CSREES Reporting Web Conference

1. CSREES Reporting Web Conference February 14, 2008

2. User Support • (202) 690-2910 orC2IT@csrees.usda.gov • Do not contact Texas A&M support • FAQs and other information on the CSREES Reporting Web Conference web page at www.csrees.usda.gov/rwc E-mail questions to rwc@csrees.usda.gov

3. Welcome! • Purpose of the Reporting Web Conference Series • Format and Logistics • Presentations and Questions • Topics for Next Time E-mail questions to rwc@csrees.usda.gov

4. Purpose of the Reporting Web Conference Series • Improve communications between CSREES and its partners on reporting issues, including: • AREERA Plan of Work • Grant and project reporting through CRIS • One Solution Initiative E-mail questions to rwc@csrees.usda.gov

5. Format and Logistics • Web conference on the 2nd Thursday of even months from 2-4 p.m. Eastern • 2 topics of one hour each • Generally, one topic will be a planning and accountability issue, one will be a One Solution issue • ½ hour presentation • ½ questions E-mail questions to rwc@csrees.usda.gov

6. Format and Logistics • E-mail questions to rwc@csrees.usda.gov • Opportunity to vote for topics for next conference • Conferences are recorded and will be available on the Reporting Web Conference web page at www.csrees.usda.gov/rwc E-mail questions to rwc@csrees.usda.gov

7. Greg Crosby Greg is the CSREES National Program Leader for Sustainable Development; Governing Committee for eXtension; Agency Representative to the USDA Council for Sustainable Development; US Government and USDA Lead for "My Community, Our Earth: Geographic Learning for Sustainable Development"; Director of the Agency OneSolution Business Process; Director of Geospatial Extension Specialists NRI Program; Co-lead Agency Working Group on Science for Sustainability; Senior eGovernment Fellow at the Council for Excellence in Government. (202) 401-6050 gcrosby@csrees.usda.gov www.csrees.usda.gov/onesolution E-mail questions to rwc@csrees.usda.gov

8. Bart Hewitt Bart is the Accountability and Reporting Leader for the Office of Planning and Accountability. He leads the national effort for the State Plan of Work and Annual Report process under the Agricultural Research, Extension and Education Reform Act; manages the Multistate Research Fund Project Proposal approvals for CSREES; and develops performance information for the PART and CSREES Budget. (202) 270-0747 bhewitt@csrees.usda.gov www.csrees.usda.gov/opa E-mail questions to rwc@csrees.usda.gov

9. One Solution Overview and Transition Standard Report

10. One Solution: Why • Increased emphasis on results-oriented accountability • Integration of performance with budget decisions as a prerequisite of continued funding E-mail questions to rwc@csrees.usda.gov

11. One Solution: How • Various reporting processes currently used by CSREES will be unified into an innovative integrated system that better aligns the agency budget with performance outcomes across research, education, and extension. E-mail questions to rwc@csrees.usda.gov

12. One Solution: Benefits • Better manage increasing performance and budget reporting expectations • Enhanced data quality and analyses • Improved national program leadership and planning • Decreased reporting burden on grantees • Better able to demonstrate how the agency is fulfilling its mission and serving the American public. E-mail questions to rwc@csrees.usda.gov

13. One Solution: Principles • Every investment has to be reported in the database and we must be able to explain how every dollar was spent. • Report once and only once, and use the information that is collected. • The data we collect must meet the requirements of federal reporting • The information collected must be of value to us and the grantees we ask to report • CSREES must be able to reliably answer detailed questions in a manner that is consistent over time and across different functions • CSREES and the partners want to be able to go back into the database after grant has ended and enter the outcomes that can not be captured now. E-mail questions to rwc@csrees.usda.gov

14. One Solution: History With input from the partnership--- • Business Case (2005) • Project Plan (2006) • CRIS Transition Standard Report (2007) with modified categories and more complete guidance. E-mail questions to rwc@csrees.usda.gov

15. One Solution: Standard Report Previous CRIS Forms + CSREES Logic Model + Research Performance Progress Report = CRIS Transition Standard Report E-mail questions to rwc@csrees.usda.gov

16. One Solution: CRIS Transition Standard Report • The revised CRIS AD 416 sections include: Goals/Objectives/ Expected Outputs Methods Non-Technical Summary • The revised CRIS AD 421 sections include: Outputs Outcomes/Impacts Publications Participants Target Audiences Project Modifications E-mail questions to rwc@csrees.usda.gov

17. One Solution: For More Information • www.csrees.usda.gov/onesolution • General Info--Greg Crosby 202 401-6050 gcrosby@csrees.usda.gov • Standard Report--Deb Hamernik 202 401-4202 dhamernik@csrees.usda.gov • Technology--John Mingee 202 720-2602 jmingee@csrees.usda.gov E-mail questions to rwc@csrees.usda.gov

18. Plan of Work A Key Component of the One Solution • How does the Plan of Work relate to the One Solution Initiative • Part of the larger One Solution Initiative • Web-based system for Formula Funds • Same goals of One Solution E-mail questions to rwc@csrees.usda.gov

19. One Solution Initiative • Goals of One Solution • Improve quality of accountability data • Simplify Reporting • Reduce burden on Partners and CSREES • Help CSREES staff with Program Leadership • Meet increasing performance & budget reporting expectations E-mail questions to rwc@csrees.usda.gov

20. Plan of Work – What’s Next? • 2009 -2013 Plan of Work Update Due to CSREES by April 1, 2008 • 2007 Annual Report due by April 1, 2008 • Administrative Interface for NPLs • Integration into One Solution Initiative E-mail questions to rwc@csrees.usda.gov

21. Plan of WorkAdministrative Interface • Manage Workflow • NPL Review of POW and Annual Report • Automatic Notification System • Approvals of POW and Annual Report E-mail questions to rwc@csrees.usda.gov

22. Plan of WorkIntegration into One Solution • Analysis Underway on Double Hatch Reporting and Integrating Project Level Reports into Plan of Work requirements. • Analysis Underway on Smith-Lever 3d and other Extension grant programs and how POW Planned Program module can be used. E-mail questions to rwc@csrees.usda.gov

23. Annual Report Data Use • How will CSREES use the information from the Annual Report for planning and accountability? • State Plan of Work Accountability • Portfolio Reviews • OMB PART process • Budget Performance Integration • GAO and OIG inquiries • Answer Congressional & Departmental inquiries • Brings greater visibility of successes of Formula Funded Programs E-mail questions to rwc@csrees.usda.gov

24. What is being done at CSREES? • One Solution Initiative • Redesign CRIS report to include elements of the government wide Standard Report • Build POW and standardize annual reports to make it easy for partners to report outcomes following a logic model format • Develop management dashboard to enable the Agency to search for outcomes submitted in annual reports • Sub-group of One Solution looking at perceived double reporting of Hatch and Evans-Allen E-mail questions to rwc@csrees.usda.gov

25. Questions? • E-mail questions to rwc@csrees.usda.gov • For more information, visit the One Solution web page at www.csrees.usda.gov/onesolution E-mail questions to rwc@csrees.usda.gov

26. Bob MacDonald Bob is Director of the Office of Planning and Accountability which provides leadership to the agency in strategic planning, performance measurement, and evaluation.  These activities are used by the agency to improve program leadership and management, allocation of resources, and evaluation of success. (202) 270-5623 rmacdonald@csrees.usda.gov www.csrees.usda.gov/opa E-mail questions to rwc@csrees.usda.gov

27. How CSREES Uses Your Reporting and What It Needs for Outcomes

28. Budget-Performance Cycle E-mail questions to rwc@csrees.usda.gov

29. Agricultural Markets & Trade Agricultural Structures & Farm Management Animal Systems Economic and Community Decision Making Education Environment & Natural Resources Food Processing & Bio-Based Products Food Safety International Economic Development Nutrition and Healthier Food Choices Plant Systems Quality of Life in Rural Areas CSREES Portfolios E-mail questions to rwc@csrees.usda.gov

30. Budget-Performance Cycle E-mail questions to rwc@csrees.usda.gov

31. Other Uses of Your Reporting • Program Leadership • Reporting to Congress, Administration, and Interested Parties • Grant Oversight E-mail questions to rwc@csrees.usda.gov

32. What CSREES Needs for Outcomes • Grant Oversight • National Program Leadership • Portfolio Assessment • Communications • Information for Decision Makers and Stakeholders E-mail questions to rwc@csrees.usda.gov

33. What is needed to convince a decision-maker? • Concise and comprehensible • Context and interpretation • Public value E-mail questions to rwc@csrees.usda.gov

34. Public Value? • Public value is the value of a program to those who do not directly benefit from the program • The public sector provides informationthat allows consumers and producers to make better choices. • The public sector addresses a crucial concern about fairness. • Consumers or producers create benefits for others or impose costs on others. Laura Kalambokidis, University of Minnesota Extension E-mail questions to rwc@csrees.usda.gov

35. Examples of “Quality” Outcomes • A Model to Reduce Dependence on Oil – Researchers developed a model of the market for gasoline, gasoline additives and gasoline substitutes specifically to analyze the market for ethanol. The model develops an indicator of competitive position, the cost difference between ethanol imports from Brazil and domestic production in the United States under ideal conditions without tariffs in the ethanol market. The model shows that biomass fuel could replace 20 percent of current gasoline usage without major land conversion and about 45 percent of current usage with land conversion. E-mail questions to rwc@csrees.usda.gov

36. Examples of “Quality” Outcomes • Researchers cloned a gene, GPC-B1, from wild wheat that increases the protein, zinc and iron content in the grain, offering a potential solution to nutritional deficiencies affecting hundreds of millions of children around the world. The researchers found that all commercial pasta and bread wheat varieties analyzed so far have a nonfunctional copy of the GPC gene, suggesting the gene was lost during the domestication of wheat. Reintroducing the functional gene into commercial wheat varieties could increase their nutritional value. E-mail questions to rwc@csrees.usda.gov

37. Examples of “Quality” Outcomes • Since 2001 the University of Nebraska-Lincoln Extension has provided e-Commerce training to over 600 businesses (the Nebraska Electronic Main Street Program). As a result of the training, 93% indicated they will be increases business efforts on the web, 96% indicated that they will be changing their existing website (or developing websites). Previous to the training, only 51% of the businesses had a website. E-mail questions to rwc@csrees.usda.gov

38. Examples of “Quality” Outcomes • Research at Kentucky State University has shown that screened bottom boards eliminate many live Varroa mites from beehives. Over a 15-month period, Varroa mites were reduced by 57% by the use of this equipment. E-mail questions to rwc@csrees.usda.gov

39. Questions? • E-mail questions to rwc@csrees.usda.gov • For more information, visit the Planning and Accountability web page at www.csrees.usda.gov/opa E-mail questions to rwc@csrees.usda.gov

40. Topics for Next Time… E-mail questions to rwc@csrees.usda.gov

41. See you in April!!! • Next CSREES Reporting Web Conference will be on Thursday, April 10 from 2-4 pm (Eastern) • Visit the conference web site at www.csrees.usda.gov/rwc for: • The recording of this conference • The slides from this conference • Announcements E-mail questions to rwc@csrees.usda.gov