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9th IFLA ILDS International Conference 22 September 2005

A new approach towards a national inter-library loan system in The Netherlands : introducing VDX (public libraries). 9th IFLA ILDS International Conference 22 September 2005. Why?. Request media via internet: Many ways All different Not transparant Limited use. Why?.

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9th IFLA ILDS International Conference 22 September 2005

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  1. A new approach towards a national inter-library loan system in The Netherlands: introducing VDX (public libraries) 9th IFLA ILDS International Conference 22 September 2005

  2. Why? • Request media via internet: • Many ways • All different • Not transparant • Limited use

  3. Why? • The options of the current request service: • Reserve at own library • Reserve/request with libraries in the area • Reserve/request within the province (some provinces) • Request at WSF-libraries (via staff or account) • Request music (need account) • Request at university or royal library • Library services without request option • Virtual school-library • Catalogue on bibliotheek.nl • Etc => One really needs to know the way

  4. How it was Univ. and Royal Library (NCC/ILL) 5 - 10.000 National WSF13 (NCC/ILL) Music (CDR) 33.000 (69.000 requested) 150.000 WSF prov. (NCC/ILL) Provinces (Sharing LIS) Public libraries Region/ province 52.000 500- 750.000 100- 150.000 Local patron

  5. The new approach • All media of all Dutch libraries for all patrons • Request as a patron via the Internet • Collect at your own library • With your own library card

  6. The new approach • Use existing procedures and systems • Local library system • Van delivery schema’s • Local library to define request costs for patron • Clearing house to pass on costs between libraries

  7. A new approach towards ILL • National initiative started in 2003: “Landelijk Lenen Lokaal Leveren” (National Lending Local Delivery) • Radical change in public library access policies • New ways of sharing public library resources and working together across the Netherlands • Providing a digital library service, available on-line • Using VDX software (FDI) to link together all the existing public library management systems.

  8. Steps Landelijk Lenen Search Request Locate Order Return

  9. Request Search

  10. National A-select server Local A-select server Local library system SIP2 Badge number Request form pincode Patron name, email Max. Costs Pick up location Title details Confirmation Confirm request Request Search

  11. Local library system Z39.50 VDX system title, isbn,.. Local library system Z39.50 ROTA Route table (ROTA) Filtered & sorted on: • Library network (local, region, WSF etc.) • Costs • Van routes • Load balancing Locate request

  12. 2 1 VDX system   Request1, Request2, .. Request1, Request2, .. received shipped Work queue Work queue Responding library Requesting library SIP2 SIP2 print: • Pick-list • Ship-list issue Local library system local library system Alert: item ready to collect Check-out Create temporary Record Order locate

  13. 3 4 VDX system   request1, request2, .. request1, request2, .. returned Received Work queue work queue Responding library Requesting library SIP2 SIP2 Return Local library system Local library system Check-in Delete temporary record Return order

  14. Scope of the project • Existing National, provincial, regional and local infrastructure: • Technical • + 100 library systems (independent libraries and provincial networks) • Requires a technical solution to achieve effective communication between the different library systems • Administrative (hurdles) • Organisational (hurdles) • Create national vision on resource sharing

  15. Approach • Step by step • Allowing the layered network of public libraries to be highly involved in the process • Integrated approach of processes, organisation and ICT • Related development: • Provincial catalogues • A-select

  16. Benefits of the new approach • For the public: • Large offer of titles with the introduction of provincial catalogues and a request option appearing on sites with library-services • Same request functionality available on various sites (recognisable) • User friendly and easy service • No accounts or staff assistance needed to place a request

  17. Benefits of the new approach • For libraries: • Own physical collection enlarged with the virtual collection of the library network • New service for the patrons • Automated request service by links between the VDX-system, the library management systems and systems of external suppliers • Avoiding extra and double work for staff • Automatic handing over of requests to system of external supplier (CDR, NCC)

  18. Some wishes for the future • Support of more materials • Advanced request form for patrons • Advanced request handling for staff • Manage e-content • Using VDX, pilot takes place later this year

  19. Thank you!

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