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Where’s My Money? The DOE Golden Field Office Funding and Project Management Process. The James Cash Show Supporting Cast Steven Thomas Bryce Stokes. Sun Grant/DOE Regional Feedstock Partnership Report and Planning Meeting February 23 - 24, 2010 Holiday Inn – Riverwalk San Antonio, Texas.

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Where’s My Money?The DOE Golden Field Office Funding and Project Management Process

The James Cash Show

Supporting Cast

Steven Thomas

Bryce Stokes

Sun Grant/DOE Regional Feedstock Partnership Report and Planning Meeting

February 23 - 24, 2010

Holiday Inn – Riverwalk

San Antonio, Texas


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Pre- and Post- Actions Setting the Stage for DOE GFO

DOE-HQ

  • Develop program priorities and initial funding allocations

  • Coordinate with INL, ORNL, and SGA; tie to PMP & Joules

  • Finalize with SGA Program Director on crop program and budgets

  • Finalize with GIS Coordinator on GIS program and budgets

    SGA Program Director

  • Works with team leads and labs on PMC134.1-SOPO, SF-424A, & PMC123.1 package – Leads work with PIs on SOPO

  • Reviews and submits crops and GIS packages to DOE-GFO

    GIS COORDINATOR

  • Works with region leads on SOPO, SF-424A, & PMC123.1 packages

  • Reviews and submits GIS packages to SGA Advisor


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DOE GFO(Departments and Functions)

OCPM - Project Management

  • SOPO (statement of work)

  • SF-424A (budget document)

  • PMC 123.1 (budget document if total cost over $100K)

  • CSL (cost share letter 20% universities)

    OAFA - Contracts

  • Fringe rate (explain the calculation)

  • Indirect cost rate (provide federally negotiated rate, or explain)

    NEPA - Environmental Determination

  • EF-1 (on-line form); be explicit, ask for help, avoid GMOs)

    https://www.eere-pmc.energy.gov/NEPA.asp

    1. GPS coordinates of plot(s)

    2. Acreage

    3. Crop species and variety


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Physical Data Flow

Sun Grant Association Program Director

South Dakota State University

(James Doolittle)

SOPO, SF-424A, PMC 123.1, CSL

(forms sent to Jim Doolittle by Team Leads)

GO OCPM

(project management)

Technical Evaluation

(GFO OCPM)

Current PI

New PI

Current PI

w/ new scope

GO OAFA

(contracts)

GO NEPA

NEPA EF-1

(GFO online form)

PI Memo

(GFO Contracts)

SGA PD

SDSU

(James Doolittle)

NEPA DETERMINATION

PI gets $


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Process Time Line

Sun Grant Association Program Director

South Dakota State University

(James Doolittle)

1 week

GO OCPM

(project management)

2-4 weeks

Current PI

New PI

Current PI

w/ new scope

GO OAFA

(contracts)

GO NEPA

2-4 weeks

SGA PD

SDSU

(James Doolittle)

NEPA DETERMINATION

1 week

6-12 weeks

9-12

Weeks Total

PI gets $


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SGA Program Director

South Dakota State University

(James Doolittle)

Planned 2010 Time Line

Requests go to leads in 9/09 & 10/09

for grant packages

Staggered packages go to GFO 11/09, 12/09, and 1/09

GO OCPM

(project management)

Current PI

GO OAFA

(contracts)

GO NEPA

Staggered packages go to OAFA 2/10-5/10

NEPA DETERMINATION

SGA PD

(SDSU)

Staggered packages go to SGA 3/10-6/10

6-12 weeks

9-12

Weeks Total

PI gets $



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NEPAQuestions and / or Concerns

Q: When do I have to complete a DOE NEPA EF-1?

A: The PI must complete a NEPA EF-1 when they:

1. Join the Feedstock Partnership field trials

2. Have a change in their field trial scope

3. ASAP

Q: Do I have to submit a new NEPA each year of my trial?

A: If your trial received a previous NEPA determination, this determination will hold for the remainder of the project unless there is a change in scope.

Q: What should I do if I am encountering difficulties completing my on-line DOE NEPA EF-1 form?

A: Feel free to contact your GFO project monitor or project officer, and they will help you through the process.


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NEPAQuestions and / or Concerns

Things to bear in mind about NEPA and field trials

  • GMOs –

    • De-regulated, commercial varieties of corn, wheat or alfalfa – OK

    • Anything else (including switchgrass, energycane, sorghum, miscanthus, poplars & willows) – NO

      2. Invasive species - consult with your State Department of Agriculture

      3. Chemicals (fertilizer, herbicide, pesticide)

      “Standard agricultural management practices”

      4. Employ positive statements; leave no doubt

      (e.g. “No radiological materials will be created or used on this project”)

      5. Check your GPS coordinates (our NEPA people will)


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Thank You,Questions?


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