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Spring 2009 Elementary AIMS & Terra Nova Pre-Test Training - PowerPoint PPT Presentation

Spring 2009 Elementary AIMS & Terra Nova Pre-Test Training PRESENTED BY Cindy Hurley District Testing Coordinator Tucson Unified School District 225-5418 Agenda Introductions Part 1 – District Test Coordinator Responsibilities Part 2– Receiving Materials Part 3 – Test Administration

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Spring 2009 Elementary AIMS & Terra Nova Pre-Test Training

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Spring 2009 Elementary AIMS &Terra Nova Pre-Test Training

PRESENTED BY

Cindy Hurley

District Testing Coordinator

Tucson Unified School District

225-5418


Agenda

Introductions

Part 1 – District Test Coordinator Responsibilities

Part 2– Receiving Materials

Part 3 – Test Administration

Part 4 - Returning Materials


Test Coordinator Packet


Critical Dates for Spring 2009

  • A copy of the critical dates is in your testing packet

  • Dates for each test administration

    • AIMS DPA Writing / Reading/Math

    • Terra Nova

    • AIMS Science - 4th grade

    • Mathematics Field Test – grades 3 – 5

  • Make note of and plan for all critical dates

  • Due to our Spring Break---we have less time than ever to return and check-in materials. We all have to pull together on this!


Critical Dates for Elementary Schools AIMS DPA, TerraNova, Science & Math Field Test

  • AIMS DPA Materials DeliveryMar. 9-12

  • Materials Delivery to Sites Mar. 19 – 20

  • Short-Add Window ClosesMar. 23 4:00 pm

  • AIMS DPA WritingMar. 31

  • AIMS DPA Reading/Math Part 1Apr. 1 *

  • Terra Nova Grade 2Apr. 1

  • AIMS DPA Reading/Math Part 2 Apr. 2

  • Terra Nova Grade 2Apr. 2

  • AIMS DPA Reading/Math Part 3Apr. 3

  • AIMS Science – 4th GradeApr. 7 (no make-up)

  • AIMS Math Field Test – Gr. 3-8Mar. 30 – Apr.16 (no make-up)

  • AIMS Check-In of Materials Apr. 15 – Apr. 21

    * Please note, April 1, Wednesday , is a regular length school day

    (A copy of this is in your test packet)


Who Tests?

Terra Nova

  • Students in grade 2

    AIMS DPA

  • Students in Grades 3 – 5

    AIMS Science

  • Students in Grade 4

    AIMS Math Field Test

  • Students in Grade 3 – 5

Remember: All Students Test in grades 3 – 8 test on AIMS

They either take AIMS or AIMS-A


Additional Students Who May Test

  • Non-enrolled students may participate in AIMS testing:

    • Private schooled students

    • Home schooled students

  • Non-enrolled students many not participate in the field test

Part 3 - Test Administration


District Test CoordinatorResponsibilities

Part 1 - Test Coordinator Responsibilities


Test Coordinator Responsibilities

Part 1 - Test Coordinator Responsibilities

Train school test coordinators, test administrators, and test proctors

Order, coordinate, distribute, and collect all test materials for you school

Act as liaison between your school and the District Testing Coordinator

Assume responsibility for all testing at your site


Provide Training

Part 1 - Test Coordinator Responsibilities

All test administrators and proctors throughout state are required to attend a pre-test training through their district/charter before each test administration

Any person administering AIMS or TerraNova tests is required to attend

Every adult in a test room must have received training in the correct test administration procedures


Receiving Materials


Material Delivery Window

March 9 – 12

  • AIMS DPA, AIMS Science, Mathematics Field Test, and TerraNova delivered to testing warehouse

    March 19 – 20

  • Materials delivered to sites

Part 2 - Receiving Materials


Receiving Materials

  • Each shipment that is received must be inventoried

    • Packing list is in box 1

    • Verify all materials have been received

  • Verify that the number of materials received is sufficient for the number of students testing

  • If additional materials are needed, they must be ordered immediately (see short-add deadlines).

    • Email Cindy Hurley how many you need for each content area

Part 2 - Receiving Materials


Elementary School Test Materials Test Books

  • Grade 2

    • TerraNova – consumable scorable test book

  • Grade 3

    • AIMS DPA W/R/M consumable scorable test book

    • Math Field Test consumable scorable test book

    • 1 nonscorable writing draft booklet

  • Part 2 - Receiving Materials


    Elementary School Test Materials Test Books

    AIMS DPA and Field Test - Grades 4 - 5

    • 2 test books

      • Combination Writing, Reading, Mathematics

      • Mathematics Field Test

    • 1 scorable answer document

      • Writing, Reading, Mathematics, Mathematics Field Test

      • Students must bubble the Field Test form code on answer document

        Science - Grade 4

    • 1 test book

    • 1 scorable answer document

    Part 2 - Receiving Materials


    Test Coordinator Kit

    Contents of Test Coordinator Kit

    • Test Coordinator’s Manual

    • Packing List box 1

    • Student Bar Code Labels, Instructions, and Reference List

    Part 2 - Receiving Materials


    Short-Add Window

    Critical Information

    Must order any test shortages by March 23, at 4:00 pm

    for:

    AIMS DPA Writing, Reading & Math Mathematics,

    AIMS Science

    There is no short-add for Mathematics Field Test

    Part 2 - Receiving Materials


    Test Administration

    Part 3 - Test Administration


    Test Administrators are required to:

    • Attend training scheduled by the Site Test Coordinator

    • Read and sign a security agreement

    • Adhere to all test administration security procedures

    • Follow test administration directions exactly as stated in the Test Administration Directions

    • Read the test administration script aloud to the student exactly as stated in the Test Administration Directions


    Test Security

    Part 3 - Test Administration

    • It is unethical and will be viewed as a violation of test security for any person to:

      • Examine content of any portion of test

      • Disclose or allow to be disclosed the content of any portion of test or any test item before, during, or after test administration

      • Influence students’ answers by offering assistance of any kind

      • Change or review students’ answer choices, including the writing rough draft and writing final copy


    Test Security

    Part 3 - Test Administration

    • It is unethical and will be viewed as a violation of test security for any person to:

      • Photocopy, transcribe, or in any way duplicate any part of AIMS test books

      • Fail to return all test materials, including unused documents

      • Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures

      • Allow students to have access to test questions, writing prompts or share information prior or during test administration

      • Use scratch paper


    Test Security

    Part 3 - Test Administration

    • All adults involved in testing must read and signthe Security Agreement Spring 2009

    • Review security procedures in Test Administration Directions on

      page 3

    • Security agreements must be retained at district or school for a minimum of 6 years

    • Return principal’s security agreement to District Test Coordinator


    Prior to Testing

    Part 3 - Test Administration

    • Prepare the Testing Room

      • Cover or remove all visual aids

      • Lighting and ventilation should be good

      • Free from distractions and interruptions

      • Arrange seating appropriate for testing

        Refer to the Test Administration Directions p. 2-3 and Test Coordinator’s Manual p. 6 for further instructions


    TerraNova Grade 2

    10


    TN Test Dates

    • TerraNova given over two days

      - April 1

      - April 2

    • Make-up Window ends April 17

    • Three sections to be administered

      • Reading

      • Language Arts

      • Mathematics


    Approximate TerraNova Times

    It is permissible to change the order of the tests.

    26


    TerraNova Student Demographics

    • Most students will have a precoded Student Information Sheet (SIF) – no demographics need to be filled in. This SIF must be placed behind the front cover of the test book when the tests are returned. Do not remove them.

    • If there is no precoded SIF for a student, then student-identifying information will need to be filled in by school personnel. Follow the directions on pgs. 6-7 of the Test Directions to enter the information in by hand.

    • If a student has used an accommodation, then boxes AA must befilled in on their answer document – see slides 28 & 29.


    X

    BB (no longer valid)

    AA

    28


    Filling in Sections AA and BB

    on TerraNova Answer Document

    BB

    No Longer Valid

    Note: This information can only be found in the Test Coordinator Manual – Pg. 12.

    29


    Mathematics Field Test

    NEW

    The field test is necessary to prepare for the redesigned Spring 2010 AIMS Mathematics test that will be aligned to the newly adopted Arizona Mathematics Standards

    Administration will follow the same procedures as the AIMS DPA Math

    Every student enrolled in a district school or who tests on AIMS will participate in the field test

    Part 3 - Test Administration


    Mathematics Field Test

    NEW

    Grades 3 – 5

    • 18 items

    • Estimated times 45 – 60 minutes

    • Scheduling is flexible within test window

    • Students should receive same accommodations as on AIMS DPA Mathematics

    Part 3 - Test Administration


    Mathematics Field Test

    NEW

    • Teacher Directions for the field test will be included in the Test Administration Directions

    • Test materials will be provided based on online ordering for AIMS DPA

    • No make-up for Mathematics Field Test

    Part 3 - Test Administration


    Timing for AIMS

    AIMS tests are untimed.

    These are estimated times necessary for the vast majority of students to complete the test

    For students who are not finished in the allotted time, arrangements must be made to allow them to finish testing

    NO AIMS testing session may carry over to the next school day

    Part 3 - Test Administration


    Spring 2009 - AIMS DPA Test Schedule

    34


    AIMS Breaks

    Stretch breaks:

    • Writing – between rough draft and final draft

      Significant breaks:

    • Reading / Mathematics – each day between administration of Reading test and administration of Math test

    • Science – Grade between session 1 and 2


    Acceptable AIMS Resources

    • AIMS Writing

      • Commercially published English dictionary

      • Commercially published English thesaurus

      • Several copies must of these must be available in each testing room during the writing test

    • AIMS Writing/Reading/Math

      • Translation dictionaries for ELL students

    Part 3 - Test Administration


    Unacceptable Resources for AIMS

    Items that may not be used for any portion of AIMS:

    • Math manipulatives:

      • charts, and aids, including but not limited to a ruler, number line, compass, and an abacus

    • Electronic devices including but not limited to:

      • Computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players

    • Scratch Paper

    Part 3 - Test Administration


    Use of Unacceptable Resources

    Test Administrators who observe students using unacceptable resources are to remove the item as soon as possible

    Student must be allowed to continue testing

    After investigating situation thoroughly, notify Cindy Hurley (225-5418)

    You may be requested to fill out an incident report

    (see copy in test coordinator packet)

    Part 3 - Test Administration


    Use of Scratch Paper

    • Can not use any scratch paper for any portion of the AIMS test. Students may write inside test books.

    • Can use scratch paper for TerraNova,


    If A Test Needs To Be Invalidated

    • Only The Arizona Department of Education can make the determination to invalidate a test

    • When a testing issue occurs notify Cindy Hurley (225-5418) as soon as possible and then she will get guidance from ADE

    • The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences


    Handling Materials

    Keep answer documents intact

    Use only pencil on answer documents

    For AIMS Writing, only responses that are handwritten in pencil on the pages designated “Final Copy” will be scored

    Be sure any large print and Braille have been transferred to a regular answer document

    Part 3 - Test Administration


    Students Who Leave Room During Testing

    • Students are to remain into the testing room during the entire scheduled testing session

    • Students are allowed to go to the restroom

    • Only one student may leave at a time

      • Students must turn in test materials before they leave the room and give back when they return

    Part 3 - Test Administration


    Students Who Leave School During Testing

    • Students who leave school before completing a particular test session are ineligible to continue the test for that session

      • This includes students who leave because of illness.

      • High School students are not eligible to participate in the make-up test for this content area

    • Answer document will be sent in for scoring even if student did not finish testing

    • ADE recommends documenting time student left and reason for leaving early

    Part 3 - Test Administration


    Disruptive Students

    Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with a acceptable classroom behavior should be subject to disciplinary procedures established by the school

    Students should be allowed to continue testing in a different location so that other students may test undisturbed

    Incident report must be completed and submitted to ADE for all possible cheating situations

    Part 3 - Test Administration


    Monitoring Testing

    Move about room unobtrusively

    Make sure students are progressing through the test

    Allow students to work at their own pace

    Supervise room at all times

    Answer students questions that pertain only to clarification of test directions

    Verify students are marking answers in proper locations

    Part 3 - Test Administration


    As Students Finish Testing

    Collect student test book and answer document – make sure student has written name in top corner

    Check answer document to verify student has completed proper sections of test and have not used ink

    Check inside test books to make sure no answer documents are tucked inside

    Part 3 - Test Administration


    AIMS Bar Codes

    Use correct bar code for

    correct test

    • Grade 3

      • 1 set for AIMS DPA

      • 1 set for Mathematics Field Test

    • Grade 4

      • 1 set for Combined AIMS DPA/Field Test

      • 1 set for AIMS Science

    • Grade 5

      • 1 set for Combined AIMS DPA/Field Test

    Part 3 - Test Administration


    AIMS Bar Codes

    Part 3 - Test Administration


    AIMS Bar Codes

    Master Label

    Bar CodeLabel

    Extra Bar Code

    Part 3 - Test Administration


    Student Identification Information - AIMS

    • Per instructions in Test Administration Directions student identification located on the front covers of the test books and answer documents, MUST be completed by the student prior to testing

      • Student name

      • Teacher

      • School

      • District

    Part 3 - Test Administration


    Placement of Pre-Coded Barcode Labels

    Pre-coded student barcode labels are to be placed on the front of the student answer document in the designated area.

    You must utilize only a CTB-generated label with a barcode. Do not write or mark in the designated barcode label space.

    Student MUST

    complete

    this section


    Student Bar Code Labels for AIMS

    • If there is a bar code label USE it

    • Bar code labels are provided for each test administration

    • Place the label with the bar code on the front of the corresponding AIMS answer document.

    • Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents


    Student Bar Code Labels for AIMS

    If the student information on the label is incorrect, it needs to be changed through SAIS

    Never write or try to make changes on the label

    Part 3 - Test Administration


    Student Demographic Information for Students Without AIMS Labels

    • For students without a bar code label, the grid on the top half of the back must be completed by school personnel

    • The bottom half is not necessary in our district


    Private School or Home SchoolStudent Demographic Information

    • Fill in the top half of the back side of the AIMS answer document and since there is no SAIS #, put in student’s phone number where the student ID field is

    • Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document


    2

    Top Half of Back of Answer Document

    Complete only for students

    without bar code labels

    56

    Part 3 - Test Administration


    Bottom Half of Back of Answer Document

    Do not need to complete except for #6 (not enrolled) for a

    home schooled or private school student.

    57

    Part 3 - Test Administration


    Test Accommodations

    • All Test Administrators are to read the Testing Accommodations Guidelines for 2008 – 2009 (copy in your testing packet)

    • Universal accommodations are available for all students

    • Standard accommodations are available for Special Education students with an IEP, 504 students, and English Language Students

      • Not all accommodations appropriate for instructions are available for use during a standardized state assessment

    Part 3 - Test Administration


    Returning Materials

    Part 4 - Returning Materials


    Return of Materials

    • You need to make an appointment to schedule your return. Please call 225-5418 and be sure to tell the person that answers why you are calling

    • We can not accept any drop-ins…you must schedule

    • Because there is less time than ever before to return materials, you will need to organize return of materials as you go and immediately after the last test administered


    CTB

    Pick-Up

    61


    Return Date Windows

    • April 15 – 21

      • Due to our Spring Break, we have lost several days for make-up as well as for checking-in materials

      • Even though the test window does not close until April 17, please schedule an early return if you finish before April 17

      • It will not be possible to check-in materials for every school at 3:30, so some schools will need to come throughout the day

      • Please seek support early from your school to be released during the school day for return of materials

      • Testing this year requires more flexibility than ever this year

      • Please call 225-5418 as soon as you can to set up an appointment – be sure to tell whoever answers the phone that you are calling to set up a return of materials


    Inspecting Scorable Materials

    Did student complete his/her name, teacher, school and district on front of test book and answer documents

    Is student bar code in correct area? If no label, demographic information must be complete on back top half

    Is the letter for the math field test form correctly coded on answer documents

    Large Print or Braille - Are student responses transferred to a standard answer document

    Part 3 - Test Administration


    Inspecting Scorable Materials

    Accommodation information is complete for students receiving standard accommodations

    Erasures are complete and clear on answer documents

    Light marks and marks not made with a no. 2 pencil should be marked over with a no. 2 pencil

    Part 3 - Test Administration


    Returning Materials to Testing Warehouse

    • Separate test books and answer documents. Keep AIMS,

      TN, Field Test and Science in their own stacks

    • Keep test books in separate labeled boxes from

      answer documents

    • Test Books need to be grouped by content area

    • Answer documents need to be grouped by

      content area and then by used and unused

    • Used AIMS answer documents need to be sorted further

      by grade level – use a colored paper to separate

    Part 4 - Returning Materials


    Need help? Have questions?

    Email Cindy Hurley

    or

    Call her @ 225-5418


    What do you mean I am missing a test book???

    AIMS

    AIMS

    AIMS

    AIMS

    TerraNova

    A big heartfelt thanks for all your hard work and effort to

    Help get the best test results we can!!

    67


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