Human resources 101
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Human Resources 101. Presented by: NMSC. Objectives. Define Manpower Management What is Total Force Manpower Delineate Manpower Personnel Flow Process Define Managers Responsibilities Define Manpower Requirements Define Manpower Authorizations Define End Strength and Compensation

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Human Resources 101

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Human resources 101

Human Resources101

Presented by: NMSC



Define Manpower Management

What is Total Force Manpower

Delineate Manpower Personnel Flow Process

Define Managers Responsibilities

Define Manpower Requirements

Define Manpower Authorizations

Define End Strength and Compensation

Demonstrate Manpower & Personnel Systems relationships

What is manpower management

What is Manpower Management

  • It is the methodical process of determining, validating and using manpower requirements as a basis for

    • budget decisions,

    • determining manpower authorization priorities based on available funding and personnel inventory,

    • and the ability to link all these factors.

The manpower process

The Manpower Process

Identify the Mission, Function, Task

Determine the requirements

Program Billet (BSO 18)

Authorize Billets

Personnel Assets to the Fleet








Total force manpower

Total Force Manpower



















Contractor Billets



Human resources 101


Manpower vs.Personnel

























Management responsibilities

Management Responsibilities


    • Manpower Management

      • Manpower Requirements Policy

      • ROC/POE Development

      • SQMD/SMDFMD/SHMD Final Approval


    • Personnel Management

      • Community Management

      • Recruiting Goals

      • TPPH

      • Promotion

      • Reserve Recall Demand Signal

  • Management responsibilities1

    Management Responsibilities

    • N-12

      • Approves SQMDs, SMDs, and FMDs.

    • N-1

      • Manages End-strength for the Navy

      • Single manpower resource sponsor

      • Provides funds to DHP which are fenced off (can only be changed in the POM)

    Management responsibilities2

    Management Responsibilities

    • NAVMAC

      • Packet management.

      • TFMMS Design manager.

      • Manpower subject matter expert.

    Management responsibilities3

    Management Responsibilities

    • Budget Submission Office (BSO)

      • The major commanders or bureaus that are authorized manpower resources directly by CNO for the accomplishment of the assigned missions.

    Management responsibilities4

    Management Responsibilities

    • Sub-Claimant SMC

      • A command or activity immediately subordinate to the manpower claimant.

      • In BUMED they are the Regional Commanders:

        • NMSC

        • NCA

        • NME

        • NMW

    Management responsibilities5

    Management Responsibilities

    • Activity

      • Manage their AMD.

      • Initiate manpower changes due to changes in Mission, function and tasking.

    Naval Hospital on Capital Hill 1866-1906

    Management responsibilities6

    Management Responsibilities

    • Community Manager

      • A manager for an Officer/Enlisted designator/rating.

      • Responsible for the health and welfare of that segment.

    • Detailer

      • Fulfill the needs of the navy by matching the best officer/enlisted individual to a valid outstanding authorization.

    Management responsibilities7

    Management Responsibilities

    • Manning Control Authority (MCA)

      • BUPERS

      • Through EPMAC Provide centralized management of MCA information system requirements as the MCA Central Design Activity (CDA).

      • Controls manning priorities.

    Individual account ia

    Individual Account (IA)

    Military personnel who are not considered force structure manpower and consists of two categories:

    Transients, Patients, Prisoners, and Holdees (TPPH)

    Students, trainees, cadets and midshipmen

    *These are not reflected on your AMD

    Manpower requirements

    Manpower Requirements

    Manpower requirements provide the Navy a dynamic system for planning, programming, and budgeting total force manpower resources to support the operating forces and the shore establishment under peacetime and wartime conditions.

    Basis of manpower requirements

    Basis of Manpower Requirements

    • Manpower requirements shall be based on directed mission, function, and tasks (MFTs) and/or Required Operational Capability/Projected Operational Environment (ROC/POE) and reflected on the Activity Manpower Document (AMD).

    Manpower requirements1

    Manpower Requirements

    Shall be base of fulfilling the approved Navy mission and shall be based on directed Missions, Functions, and Tasks (MFTs)

    All requirements are to be reflected on the AMD per OPNAVINST 1000.16K, it is recommended that your AMD be verified monthly

    Requirement skills

    Requirement Skills

    • Manpower requirements shall reflect the minimum quantity and quality of manpower required for peacetime and wartime to effectively and efficiently accomplish the activity’s mission.

    Requirement determination

    Requirement Determination

    Workload shall be determined using industrial engineering or other justifiable techniques which yield accurate manpower requirements. This is where the Navy Medicine Manpower Analyst Team (NM MAT) is involved at Navy Medicine Support Command (NMSC).

    Requirement determination1

    Requirement Determination

    -Workload shall be determined using industrial engineering or other justifiable techniques which yield accurate manpower requirements.

    -The approved Navy standard workweeks are the key element used in the calculating manpower requirements.

    Identification of manpower

    Identification of Manpower

    • Manpower Claimants shall identify manpower requirements as civilian unless justified as military essential.

    • Manpower Claimants shall rely on contractors to resource any new function not identified as military essential if it meets criteria in OPNAVINST 4860.7B.

    Civilian manpower requirements

    Civilian Manpower Requirements

    All civilian and contractor manpower requirements shall be reflected on the AMD at a minimum as Full-Time Equivalents (FTEs).

    Note: FTE equals 1 manpower work year.

    If you have two part time Nurses for one billet, do they equal one FTE?


    Contactor billets are on the AMD same as the civilian, the only thing that is different is there are zero’s put on the authorization line for pay grade and occupational series.

    Manpower requirements authorization

    Manpower Requirements Authorization

    The term manpower requirements authorization describes a manpower requirement supported by approved funding and end strength. Authorizations are the basis for the planning and distribution of military personnel inventory. Authorizations are a reflection of BSO input & represent estimates for use in planning and programming through Total Force Manpower Management System

    Unfunded and funded billets

    Unfunded and funded Billets

    After a Resource Sponsor has funded and authorized 90% of the requirements, the the Activity Manpower Document (AMD) is assembled. The AMD reflects both funded and un-funded requirements for a single Unit Identification Code (UIC). This is a billet.

    • -A billet is an aggregation of three components:

      • Requirement, which is generated/validated by NAVMAC

      • Authorization, which is provided by Resource Sponsor

      • End Strength, which is approved by Congress

    Requirements and authorizations


    When we speak of MANPOWER, we speak of PLACES OR


    • Requirement: a validated need to accomplish a mission, function and task. A statement of work that needs to be established.

      A requirement can be funded or unfunded. An unfunded requirement may not have flavor i.e., it may not be Active Duty, Full Time Support or Selected Reserves. Once a requirement is funded it becomes an authorization.

      A requirement should be as generic as possible i.e., a Petty Officer and 1000 Series Designator requirement.

    Requirements and authorizations1


    Billet: an unfunded or funded requirement (an authorization), that has been defined by pay grade, designator, rate, NOBC, NEC, Occ Series, ect..

    Authorization: when funding is applied to a qualitized requirement.

    End Strength: the number of spaces which can be filled in a given fiscal year, as authorized by Congress. A “ceiling number” or a “floor number” issued in the Authorization Act.

    Requirements and authorizations2

    Requirements: Validated Navy needsBillet: Requirement plus quality (Desig, Rate, Officer, Enlisted, or Occ Series)Authorizations: Funded portion of requirementEnd Strength: Total allowance of paid places approved by Congress Requirement + End Strength = Authorization





    Manpower authorizations military

    Manpower AuthorizationsMilitary

    personnel and strength planning




    and personnel distribution

    When aggregated to various Navy Levels form the basis for:

    Manpower authorizations

    Manpower Authorizations

    • Basic Rules:

      • A manpower authorization cannot exist without a valid manpower requirement documented in TFMMS.

      • Active duty military personnel authorizations changes impacting distribution shall reflect an effective begin date on or after the projected requisition take-up month, unless otherwise directed by the respective MCA.

    Manpower authorizations1

    Manpower Authorizations

    • Basic rules continued:

      • New manpower authorizations shall be established for a minimum time duration of a normal tour of duty for that activity.

      • Manpower requirements shall be authorized with the same manpower Quality unless authorization compensation is not available or directed by CNO policy.

    Manpower authorizations2

    Manpower Authorizations

    • Basic Rules Continued:

      • E-3 or below non-designated striker manpower shall not be coded as SELRES.

      • Civilian, contractor, and other (I.e., labor of opportunity) manpower authorizations are not required to be reflected on an activity’s AMD.

    Requirements authorizations relationship


    Minimum Skill IAW mission, function and tasking

    May stand alone

    Used to support the POM process

    Is not eliminated unless a change in mission, function or task


    Must be supported by resourcing

    May not stand alone

    Indicates the manpower for the requirement (primary or alternate)

    If resources are removed, the authorization is removed.

    Requirements/Authorizations Relationship

    Manpower resource types

    Manpower Resource Types

    • A requirement may be resourced:

      • By either a Primary or alternate manpower type

      • Manpower types are Officer, Enlisted or Civilian

    Total force manpower management

    Total Force Manpower Management


    Military Personnel (Active Duty and Reserves)

    Civilian Personnel (Civil Service and Contractor)

    Borrowed Labor (Not under UIC)

    Individual Account (IAs)

    The dog of manpower

    The Dog of Manpower





    Manpower balancing

    Manpower Balancing

    • Manpower balancing is the matching of active duty and reserve (MPN/RPN) manpower authorizations to end strength (quantity (QUAN/quality (QUAL).

    Manpower compensation

    Manpower Compensation

    • Manpower claimants shall identify appropriate quantitative and qualitative compensation when revising the designator, pay grade, rate, or rating of existing active duty manpower authorizations.

    Unqualitized end strength

    Unqualitized End-strength

    • Unqualitized Officer End-strength is considered O-3 and below.

    • Unqualitized Enlisted End-strength is considered E-7 and below.

    Programmed manpower authorizations system


    Officer Programmed authorizations

    Provides the projected officer authorizations for the out years.

    Used for community management.


    Enlisted Programmed Authorizations

    Provides the projected enlisted authorizations for the out years.

    Used for community management.

    Programmed Manpower Authorizations System

    Programming and reprogramming

    Programming and Reprogramming

    • Planning, Programming, and Budgeting System (PPBS)

      • Decisions made as a part of PPBS result in the programming and reprogramming of manpower.

      • Programming manpower includes adding or deleting end-strength.

      • Reprogramming manpower includes transferring end-strength from one LOA to another.

    Future years defense plan fydp

    Future Years Defense Plan (FYDP)

    • FYDP

      • The number of officer and enlisted, active and reserves resources by Fiscal year.

      • Allocated down to the LOA for resourcing the like amount of authorizations.





    Manpower management systems

    Manpower Management Systems

    TFMMS: Total Force Manpower Management System

    TMMCA: TFMMS Micro Management Change Application

    DCPDS: Defense Civilian Personnel Data System

    DMHRSi: Defense Medical Health Reporting System internet

    AMPPS: Activity Manpower Personnel Processing System

    Total force manpower management system tfmms

    Total Force Manpower Management System(TFMMS)

    • Provides users of manpower information with effective automatic data processing support for manpower planning and programming functions. In addition, TFMMS supplies information to other civilian and military personnel accounting and distribution systems to assist them in their total force management functions. TFMMS Manpower Management Approach is the tracking and displaying of Navy manpower requirements through the use of unique Billet Identification Numbers (BINs).

    Tfmms micro management change application tmmca

    TFMMS Micro Management Change Application(TMMCA)

    • What is it?

      • Querying tool

      • Software package/Microsoft Access

      • Install on any PC

      • Unclassified

    • What does it do?

      • Allows unclassified access to classified data warehouse (TFMMS)

      • Extracts data from TFMMS

      • AMD information

        • Specific activity or entire claimant

        • End-strength

      • Simpler data Manipulation

        • GUI-Microsoft Access

        • Modeling

    Defense civilian personnel data system dcpds

    Defense Civilian Personnel Data System(DCPDS)

    • A single human resources information system that will support civilian personnel operations in the Department of Defense (DoD).

    • Use by all DOD agencies to support civilian personnel in the DOD.


    Defense medical health reporting system internet dmhrsi

    Defense Medical Health Reporting System internet(DMHRSI)

    • A tool that matches your AMD.

    • Each persons is assigned to an Billet

    • with an ORG code. It captures

    • workload from the activities. Is used

    • to View where personnel are placed.

    Activity manpower personnel processing system ampps

    Activity Manpower Personnel Processing System(AMPPS)

    • Use to process Manpower Change Requests.

    • Web Based

    • Web Address:

    The end

    The End


    Civilian personnel management and borrowed labor

    Civilian Personnel Management and Borrowed Labor

    Why do you need to track civilian billets on your AMD?

    The AMD is official manning document for your activity, it shows the commands Total Force.

    You got Part Time civilians sharing a position, How do you annotate this on your AMD?

    Put it in parenthesize as (Sharing).

    Do you account for borrowed labor on your AMD?

    No, they are not from your UIC, they are borrowed from another activity.

    Manpower authorizations3

    Manpower Authorizations

    • Military manpower authorizations, when aggregated to various Navy levels, form the basis for personnel and strength planning, recruiting, training, promotion, and personnel distribution.

    Total force manpower management1

    Total Force Manpower Management

    Navy Total Force maintains the mission to attract, recruit, develop, assign and retain the right people to meet the demands of the Navy and the Joint Force. While today these roles focus on the military workforce, Navy Total Force sets a horizon for the integration of career management of the civilian workforce.



    • Enlisted Distribution Verification Report (EDVR)

    • Defense Civilian Personnel Data System (DCPDS)

    • Officer Distribution Control Report (ODCR)

    • Defense Medical Health Reporting System internet (DMHRSi)

    • Individual Account (IA)

    • Ship Manpower Document (SMD)

    • Shore Manpower Requirement Determination (SMRD)

    • Fleet Manpower Document (FMD)

    • Navy Manning Plan (NMP)

    • Program Objective Memorandum (POM)



    AMD – Activity Manpower Document Single authorative source of manpower requirements and authorizations for a naval activity.

    OPINS - Officer Personnel Information Navy System -The officer personnel data system updated by PSD input.

    NES - Navy Enlisted System - The enlisted personnel data system updated by PSD input.

    PEP - Personnel Exchange Program - The swapping of U.S. Navy personnel for foreign military personnel.

    Human resources 101


    • ADDU - Additional Duty - Where a requirement in one activity has a relationship to another activity. When authorized, only count once.

    • Peace Time Requirement - A requirement that is only justified for peace time only.

    • War Time Requirement - A requirement that is only justified for war time only.

    • MOB - Mobilization - Indicates a requirement is needed at war time with a MOB begin date and MOB end date.

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