Christine jewell lisa tomalty crans william oldfield university of waterloo l.jpg
This presentation is the property of its rightful owner.
Sponsored Links
1 / 26

Christine Jewell, Lisa Tomalty-Crans, William Oldfield, University of Waterloo PowerPoint PPT Presentation


  • 158 Views
  • Uploaded on
  • Presentation posted in: General

Christine Jewell, Lisa Tomalty-Crans, William Oldfield, University of Waterloo. From Electronic Theses to an Institutional Repository. From Electronic Theses to an Institutional Repository. Overview Christine Jewell - advantages of an electronic theses program

Download Presentation

Christine Jewell, Lisa Tomalty-Crans, William Oldfield, University of Waterloo

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Christine Jewell, Lisa Tomalty-Crans, William Oldfield,University of Waterloo

From Electronic Theses to an Institutional Repository


From Electronic Theses to an Institutional Repository

Overview

  • Christine Jewell - advantages of an electronic theses program

  • Lisa Tomalty-Crans – the implementation challenge

  • William Oldfield – benefits of an Institutional Repository


Advantages of an Electronic Theses Program

Christine Jewell

Library

University of Waterloo


What is an electronic theses program?

  • Electronic Submission

  • Electronic Distribution

  • Open Access


Electronic Theses and Dissertations (ETDs)

  • Advantages for Students/Authors

  • Advantages for Researchers

  • Advantages for Graduate Studies Office

  • Advantages for the Library


Advantages for Students/Authors

  • Save photocopy and binding costs

  • Multimedia allow wider range of expression

  • Remote submission

  • Research receives greater exposure.


Advantages for Researchers

  • Remote access

  • Searchable metadata and full text


Advantages for the Library

  • Provide increased access to research

  • Save shelf space.

  • Cost saving efficiencies


Advantages for the Grad Studies Office

  • Speed up checking of submissions

  • Reduce moving and handling of paper

  • Cost saving efficiencies


Infrastructure Support for an Electronic Theses Program

Lisa Tomalty-Crans

IST (Information Systems and Technology)

University of Waterloo


Infrastructure Support for an Electronic Theses Program

Outline

  • Preparation/Planning

  • Training

  • Ongoing Support

  • Enhanced Thesis & Multimedia


Preparation/Planning

  • Information sessions were offered to the various faculties regarding:

    • New electronic thesis regulation (no more paper)

    • Open Access (with some exceptions)

    • Training information (documentation, courses)

    • Questions and answer period

  • Email was also sent to graduate students with related information and links

  • Graduate students are emailed regularly regarding training sessions and online documentation


Preparation/Planning

  • Library, Graduate Studies Office and IT department representatives met regarding:

    • usability of new dspace system, http://uwspace.uwaterloo.ca

    • suggestions and recommendations for procedures, wording, etc.

  • Documented the upload procedure, http://ist.uwaterloo.ca/ew/ethesis/uploading-new.html

  • Researched/made recommendations regarding PDF creators; ensured PDF creation programs and related documentation were available to students


Training

  • Training classes are offered through our Skills For the Academic Workplace (SAW) program: http://ist.uwaterloo.ca/ew/saw/index_real.html

  • Most courses related to electronic thesis are taught monthly

  • Courses are advertised to graduate students bi-monthly via email

  • Documentation is available online and the links are included in the email to the graduate students so they can do the courses on their own as well


Training Details

  • Creating Theses With Microsoft Wordhttp://www.ist.uwaterloo.ca/ew/thesis/ThesisCourse/WordTheses.html

  • Word and PowerPoint Equationshttp://www.ist.uwaterloo.ca/ec/equations/equation.html

  • LaTeX for Theses and Large Documents http://ist.uwaterloo.ca/ew/saw/latex/

  • On-Line Thesis Submissions http://ist.uwaterloo.ca/ew/ethesis/On-LineThesisSubmissions.pdf


Ongoing Support

  • Teaching courses (involves 3-4 people)

  • Template updates

  • Maintenance of web sites and course notes (including updating for Office 2007)

  • Meeting with ethesis group regarding changes, issues, direction (e.g. file size for supplementary files)


Ongoing Support

  • From our IT department, three people are involved:

    • Lisa Tomalty-Crans

      • Teaches Word and Equations courses

      • Co-teaches On-Line Thesis Submissions course

      • Primary support person for Word

      • Also helps with individual submissions and works with e-thesis project group

    • Stephen Markan

      • Assists with Word courses

      • Backup for Word/submission support

    • Steve Carr

      • LaTeX courses, course notes and support


Enhanced Thesis & Multimedia

  • The submission of data files and video files, in addition to the main PDF version of the thesis, is on the rise

  • We have recently set a 500 M max file size for these extra files

  • The procedure to include these files is documented:http://ist.uwaterloo.ca/ew/ethesis/enhanced-new.html

  • We hope to involve an additional IT person to assist when needed with large audio/video files


Benefits of an Institutional Repository

William Oldfield

Library

University of Waterloo


Benefits of an Institutional Repository

Outline

  • Institutional Repository Software for Etheses?

  • Why Universities Need An Institutional Repository!


Institutional Repository Software for Etheses?

  • Locally developed Etheses system

  • Self Sustaining – students do most of the work

  • Students create the metadata and upload their thesis through a web form

  • Graduate Studies Office reviews and accepts the thesis (mapped drives)

  • Library sets the approval status and ftps the thesis to an etd server for distribution (Etheses System)


Institutional Repository Software for Etheses?

  • What is DSpace?

    • Open source Digital Repository software developed by MIT and Hewlett Packard Labs

  • Who uses DSpace?

    • Here is a list of Universities and Institutions world wide

  • What is UWSpace?

    • UWSpace is what we’ve named our instance of DSpace


Institutional Repository Software for Etheses?

  • Unicode (UTF-8)

  • Creative Commons license

  • Workflow Process

  • Handles facilitate citations

  • Unlimited multiple file submission

  • Checksum verification for uploads

  • Lucene Search Engine

  • Item Mapping to Faculty

  • Collection subscriptions


Benefits of an Institutional Repository

Outline

  • Institutional Repository Software for Etheses?

  • Why Universities Need an Institutional Repository!


Why Universities Need An Institutional Repository!

  • The Online World

  • Research Visibility

  • Preservation

  • Open Access

  • Data Management and Research Funding


From Electronic Theses to an Institutional Repository

  • UW Ethesis Project:http://www.lib.uwaterloo.ca/ETD/index.html

  • UWSpace:http://uwspace.uwaterloo.ca


  • Login