Case jyv skyl life cycle procurement sharing the risks and savings
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Case Jyväskylä Life cycle procurement: Sharing the risks and savings. SCI Network meeting , Malmö 19.9.2012 Sanna Ahvenharju, Gaia Consulting Oy Based on presentation by Mikko Lepo, City of Jyväskylä. Gaia team – at Your Service.

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Case Jyväskylä Life cycle procurement: Sharing the risks and savings

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Case jyv skyl life cycle procurement sharing the risks and savings

Case JyväskyläLife cycle procurement: Sharing the risks and savings

SCI Networkmeeting, Malmö 19.9.2012

Sanna Ahvenharju, GaiaConsulting Oy

Based on presentationby Mikko Lepo, City of Jyväskylä


Gaia team at your service

Gaia team – at Your Service

  • 35 highly-educated experts – multidisciplinary and cross-sectorial

  • Sustainability consultancy and business development since 1993

  • Strategy and implementation partner

  • Over 400 clients in 5 continents

  • Offices in Finland, Switzerland, China, Ethiopia and Argentina


Construction of a campus of childrens facilities

Construction of a campus of childrens’ facilities

  • School for grades 1-9

  • Day carecentre

  • Specialschool for childrenrequiringspecificsupport

  • Altogether 1000 children, 180 personnel

  • Investment of 16 000 m2, 35 M€

  • 20-23 yearslifecycle, ~55 M€


Timeline

Timeline

Project plan 2009

Procurement decision 1/2010

Tendering of procurementconsultants 1-2/2010

Procurement announcement 4/2010

Preselection of providers(5-6/2010)

Competitivenegotiation

Presentation of solutions (9-10/2010)

Tenders(1/2011)

Finaldecisions(5-6/2011)

Signing of contracts(8/2011)

Construction 3/2012 – 7/2015Service until 2033


Aims of the procurement project

Aims of the procurementproject

  • Efficiency and multifunctionaluse of space

  • Monitoring and reporting the set goals for functionality and condition of differentspaces/facilities

  • Application of new technicalsolutions

  • Sustainable development and energyefficiency

  • Competitivefinancing for life cycleprocurement and the legislativerequirements of the process


Life cycle approach

Life cycleapproach

Lifecycleprocurement

Procurement of

- usability,

- functionality and

- predefinedconditions of a facility


Risk assessment identified over 100 risks

Riskassessmentidentifiedover 100 risks


Target values defined for different spaces

Target valuesdefined for differentspaces


Contractual requirements examples

Contractualrequirements, examples

  • The condition of buildingshave to fulfillcertainlevel of qualitythroughouttheirlifetime

  • Assignment of requiredresponsetimes

    • Decreaseservicecontractpayments 1 €/m2/day, ifresponse is delayed

  • Predefinedmaximumenergyconsumption

    • Costs for exceeding the limitarecarriedby the provider

    • The potentiallyachievedsavingsaredivided 50% / 50% betweenprocurer and provider


Lessons learned

Lessonslearned

  • Innovationlimitedby the factthatmanyequipmentrequirementshad to bespecific in order to allow for quantitativecomparisonbetweentenders

    • Life-cyclecontractallows for furtherdevelopmentduringlaterphases of the project

  • Energy and watercontractingmechanismworkedwell – encouragedsavings and new innovations

  • The reportingmechanisms and usability and functionalityassessmentmechanismscarry a potential for furtherserviceproviders and innovations

  • The targetlevels for energyconsumptioncouldhavebeenevenmoretight


Notes for the guide

Notes for the guide

  • 2.a - goodprojectteam

  • 2. g - fundingfrom national programme

  • 3.f – performancetargets

  • 5.a – procurementmodel

  • 6.a – use of incentives


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