Designing and Implementing An Effective Schoolwide Program

1. Designing and Implementing An Effective Schoolwide Program Summer 2008 Marcus E. Cheeks Camille Chapman Mississippi Department of Education Office of Innovative Support

2. Any eligible school that desires to operate a schoolwide program shall first develop in consultation with the local educational agency (LEA) and its school support team or other technical assistance provider under section 1117, a comprehensive plan for reforming the total instructional program in the school. Section 1114 (b)(2)(A)

3. Which schools are eligible? The Schoolwide Plan (SWP) option is available to schools with 40 percent or more of their students from low-income families in the school or enrollment area—provided the LEA has adequate funding to operate an effective program.

4. SWP Must Include

5. SWP Continuous Review

6. SWP Template Components • Schoolwide Program Planning • Comprehensive Needs Assessment • Inquiry Process • Schoolwide Program Strategies • Fiscal Requirements

7. Schoolwide Program Planning Planning Team • Made up of Parents, Licensed and Non-Licensed Staff, Administrators, and Others • Secondary Schools may include Students • Provides Leadership during Planning AND Implementation • At least 1 Participant from Each Group

8. Schoolwide Program Planning Schoolwide Planning Summary • Describe the process used to develop plan • Use the table provided to summarize the planning process to include: • Team meetings • Staff work sessions • Visits to schools • Parent meetings • Staff meetings

9. Schoolwide Program Planning Communication • Describe the process used to communicate with stakeholders • Describe the opportunities for feedback from stakeholders • Indicate the percentage of stakeholders supportive of plan

10. Schoolwide Program Planning Technical Assistance • Use the table provided to document technical assistance to include: • Dates of meetings • Topic of assistance • Who provided assistance

11. Comprehensive Needs Assessment • Provide a brief description of your school and community • Describe the process used to collect and analyze data across the five schoolwide planning dimensions: • Student Achievement • School Context and Organization • Professional Development • Curriculum and Instruction • Family and Community Involvement

12. Comprehensive Needs Assessmentcontinued • Strengths and Areas in Need of Improvement • Summarize key findings of the comprehensive needs assessment • Use data based on five dimensions • Attach data collection worksheets and data analysis summary • Summarize the comprehensive needs assessment by describing strengths and weaknesses of your current program

13. Comprehensive Needs Assessmentcontinued • Prioritization of Needs • Describe the process used to identify your highest priority areas needing improvement • Use the table provided to list high priority areas needing improvement in each of the five dimensions (See page 7 of the Schoolwide Plan Template) • Reference specific data to support identification of priority needs Note: If there are no needs in one dimension, indicate by entering “None at this time.”

14. Priority Need Chart Chart as shown on page 7 of the Schoolwide plan.

15. Inquiry Process Describe how the team and staff investigated and selected the best scientifically based research solutions • Describe best practices and research • Describe school visitations to monitor best practices • Summarize how your solutions match your priority needs

16. Schoolwide Program Strategies The Instructional Program • Describe key components of the math and reading instructional program • Describe how the math and reading instructional program will be organized and delivered • Describe the research based or evidence of effectiveness that supports strategies you’ve selected • Include the instructional schedule

17. Schoolwide Program Strategies Instructional Programs (continued) • Describe the components of the math and reading instructional program that will meet the needs of special populations (during the school day or during extended opportunities) • How will services be provided for special education students? • How will services be provided for English Language Learners? • How will timely assistance and services be provided for struggling students?

18. Schoolwide Program Strategies Action Plan Template Must be based on the results of the needs assessment and the inquiry process • Serves as an effective tool for integrating goals and resources needed to accomplish goals • Incorporates the use of a timeline • Must indicate who will provide leadership for each component of the plan • Must address how progress will be monitored and evaluated

19. Schoolwide Program Strategies Action Plan Template (continued) • Complete an action plan for math and reading • Use report card found in Mississippi Assessment Accountably and Reporting System (MAARS) to determine the percentage of students proficient and above for math and reading • Set at least a goal of 10% increase • Use local assessments to describe how students progress will be measured

20. Schoolwide Program Strategies Action Plan Template (continued) • Components of plan: • Strategy, method, or action • Instructional strategies to support goal • Who is responsible • Timeline • Resources • Evidence • Evaluation methods • Professional Development • Parent involvement activities • Other

21. Monitoring & Evaluation of Student Progress Schoolwide Program Strategies • Describe the local assessments the school will use to monitor student progress • Include dates for assessment • For each grade level • Describe how the school will identify students experiencing difficulty mastering skills and standards • Include timeline for timely assistance • Include methods of support

22. High Quality Staff and Professional Development Schoolwide Program Strategies • Include the professional development plan for the entire school (regardless of funding source) • Professional development plan should: • Support the schoolwide program goals • Include teachers, paraprofessionals, specialists, and administrators • Include a tentative schedule

23. Parent and Family Involvement • Describe the key strategies planned to increase parental involvement designed to improve student learning • Describe the process used to develop and implement the Parent Compact • Describe process used to meet with parents of students who have not met academic standards • Attach a copy of school/parent compact in relevant languages

24. Coordination • Describe how the schoolwide program will coordinate transitions for: • Preschool into primary (Headstart, Evenstart, Pre-Kindergarten must be addressed) • Other transitions applicable • Elementary to middle school • Middle school to high school • High school to post secondary • Community programs and agencies • Describe district support for schoolwide program implementation

25. Evaluation and Ongoing Program Development • Describe how and when the ongoing implementation of the schoolwide program will be evaluated and adjusted as needed • Describe the process to be used by the school and district to annually review and update the schoolwide program plan to ensure goals are being met

26. Fiscal Requirements • One advantage of the schoolwide plan is the opportunity to combine funds and programs • In the chart provided, list all federal and state sources of funds allocated to this schoolwide program

27. Fiscal Requirementscontinued • Include in the chart: • General Education • Title I, Part A • Title I, Part C • Title II, Part A • Title II, Part D • Title III • Title IV • Title V • Title VI • Other

28. Uses of Funds Fiscal Requirements • Complete the Schoolwide Program Budget Summary (excel worksheet) for each school

29. Supporting Data for the Schoolwide Plan • Data Collection Sheets • Summary of Survey Data • Summary of Relevant Assessment Data • Prioritization of Relevant Assessment Data • Prioritization of Needs • School Instructional Schedule • Professional Development Calendar • School/Parent Compact • District Parental Involvement Policy • School Parental Involvement Policy

30. Designing Schoolwide Program Guidancehttp://www.mde.k12.ms.us/innovative_support/Basic/designingswpguid.doc Comprehensive Need Assessment http://www.mde.k12.ms.us/innovative_support/comprehensive/Comprehensive%20Needs%20Assessmen1.doc Title I Fiscal Guidance http://www.ed.gov/programs/titleiparta/fiscalguid.doc National Center for Research on Evaluation, Standards and Student Testing http://www.colorado.edu/education/centersoutreach/cresst.html Resources • Mississippi Assessment Accountably and Reporting System (MAARS) http://www.mde.k12.ms.us/ors/ • Office of Innovative Support http://www.mde.k12.ms.us/innovative_support/index.html

31. Next Steps • SWP and Targeted Assistance Plans (TAP) are good for three consecutive years following last approval by the MDE • SWP and TAP evaluation will coincide with full on-site monitoring visit • Fall monitoring - Plans due October 1 • Spring monitoring - Plans due December 1 • Districts should continue to implement and revise plans according to Section 1114 (b)((2)(B)(iii) and Section 1115 (c)(2)(B) until further instructions are received.

32. Questions? Thank you for your participation!!!!!