Collaborations in Digitization: Digitizing UMBC Historic Photographs
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Collaborations in Digitization: Digitizing UMBC Historic Photographs MLA Presentation 7 June 2011 Vicki Sipe UMBC. Digitization is not the end of the road. Digitization is the beginning of a process leading to access. Descriptive Metadata. Learning objectives:

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Collaborations in Digitization: Digitizing UMBC Historic Photographs MLA Presentation 7 June 2011

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Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Collaborations in Digitization: Digitizing UMBC Historic Photographs

MLA Presentation

7 June 2011

Vicki Sipe

UMBC


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Digitization is not the end of the road

Digitization is the beginning of a process leading to access


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Descriptive Metadata

Learning objectives:

Understand two primary reasons for descriptive metadata.

Learn two applications of a data dictionary.

Understand use of three controlled vocabularies commonly utilized in creating descriptive metadata for digital collections.


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

What is descriptive metadata?

descriptive metadata – metadata that describes a work for purposes of discovery and identification, such as creator, title, and subject.

http://www.niso.org/publications/press/UnderstandingMetadata.pdf


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Describing a work is a traditional focus of cataloging


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Digitization of books is a game changer for discovery


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Digitization of books is a game changer for discovery

With full text keyword searching…

…the book speaks for itself


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Digitization of books is a game changer for discovery

Fulltext keyword searching cannot discover this book based on what it is about


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Images…


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

…don’t describe themselves

Descriptive metadata especially important for images


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

What to describe?


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection—what to describe?

People, places and things

Metal melting furnace

Broadway Recreation Pier

Personal names

Geographic names

Types of things

Bridal portrait of Mrs. Mary Johnston and her flower girl


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection—how to describe?

Subject analysis of non-book materials

Aboutness—

What is the image about?

Does the image illustrate a concept?

Of-ness—

What is the image of?

What is depicted in the image?

Thingness—

What is the image?

Not all images will include all three

Bridal portrait of Mrs. Mary Johnston and her flower girl

Apologies to Heidi Lee Hoerman, 1998 OLAC


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Subject analysis

Aboutness—

What is the image about?

Does the image illustrate a concept?

Of-ness—

What is the image of?

What is depicted in the image?

Thingness—

What is the image?

Not all images will include all three

Lewis Hine’s portrait of Harley Bruce


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection—subjects of a picture

Thingness—what is the image?

black and white photograph

from a gelatin dry plate negative

Of-ness—what is depicted?

Monument

Cityscape

Aboutness—what is the image about?

Soldiers Wells and McComas

Battle of North Point

Baltimore

Wells and McComas Monument

Baltimore


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Tools to provide descriptive metadata—controlled vocabulary

Local Names

Local Genre


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Thesaurus for Graphic Materials

TGM http://www.loc.gov/pictures/collection/tgm/


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Thesaurus for Graphic Materials


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Thesaurus for Graphic Materials


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Thesaurus for Graphic Materials


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Thesaurus for Graphic Materials


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Thesaurus for Graphic Materials

Käthe Kollwitz, “Die Mutter”


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Library of Congress Subject Headings

Female workers filling and packing bottles National Ink Co., Baltimore


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Library of Congress Subject Headings

LC Authorities http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Library of Congress Subject Headings

LC Authorities http://authorities.loc.gov/webvoy.htm


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Library of Congress Subject Headings

LC Authorities http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Library of Congress Name Headings


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Library of Congress Name Headings


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Library of Congress Subject Headings


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Library of Congress Geographic Headings


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies---Art & Architecture Thesaurus


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies---Art & Architecture Thesaurus

AAT Art & Architecture Thesaurus

http://www.getty.edu/research/tools/vocabularies/aat/about.html


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies---Art & Architecture Thesaurus

Organized hierarchically in 7 facets from abstract to concrete

Associated Concepts

Physical Attributes

Styles and Periods

Agents

Activities

Materials

Objects


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies---Art & Architecture Thesaurus


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies---Art & Architecture Thesaurus


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies---Art & Architecture Thesaurus

industrial photography in the hierarchy


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—UMBC Photography Genre List


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Local Names list

Names appearing in images, in caption information

LCNAF headings when available

Local names created as needed, form based on NACO practice

Personal names

Corporate names

Portion of list as it appears in CONTENTdm Client


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Controlled vocabularies—Location list

Locations appearing in images, captions

Based on geographic names in LCNAF

Local names created as needed

Indirect entry form of name

Portion of list as it appears in CONTENTdm Client


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

How to structure our metadata

Comes loaded with:

Simple Dublin Core

Qualified Dublin Core

VRA 3.0


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Dublin Core metadata scheme

http://dublincore.org/


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Simple Dublin Core

ContributorsFormat Rights

CoverageIdentifierSource

CreatorLanguageSubject

DatePublisherTitle

DescriptionRelationType

http://dublincore.org/documents/dces/index.shtml


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Qualified Dublin Core

http://dublincore.org/documents/usageguide/qualifiers.shtml


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Qualified Dublin Core


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Many forms

Data dictionary

Same purpose

Provide information about data


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Data dictionary used for set up in CONTENTdm


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Data dictionary used for set up in CONTENTdm


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Data dictionary as used by Copy Catalogers in


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Data dictionary as used by Copy Catalogers in


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Data dictionary—migration CONTENTdm to MARC


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection—record in CONTENTdm project client


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection—record in CONTENTdm project client


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection

Postcard, Magazine Service, Inc. 1920s

Loch Raven Dam and reservoir


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection—what we have

From Sleeve: Balto. Monuments – Series of 10. Key Monument – Hyatt Mfg. Co. In honor of Francis Scott Key. N214

Original caption identified as Key Monument, no location given.


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection—what we found

Orpheus with the Awkward Foot. Monument to Francis Scott Key and Soldiers and Sailors who took part in the Battle of North Point and defense of Fort McHenry in the War of 1812. Located at Fort McHenry.

According to the National Park Service, this is a named statue, dedicated to more than Francis Scott Key and located at Fort McHenry.


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Hughes collection—what we found

From Sleeve: Balto. Monuments – Series of 10. Post Office & Battle Monument. #13717. (Plus Drawing on Onion Paper). N209.

Post Office built 1890. Replaced 1932 at same site with current post office and courthouse, Calvert Street between Fayette and Lexington Streets. Battle monument designed by Maximilian Godefroy.

Information on building allows photo to be dated with slightly more precision. Also access points


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Uses of images—Hughes collection

Caption

From Sleeve: Street car Towson #8 on York Road at Regester Avenue. Envelope marked Chas. H. Steffey, Development at Anneslie. 1922-07-11

Location

United States – Maryland -- Anneslie

Subject Names

Steffey, Charles H.;

Subject (TGM)

Street car on York Road

Street railroad stations; Street railroads; Automobiles;


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Uses of images—Hughes collection

Patron illustrates decline in streetcar ridership at time of suburban expansion

Public History class project

http://hughesco.blogspot.com


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Art & Architecture Thesaurus

http://www.getty.edu/research/tools/vocabularies/aat/

Thesaurus for Graphic Materials

http://www.loc.gov/pictures/collection/tgm/

Library of Congress Subject Headings

http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First

Introduction to Controlled Vocabularies: Terminology for Art, Architecture, and other Cultural Works by Patricia Harpring (Getty, 2010)

http://www.getty.edu/research/publications/electronic_publications/intro_controlled_vocab/index.html

Resources—Controlled Vocabularies


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Understanding Metadata (NISO Press, 2004)

http://www.niso.org/publications/press/UnderstandingMetadata.pdf

Introduction to Metadata edited by Murtha Baca (Getty, 2008)

http://www.getty.edu/research/publications/electronic_publications/intrometadata/index.html

Metadata for Digital Collections by Steven J. Miller. Seven-week online course.

https://pantherfile.uwm.edu/mll/www/

Metadata for Digital Collections by Steven J. Miller (Neal-Schuman, 2011)

Resources—Metadata


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Dublin Core Metadata Element Set, Version 1.1 (DCMI, 2010)

http://dublincore.org/documents/dces/index.shtml

Dublin Core Qualifiers (DCMI, 2005)

http://dublincore.org/documents/usageguide/qualifiers.shtml

Metadata by Marcia Lei Zeng and Jian Qin (Neal-Schuman, 2008)

Resources—Metadata


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

None Listed

Resources—Subject Analysis


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Boydston, Jeanne M. K. “Observations on the Catalogers’ Role in Descriptive Metadata Creation in Academic Libraries.” Cataloging & Classification Quarterly 43 (2) 2006: 3-17.

http://dublincore.org/documents/dces/index.shtml

Resources—Descriptive Metadata


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Introduction to Art Image Access: Issues, tools, standards, strategies edited by Murtha Baca (Getty, 2002)

http://www.getty.edu/research/publications/electronic_publications/intro_aia/index.html

Introduction to Imaging by Howard Besser (Getty, 2003)

http://www.getty.edu/research/publications/electronic_publications/introimages/index.html

Photographs: Archival Care and Management by Mary Lynn Ritzenthaler and Diane Vogt-O’Connor with Helena Zinkham, Brett Carnell, and Kit Peterson (Society of American Archivists, 2006)

Resources—Images


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Introduction to Art Image Access: Issues, tools, standards, strategies edited by Murtha Baca (Getty Publications, 2002)

http://www.getty.edu/research/publications/electronic_publications/intro_aia/index.html

Shatford, Sara. “Analyzing the Subject of a Picture: a Theoretical Approach.” Cataloging & Classification Quarterly 6 (Spring 1986): 39-62.

Resources—Images


Collaborations in digitization digitizing umbc historic photographs mla presentation 7 june 2011

Data Dictionary: Technical Metadata for Digital Still Images

http://www.niso.org/kst/reports/standards/kfile_download?id%3Austring%3Aiso-8859-1=Z39-87-2006.pdf&pt=RkGKiXzW643YeUaYUqZ1BFwDhIG4-24RJbcZBWg8uE4vWdpZsJDs4RjLz0t90_d5_ymGsj_IKVaGZww13HuDlSn6cvwjex0ejiIKSaTYlErPbfamndQa6zkS6rLL3oIr

Resources—Data Dictionary


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