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Events Management

Events Management. What is Event Management? Event Management aims to filter and categorize tasks and/or activities in order to decide on a set of appropriate actions that are required to complete an Event successfully . Give some examples of events we do?. Satsang

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Events Management

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  1. Events Management

  2. What is Event Management? Event Management aims to filter and categorize tasks and/or activities in order to decide on a set of appropriate actions that are required to complete an Event successfully .

  3. Give some examples of events we do? • Satsang • Pooja (Hanuman, Lakshmi etc) • Ram Leela Celebrations • Yagna • Social Events (Sports, Family Day)

  4. What is the purpose of this event?(Why are we doing it?) • Goals/Objectives • Expected Outcomes • Learning • Practices

  5. What needs to be done? • Develop a Plan • Agree on the resources needed to accomplish event • Assign Responsibility and ensure Accountability: What, Who, When, Where, How • Implement the Plan • Review the outcome

  6. Planning • What is Situation • What is our Mission (Objective) • How do we Implement the plan (Who, What, Where, When, How) • What other Support do we need? (Who else?) • What Controls are we putting in place • What Reports do we need to generate and who needs it.

  7. What resources do we need? • Manpower • Materials • Money • Timelines/ Time constraints

  8. Implement the plan... • Activities to be done • Who will do it • When do we need it? (Timelines) • What are our constraints? (Time constraint etc.) • On-going evaluation to ensure that it is going as planned • If not, what changes are required

  9. After Action Review (AAR) The Four Questions: • What did we intend to do? …what was our goal/mission/expectations? • What really happened? …what did we do? (process/steps etc.) • Why did it happen? …what went well? …what went wrong? …what can be improved? • What are we going to do about it? …what actions or changes are needed to improve?

  10. Seven Steps to Success:….. how to develop and Implement a Plan • Define the task and the objective (SMART Objectives) • What resources are available? • Look at several options • Select appropriate option. Consider contingencies (Plan B) • Assign Tasks • Implement the plan. Adjust as required • Evaluate after completion

  11. What are we trying to accomplish? What resources do we have? Who’s in charge? Who is going to do what by when and how? What is the best way to do it? How could we do it? Get on with it How did it go?

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