 Analysis : importance by dimension

Commitment

Change Management

Budget reflects national priorities

Clarity and articulation of vision

Evaluation of data quality

Access to public information


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Working Session Activities

  • Activity 1 (1hr)

    • Objective : position dimensions on the vertical axis measuring importance

    • All dimensions are important : must define relative importance and think in sequential terms

    • 2 working groups, 1 rapporteur for each group (NB : the group of rapporteurs convene on day 2)

      • Group work : 20 min

      • Restitution : 10 min per group

      • Discussion / full group validation : 20 min

    • Roles :

      • Moderator : …

      • Facilitator : …


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Level 2 Analysis : feasibility x urgency

Ch

Commitment

Clarity and articulation of vision

Evaluation of data quality

Feasibility

Budget reflects national priorities

Change Management

Urgence


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Working Session Activities

  • Activity 2 (45 min)

    • Objective : identify priority dimensions and develop action plan

    • Second iteration of first group of priorities to determine results and introduce two addtional varieables : urgency and feasiblity

    • Think sequentially in timeframe of 6 months – 1 year

    • Full group work to set the first group dimensions on the table: urgency x feasibility

    • Roles :

      • Moderator : …

      • Facilitator : …


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4

3

2

1

Identify priorities and final analysis

Action requested

« Quick win » ?

Commitment

Management of

change

Budget reflects

National priorities

Data quality

assessment

MfDR informs policy

Priority = combinaison Importance, Feasibility, Urgence

No urgent action needed

Efforts without significant returns

Public access to information

1

2

3

4

Score of self-assessment


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Working Sessions Activities

  • Activity 3 (30 min)

    • Objective : Full group validates priorities for action (around 5)

    • Full group plots the dimensions on a table measuring assessmentx priorities

    • Priorities are defined in activities – Concentrate on high levels!

    • Take an step in advance : review and correlate 5-6 priority dimensions

    • Conclusion of first day

    • Roles :

      • Facilitator : …


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CAP-Scan in Mauritania

Evaluation of MfDR Capacities

Process

3. Developing an Action Plan


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Note

  • Developing an action plan is one step in improving the methodology

  • Observations :

    • Formulate objectives based on priority dimensions, define actions

    • First meeting in small group (of focal points) to develop a first draft of the action plan for review by the full group

  • In all cases, share adaptations with the MfDR Secretariat


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Principles


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Working Sessions Activities

  • Activity 1 (1hr30) : 2 working groups

    • Objective : propose an action plan for priority dimensions (priority 1)

    • Additional rules :

      • Prohibited words : « apply  », « reinforce », « assist »

      • Additional pillar required: Monitoring CAP-Scan / communication

      • Each group has the right to revise 1 dimension among the priorities and propose complementary actions for group validation

    • Indications / questions to validate an action :

      • Is it possible to define the result in 6 months to a year?

      • Is it possible to measure the results with indicators?

      • Is responsibility for actions clear?

    • Tools : Results from day 1, Action planning

    • Roles :

      • Facilitators : … (1 per group)


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Working Session Activities

  • 2 Activities (1hr30)

    • Objective : Develop first draft of workplan

    • Actions must address criteria :

      • Concrete results in 6 months – 1 year and associated indicators

      • Clear responsibilities

    • Group Work

      • 15 per group

      • Discussion : 1hr

    • Roles :

      • Moderator : …

      • Facilitator : …

    • If differences persists at the end of the morning: arbitration committee during the afternoon (3-4 representatives from each groups, facilitators)


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Working Session Activities

  • 3 Activities (1hr)

    • Objective : Finalize Action Plan

    • Additional Information :

      • Responsabilities

      • Indicators, baselines and targets

      • Resources

      • Ties to other initiatives / programs

    • Full Group Work

    • Roles :

      • Moderator : …

      • Facilitator : …


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Working Session Activities

  • 4 Activities (1hr)

    • Objectives

      • Finalize analysis of CAP-Scan pillars and communicate Action Plan

      • Proposing Post-Accra mechanisms

    • Additional Information :

      • Responsabilities

      • Ties to other initiatives / programs

    • Full Group Work

    • Roles :

      • Facilitator : …


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CAP-Scan in Mauritania

Evaluation of MfDR Capacities

Process


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CAP-Scan Process

Planning 2008

June 30 - July 8

July 6 – 11

July 12 & 15

  • Sector Meetings

  • Self-Assessment

  • Group Discussion

  • Preparation for Working Sessions

  • Consolidation and synthesis

  • Working Sessions

  • Self-Assessment

  • Priorities

  • Action Plan

  • Monitoring

Launch


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CAP-Scan Process

Working Session Agenda 2008

Schedule

9h – 11h30

12h00 – 13h30

14h45 – 16h00

16h15 – 17h30

12 Juillet

Opening

Self-assessment

Self-assessment

Déjeuner

Identifying priorities

Identifying priorities

15 Juillet*

Report from first day

Action Plan

Action Plan

Action Plan

Monitoring and next steps

End day


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CAP-Scan Process

Inter-sectoral Group


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CAP-Scan Process

Self-assessment : results by pillar


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CAP-Scan Process

Self-assessment : Results by dimension

Commitment

MfDR informs policy

Involvement of Non governmental stakeholders

Accountability and Delegation

Donor coordination and alignment with national priorities

Leadership

Linking the field and the capital

Change Management

Human Resource Management

National Development Plan evaluation systems

Monitoring and Evaluation Capacity

Data management capability

Government performance is oriented toward results

Data management capability

Suivi et Evaluation

Reporting harmonization

Judicial Independence

Legislative Oversight

Independent media

Public access to results

Redevabilité et contrôle

Budget reflects national priorities

Performance based budgeting

Internal Coordination

Inter-sectoral Coordination

Processus budgétaire

Statistics strategy

Data Disaggregation

Data quality assessment

Statistiques

Survey capability

0,00

1,00

2,00

3,00

4,00


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CAP-Scan Process

Lively discussions…


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CAP-Scan Process

Priorities


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CAP-Scan Process

Action Plan (partial)


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Annex : Links

  • MfDR Website : www.mfdr.org

  • African Community of Practice : http://www.cop-mfdr-africa.org/group/mfdrfrancophone


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