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ATLAS. Articulated Transfer Linked Audit System. ATLAS Presentation Overview. Introduction Planning Campus Participation & Funding Campus ATLAS Plan Elements Software and Hardware Installation Training Communication Teams Survey Analysis MOU’s Future Meetings. ATLAS Introduction.

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Presentation Transcript
Atlas

ATLAS

Articulated Transfer Linked Audit System


Atlas presentation overview
ATLAS Presentation Overview

  • Introduction

  • Planning Campus Participation & Funding

  • Campus ATLAS Plan Elements

  • Software and Hardware Installation

  • Training

  • Communication

  • Teams

  • Survey Analysis

  • MOU’s

  • Future Meetings


Atlas introduction
ATLAS Introduction

  • Assists students & counselors consider transferring credits between:

    • Schools

    • Academic Programs

  • Gateway to campus’

    • Automated transfer articulation processes

    • Automated degree audit processes

    • Campus sites that assist planning transfers

  • Web based with lots of optional features

  • Each campus charts own timing and path


Planning campus participation
Planning Campus Participation

  • Campus ATLAS Plan

    • Prepared by campus ATLAS team

    • Current Status

    • Planned End-of-Phase 1 Status

    • Timeline with milestones

  • Audit and articulation accuracy is more important than initial implementation

    • Interdependence of all campuses in the system


Campus atlas plan elements areas to cover in timeline
Campus ATLAS Plan Elements -Areas to cover in Timeline

  • Automate Articulation Rules using your SIS

  • Automate Degree Audit Rules using your SIS

  • CAS Startup

  • Implement each CAS Feature selected for your campus

  • Other campus-specific, ATLAS-related

  • On-Campus promotion(s)


Example campus plan articulation degree audits
Example Campus Plan – Articulation & Degree Audits



Campus atlas plan elements cas implementation
Campus ATLAS Plan Elements -CAS Implementation

  • For each selected CAS Feature

    • In test mode

      • Appropriate disclaimers

      • Adjust configuration and web aspects

      • Install interface (if applicable)

      • Add feature to training & user manuals

      • Train & Test

    • Cutover to production

    • Get the word out at your campus


Cas server
CAS Server

  • Determine logistics for server(s)

  • Negotiate licensing agreements with vendors

  • Software/Hardware Installation (Centrally Coordinated)

  • Install CAS

  • Test

  • Ready for campus use – projected date: 5/31/06


Implementation considerations
Implementation Considerations

  • DARS/CAPP

    • Which interfaces?

  • Web

    • Currency of information

    • Disclaimers

    • Common access, statewide front-page for all users

    • Campus CAS introductory page

  • Consistent course numbers

    • All Receiving campuses use same as Sending campus


Funding statewide
Funding - Statewide

  • Chancellor’s office funding covers:

    • CAS License (OUS only)

    • Planning Guide Interface License (OUS only)

    • Import Transcript Interface License (OUS & CC)

    • CAPP Interface/contingency

    • Project Coordination & some training & promotion


Funding for campuses
Funding - For Campuses

  • Chancellor’s office also provides:

    • Vendor installation-related fees

      • Both interfaces for OUS Campuses

      • Import Transcript interface for 2 or 3 CC Campuses

    • Assistance automating articulation & degree audits

      (OUS Campuses only)

      Notes:

    • Funding is contingent upon campus plans

    • June 30, 2007 Funding deadline(promotion expected in fall 2007)


Funding recurring costs
Funding - Recurring Costs

  • Chancellor’s office funding supports initial development and implementation, only

  • Campuses will have to immediately support recurring costs for:

    • Articulation agreement maintenance

    • Automated transfer articulations maintenance

    • Automated degree audit maintenance

    • ATLAS related IT labor, software & hardware


Training
Training

  • Determine Training Needs

    • To use CAPP (or DARS)

    • To Configure CAS

      • 1 or 2 people per campus (web-based)

    • To use CAS (later in the process)

      • Advisors

      • Students

    • Possible Approaches

      • Train trainer & travel to campuses

      • Web based

      • Attend outside classes


Communication
Communication

  • Communication with Vendors

    • Our IT and Functional spokespersons

  • Project Communications

    • What are your preferences? What works?

  • Publicity (to occur later):

    • Local or statewide (or both)?

    • Who are the audiences?

    • Which methods?

      • What exists now that could be used?

      • What else must be developed?

    • Who is responsible and who pays?


Team structures
Team Structures

  • Campuses should determine local teams, likely to include:

    • Administration

    • Degree audit/certification

    • Transfer articulation

    • Advising

    • IT support

    • Student(s)?

  • Campuses select one ATLAS delegate for Steering Committee (along with another for IDTS)

  • Working groups (up to 6 campus reps per group)

    • Articulation

    • IT

    • Others needed?


Survey analysis discussion
Survey Analysis & Discussion

  • Review the synthesized results

    • What patterns do you notice in the responses to each question?

    • What clarifications are needed to determine the “real answers” to unclear or incomplete responses?

    • What issues need further discussion?

    • What additional questions emerge from the survey responses?

  • Implications (drawn from group discussion):


Mou discussion
MOU Discussion

  • To stay friends by developing common expectations, especially about exchanging money

  • Primary transactions to make clear:

    • Distribution of CO funds

    • Financial point person

    • Payment for recurring software fees

    • Payment for centrally provided, on-going services

    • Other?

  • Timeframe for meeting with each campus


Future meetings and q a
Future Meetings and Q&A

  • Steering Committee Meetings

    • March 29th in Portland

    • April 26th in Eugene

    • May 24th in Portland

    • Last week of July

    • Last week of October

    • Last week of January

  • Articulation Working Group

    • When?

  • IT Working Group

    • When?


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