Cover letters
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COVER LETTERS. Write a great letter & get invited for an INTERVIEW. There are 7 types of LETTERS. 1. APPLICATION LETTER Enclosed with resume Idea to generate interest & be invited to interview. 2. PROSPECTING LETTER. No job has been posted “Prospecting” for job or job leads

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COVER LETTERS

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Cover letters

COVER LETTERS

Write a great letter & get invited for an INTERVIEW


There are 7 types of letters

There are 7 types of LETTERS

  • 1. APPLICATION LETTER

    • Enclosed with resume

    • Idea to generate interest & be invited to interview


2 prospecting letter

2. PROSPECTING LETTER

  • No job has been posted

  • “Prospecting” for job or job leads

  • Asking for assistance in job search


3 networking letter

3. NETWORKING LETTER

  • Seeking to generate an INFORMATION interview (not a JOB interview)

  • Alumni

  • Other departments where you work

  • Conferences / Leadership / Expos


4 thank you letter

4. THANK YOU LETTER

  • One of the most important yet least used

  • Good will & appreciation

  • Mail within 2 days of the interview

  • Best stationery

  • Handwritten or typed on matching letterhead & envelope

  • PERSONAL letter to each participant


5 acceptance letter

5. ACCEPTANCE LETTER

  • You ACCEPT the job offer

  • Confirmation of terms & benefits

  • Positive reinforcement of the employer’s decision to HIRE YOU

  • Enthusiasm

  • Thanks


6 withdrawl letter

6. WITHDRAWL LETTER

  • Once you’ve verbally accepted the position, ethical obligation to inform other employers to WITHDRAW from their job pool

  • Don’t burn a bridge… positive rejection

  • Courtesy & thanks for opportunity


7 rejection letter

7. REJECTION LETTER

  • You’ve been offered the job… Not enough money

    • Job doesn’t fit your needs/goals

    • More attractive offer somewhere else…

  • Thank employer for offer & consideration

  • Don’t burn bridges…future interest


3 goals of a cover letter

3 GOALS OF A COVER LETTER

  • 1) Explain the purpose of sending your resume

  • 2) Get the employer interested in your resume

  • 3) target the resume to a specific position or career field


Purpose of a cover letter

PURPOSE OF A COVER LETTER

  • A standout cover letter gives your resume FOCUS & APPEAL

  • Briefly ALERTS employer to contents of your resume


Purpose of cover letter

PURPOSE OF COVER LETTER

  • Specifically & CONCISELY points out your most RELEVANT skills

  • Relates to NEEDS & QUALIFICATIONS of the position


Purpose of cover letter1

PURPOSE OF COVER LETTER

  • Articulates your DESIRE to work for THIS company

  • Personalizes the RESUME


Cover letter tips

COVER LETTER TIPS

  • 1. Design letters to be work-centered & employer-centered NOT self-centered


Cover letter tips1

COVER LETTER TIPS

  • 2. Group similar items together in a paragraph

  • Organize paragraphs in logical relationships

  • School/internship

  • Work…


Cover letter tips2

COVER LETTER TIPS

  • NEVER delegate the responsibility for your job search to someone else.

  • YOU WRITE, CALL & FOLLOW UP


Cover letter tips3

COVER LETTER TIPS

  • Always address your letters to a specific individual

  • Correct title

  • Correct spelling

  • Correct address


Cover letter tips4

COVER LETTER TIPS

  • Keep your letters personal, warm and professional.

  • Remember, they are BUSINESS letters & FORMAL DOCUMENTS


Cover letter tips5

COVER LETTER TIPS

  • Say what you mean directly without a lot of VERBAGE

  • Value of reader’s time

  • Brief & to the point


Cover letter paper

COVER LETTER PAPER

  • Use high quality stationery and matching envelopes

  • Resume paper (rag)

  • Grey, beige, white,

    cream, neutral shades

    USE A COMPUTER


Cover letter tips6

COVER LETTER TIPS

  • Keep the letter to ONE PAGE

  • Sign post resume, don’t rehash it

  • BLOCK FORMAT, single spaced vs indented double-spaced paragraphs


Cover letter tips7

COVER LETTER TIPS

  • Reduce uncertainty & abstraction by including specific facts

  • EXACTLY WHEN are you available to start work

  • Graduation Date


Cover letter tips8

COVER LETTER TIPS

  • Produce ERROR-FREE, clean copy

  • No mistakes

  • Spelling

  • Grammar

  • Punctuation


Cover letter tips9

COVER LETTER TIPS

  • Be HONEST

  • Back up claims with evidence or specific examples from school or work


Cover letter tips10

COVER LETTER TIPS

  • TIME savvy

  • Show appreciation to employer for considering your application

  • Granting an interview


Cover letter tips11

COVER LETTER TIPS

  • Tailor your letter for EACH situation

  • Generic, mass produced letters are unprofessional


Cover letter tips12

COVER LETTER TIPS

  • Phone number/s

  • Correct address

  • SIGN THE LETTER! Maryjo Cochran


Cover letter tips13

COVER LETTER TIPS

  • Request ACTION

  • I will be in Dallas on D A T E

  • Call NEXT WEEK for an appt.

  • Look forward to meeting you WHEN


I m the one you re looking for

I’m the one you’re looking for….

  • Introduces your resume to potential employer

  • Focuses on your SPECIFIC INTEREST in their organization

  • Your SPECIFIC SKILLS/EXPERIENCE relevant to their organization

  • Creates positive image of YOU…invitation to interview…


Heading

HEADING

  • Student NameJoe Smith

  • Student Address611 E. 21st Street Huntsville, TX 77340

  • DateFebruary 24, 2004


Cover letter heading

Cover Letter Heading

  • Contact NameDr. Chris White

  • Contact TitleAssociate Professor

  • Company NameSam Houston State

  • Company Address PO Box 2207

    • Sam Houston State University

    • Huntsville, TX 77341


Greetings salutations

Greetings & Salutations

  • Dear Dr. White:

  • Dear Dr. White,

  • Dear Mr. Jones,

  • Dear Mrs. Smith,

  • Dear Ms. Smith,


Greetings salutations1

Greetings & Salutations

  • To Whom It May Concern:

  • Dear Sir or Madam:


1 st paragraph

1st Paragraph

  • Why are you writing?

  • Position (s) you are interested in?

  • How you found out about the position?

  • When are you available?


1 st paragraph1

1st Paragraph

  • Thank you for reviewing my resume for your position of GENERAL ASSIGNMENTS REPORTER and WEEKEND NEWS ANCHOR.

  • The position announcement was published in the February 20th edition of the Victoria Ledger.


1 st paragraph2

1st Paragraph

  • Thank you for reviewing my resume for the position of GENERAL SALES ASSISTANT at KBMT-TV. I noticed your job posting on the TABE web site

  • Dr. Cochran announced the job vacancy for a production assistant at Lucas Films in our February 21st PRO-SEM class.


1 st paragraph3

1st Paragraph

  • Thank you for reviewing my resume for a Production Assistant position at Lucas Digital Ltd. I was made aware of the position by searching under the job opening section of the Lucasarts website.


No no no no no no no no

NO NO NO NO NO NO NO NO

  • Dear Mr/Mrs:

  • I desire an entry-level position within your company. I have seen the work you have done and feel it is very important. I like the direction and vision you have and would enjoy being a part of it.


Yes yes yes yes yes yes

YES YES YES YES YES YES

  • Dear Mr. Serritella:

  • It was a pleasure speaking with you on September 14th at the Houston Job Fair.

    I would like to formally apply for the position of Public Relations Assistant for the Houston Rockets. I have enclosed my resume for your consideration.


Available

AVAILABLE?

  • I am currently finishing my B.F.A. in Radio-Television production from Sam Houston State University. I will be graduating May 13, 2004 and am available to begin working for WCTI-TV immediately thereafter.


Paragraph 2

PARAGRAPH #2

  • Highlight your most important skills, abilities, attributes & experiences as they RELATE TO THE POSITION

  • Reflect on research done on the organization


Houston rocket radio

HOUSTON ROCKET RADIO

  • “As you can see from my resume, I am a sports enthusiast. I have been the Sports Director for KSHU-The Kat for the past two years and am equally at ease doing play-by-play and color commentary for Bearkat football, basketball and baseball. Last summer I had the opportunity to intern with Fox Sports Southwest and was an assistant producer for Rockin’ Rudy which aired Sunday mornings on KTRK-TV.


International communications

International Communications

  • As an international company, I expect you value language skills. I am fluent in both writing and speaking Spanish. Since I also grew up as an Army brat, I have had the opportunity to live overseas for nearly half my life. I would embrace the opportunity to work in South America for BSI-International Communications Network.


Closing

CLOSING

  • Discuss what will transpire next.

  • Take the initiative for contact.

  • I plan to be in the Beaumont area at the end of the month and would be interested in scheduling a meeting with you then.

  • I look forward to speaking with you further about my qualifications. I will call you next Friday so we can arrange an appointment at your convenience.


Closing1

CLOSING

  • I realize how busy you are, but I would appreciate a few minutes of your time. I will contact you on Thursday, March 4th to discuss employment possibilities. In the meantime, if you need to contact me, my number is 409-294-1340. Please leave a message if I’m not in, and I will promptly return your call

  • Thank you very much for considering my resume for the job as Associate Producer for KWTX News 7. I look forward to talking with you soon.


Closing2

Closing

  • I realize how busy you are, however, I would appreciate any time you might be able to spare. I will contact you on July 21st so we might further discuss the possibilities of my internship at WBAY-TV. In the meantime, should you need to contact me… Please leave a message if I am unavailable and I will return your call.

  • Thank you very much for your time and consideration of my application for the internship position. I look forward to speaking with you soon.


Closing personal

CLOSING: personal

  • … I am a Rio Grande Valley native…

  • I would really like the chance to work with KGBT-TV, the station I have known and grown up with since childhood.

  • Thank you very much for considering my application for the news reporting position. I look forward to talking with you next week when I come home for spring break.


Closing no no no no no

CLOSING NO NO NO NO NO

  • Thanks for looking at my resume. I look forward to hearing from you at your earliest convenience.


Closing3

Closing

  • Sincerely,

    Maryjo Adams Cochran

    Maryjo Adams Cochran

  • Cordially,

    John E. Cochran IV

    John E. Cochran IV


I need a job

I NEED A JOB

  • 5 year’s tuition $

  • Master Card bill $

  • Car payment $

  • House trailer $

  • Car insurance$

  • Foleys, Dillards$

  • Braces $

  • Student Loans $


Misspelled words

Misspelled words

  • Your / you

    If your need to contact me

  • Being / begin

    I will graduate in May and am available to being working immediately after

  • An/am

    I will graduate in August and an available to begin working…

  • Foreward / forward

    I look forward speaking with you

    .


Misspelled words1

Misspelled words

  • Excellent / exellent

    I have exellent communication skills

  • Paid / payed

    I have payed my way thru school by working…

  • Ad / Add

    Your add mentions training will be provided….


Cover letters

  • I - - - - A - - -!


Cover letters

I NEED A JOB!

I NEED A JOB!

I NEED A JOB!


Cover letters

  • It has been great supporting you for the past 20+ years, however, it’s time for you to get a job.

    Love,

    Your family….


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