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Badge Control, Attendance, TACS

Badge Control, Attendance, TACS. AM Standard Operating Procedure. Badge Control. In FY-02 Overtime in one Area cost an estimated $600 million dollars Of that OT, one Area Audit determined unneeded or unauthorized overtime cost an estimated $111 million dollars (18 %).

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Badge Control, Attendance, TACS

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  1. Badge Control, Attendance, TACS AM Standard Operating Procedure

  2. Badge Control • In FY-02 Overtime in one Area cost an estimated $600 million dollars • Of that OT, one Area Audit determined unneeded or unauthorized overtime cost an estimated $111 million dollars (18 %) Badge Control, Attendance, TACS

  3. Reasons For Unauthorized OT • No Control Of Employee Badges • Badge Racks Not Locked • Employees Have Early BT’s • Employees Keep Badges On Their Persons All Day Badge Control, Attendance, TACS

  4. Badge Control - Before Badge Control, Attendance, TACS

  5. Badge Control - SOP • Badge Rack And Reader Should Be Located In Easy View Of Supervisor • Badge Racks Should Always Be Locked • Supervisor Should Unlock Badge Rack 5 Minutes Prior To Employees Begin Tour • Ensure Unclaimed Badges Are Withdrawn Or Made Unavailable • Ensure Employees Do Not Take Badges With Them Badge Control, Attendance, TACS

  6. Badge Control - SOP • Ensure employees have no more than 1 timecard • Prohibit the use of timecard swapping with other employees • Provide a locked container for employees to place their badge cards after ending their workday Badge Control, Attendance, TACS

  7. Badge Control - After Badge Control, Attendance, TACS

  8. Badge Control - After Badge Control, Attendance, TACS

  9. AM Attendance Control Procedures • Upon arrival to your workstation, determine any unscheduled absences • Absent employee’s badge should be pulled and held with PS form 3971 • Print all 3971’s for employees signature • Manager will enter all changes of schedule into DOIS Badge Control, Attendance, TACS

  10. AM Attendance Control Procedures • Determination for filling any vacant position SHOULD NOT be made prior to volume being entered into DOIS • Unscheduled absences should not necessitate replacement overtime • Managers responsibilities for message reports should not be addressed at this time • All message functions are to be completed after all morning delivery functions are complete Badge Control, Attendance, TACS

  11. Time & Attendance Collection System • It Will Permit The Manager To Verify / Review • Reporting Time • Operation Number • Leave Time • Return Time • End Time • The TACS System Provides Supervisors With Actual Work Hour Data Used To Monitor Their Labor Hours And Dollars At The Local Level Badge Control, Attendance, TACS

  12. TACS - SOP • A standard operating procedure has been implemented in this process • Below are the reports available in TACS and incorporated into this SOP • Clock Ring Errors • Unauthorized Overtime • Employee Moves • Previous Day Work Hours • Station Summary • Tour Deviation Badge Control, Attendance, TACS

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