Cover letters
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COVER LETTERS. Write a great letter & get invited for an INTERVIEW. There are 7 types of LETTERS. 1. APPLICATION LETTER Enclosed with resume Idea to generate interest & be invited to interview. 2. PROSPECTING LETTER. No job has been posted “Prospecting” for job or job leads

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COVER LETTERS

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COVER LETTERS

Write a great letter & get invited for an INTERVIEW


There are 7 types of LETTERS

  • 1. APPLICATION LETTER

    • Enclosed with resume

    • Idea to generate interest & be invited to interview


2. PROSPECTING LETTER

  • No job has been posted

  • “Prospecting” for job or job leads

  • Asking for assistance in job search


3. NETWORKING LETTER

  • Seeking to generate an INFORMATION interview (not a JOB interview)

  • Alumni

  • Other departments where you work

  • Conferences / Leadership / Expos


4. THANK YOU LETTER

  • One of the most important yet least used

  • Good will & appreciation

  • Mail within 2 days of the interview

  • Best stationery

  • Handwritten or typed on matching letterhead & envelope

  • PERSONAL letter to each participant


5. ACCEPTANCE LETTER

  • You ACCEPT the job offer

  • Confirmation of terms & benefits

  • Positive reinforcement of the employer’s decision to HIRE YOU

  • Enthusiasm

  • Thanks


6. WITHDRAWL LETTER

  • Once you’ve verbally accepted the position, ethical obligation to inform other employers to WITHDRAW from their job pool

  • Don’t burn a bridge… positive rejection

  • Courtesy & thanks for opportunity


7. REJECTION LETTER

  • You’ve been offered the job… Not enough money

    • Job doesn’t fit your needs/goals

    • More attractive offer somewhere else…

  • Thank employer for offer & consideration

  • Don’t burn bridges…future interest


3 GOALS OF A COVER LETTER

  • 1) Explain the purpose of sending your resume

  • 2) Get the employer interested in your resume

  • 3) target the resume to a specific position or career field


PURPOSE OF A COVER LETTER

  • A standout cover letter gives your resume FOCUS & APPEAL

  • Briefly ALERTS employer to contents of your resume


PURPOSE OF COVER LETTER

  • Specifically & CONCISELY points out your most RELEVANT skills

  • Relates to NEEDS & QUALIFICATIONS of the position


PURPOSE OF COVER LETTER

  • Articulates your DESIRE to work for THIS company

  • Personalizes the RESUME


COVER LETTER TIPS

  • 1. Design letters to be work-centered & employer-centered NOT self-centered


COVER LETTER TIPS

  • 2. Group similar items together in a paragraph

  • Organize paragraphs in logical relationships

  • School/internship

  • Work…


COVER LETTER TIPS

  • NEVER delegate the responsibility for your job search to someone else.

  • YOU WRITE, CALL & FOLLOW UP


COVER LETTER TIPS

  • Always address your letters to a specific individual

  • Correct title

  • Correct spelling

  • Correct address


COVER LETTER TIPS

  • Keep your letters personal, warm and professional.

  • Remember, they are BUSINESS letters & FORMAL DOCUMENTS


COVER LETTER TIPS

  • Say what you mean directly without a lot of VERBAGE

  • Value of reader’s time

  • Brief & to the point


COVER LETTER PAPER

  • Use high quality stationery and matching envelopes

  • Resume paper (rag)

  • Grey, beige, white,

    cream, neutral shades

    USE A COMPUTER


COVER LETTER TIPS

  • Keep the letter to ONE PAGE

  • Sign post resume, don’t rehash it

  • BLOCK FORMAT, single spaced vs indented double-spaced paragraphs


COVER LETTER TIPS

  • Reduce uncertainty & abstraction by including specific facts

  • EXACTLY WHEN are you available to start work

  • Graduation Date


COVER LETTER TIPS

  • Produce ERROR-FREE, clean copy

  • No mistakes

  • Spelling

  • Grammar

  • Punctuation


COVER LETTER TIPS

  • Be HONEST

  • Back up claims with evidence or specific examples from school or work


COVER LETTER TIPS

  • TIME savvy

  • Show appreciation to employer for considering your application

  • Granting an interview


COVER LETTER TIPS

  • Tailor your letter for EACH situation

  • Generic, mass produced letters are unprofessional


COVER LETTER TIPS

  • Phone number/s

  • Correct address

  • SIGN THE LETTER! Maryjo Cochran


COVER LETTER TIPS

  • Request ACTION

  • I will be in Dallas on D A T E

  • Call NEXT WEEK for an appt.

  • Look forward to meeting you WHEN


I’m the one you’re looking for….

  • Introduces your resume to potential employer

  • Focuses on your SPECIFIC INTEREST in their organization

  • Your SPECIFIC SKILLS/EXPERIENCE relevant to their organization

  • Creates positive image of YOU…invitation to interview…


HEADING

  • Student NameJoe Smith

  • Student Address611 E. 21st Street Huntsville, TX 77340

  • DateFebruary 24, 2004


Cover Letter Heading

  • Contact NameDr. Chris White

  • Contact TitleAssociate Professor

  • Company NameSam Houston State

  • Company Address PO Box 2207

    • Sam Houston State University

    • Huntsville, TX 77341


Greetings & Salutations

  • Dear Dr. White:

  • Dear Dr. White,

  • Dear Mr. Jones,

  • Dear Mrs. Smith,

  • Dear Ms. Smith,


Greetings & Salutations

  • To Whom It May Concern:

  • Dear Sir or Madam:


1st Paragraph

  • Why are you writing?

  • Position (s) you are interested in?

  • How you found out about the position?

  • When are you available?


1st Paragraph

  • Thank you for reviewing my resume for your position of GENERAL ASSIGNMENTS REPORTER and WEEKEND NEWS ANCHOR.

  • The position announcement was published in the February 20th edition of the Victoria Ledger.


1st Paragraph

  • Thank you for reviewing my resume for the position of GENERAL SALES ASSISTANT at KBMT-TV. I noticed your job posting on the TABE web site

  • Dr. Cochran announced the job vacancy for a production assistant at Lucas Films in our February 21st PRO-SEM class.


1st Paragraph

  • Thank you for reviewing my resume for a Production Assistant position at Lucas Digital Ltd. I was made aware of the position by searching under the job opening section of the Lucasarts website.


NO NO NO NO NO NO NO NO

  • Dear Mr/Mrs:

  • I desire an entry-level position within your company. I have seen the work you have done and feel it is very important. I like the direction and vision you have and would enjoy being a part of it.


YES YES YES YES YES YES

  • Dear Mr. Serritella:

  • It was a pleasure speaking with you on September 14th at the Houston Job Fair.

    I would like to formally apply for the position of Public Relations Assistant for the Houston Rockets. I have enclosed my resume for your consideration.


AVAILABLE?

  • I am currently finishing my B.F.A. in Radio-Television production from Sam Houston State University. I will be graduating May 13, 2004 and am available to begin working for WCTI-TV immediately thereafter.


PARAGRAPH #2

  • Highlight your most important skills, abilities, attributes & experiences as they RELATE TO THE POSITION

  • Reflect on research done on the organization


HOUSTON ROCKET RADIO

  • “As you can see from my resume, I am a sports enthusiast. I have been the Sports Director for KSHU-The Kat for the past two years and am equally at ease doing play-by-play and color commentary for Bearkat football, basketball and baseball. Last summer I had the opportunity to intern with Fox Sports Southwest and was an assistant producer for Rockin’ Rudy which aired Sunday mornings on KTRK-TV.


International Communications

  • As an international company, I expect you value language skills. I am fluent in both writing and speaking Spanish. Since I also grew up as an Army brat, I have had the opportunity to live overseas for nearly half my life. I would embrace the opportunity to work in South America for BSI-International Communications Network.


CLOSING

  • Discuss what will transpire next.

  • Take the initiative for contact.

  • I plan to be in the Beaumont area at the end of the month and would be interested in scheduling a meeting with you then.

  • I look forward to speaking with you further about my qualifications. I will call you next Friday so we can arrange an appointment at your convenience.


CLOSING

  • I realize how busy you are, but I would appreciate a few minutes of your time. I will contact you on Thursday, March 4th to discuss employment possibilities. In the meantime, if you need to contact me, my number is 409-294-1340. Please leave a message if I’m not in, and I will promptly return your call

  • Thank you very much for considering my resume for the job as Associate Producer for KWTX News 7. I look forward to talking with you soon.


Closing

  • I realize how busy you are, however, I would appreciate any time you might be able to spare. I will contact you on July 21st so we might further discuss the possibilities of my internship at WBAY-TV. In the meantime, should you need to contact me… Please leave a message if I am unavailable and I will return your call.

  • Thank you very much for your time and consideration of my application for the internship position. I look forward to speaking with you soon.


CLOSING: personal

  • … I am a Rio Grande Valley native…

  • I would really like the chance to work with KGBT-TV, the station I have known and grown up with since childhood.

  • Thank you very much for considering my application for the news reporting position. I look forward to talking with you next week when I come home for spring break.


CLOSING NO NO NO NO NO

  • Thanks for looking at my resume. I look forward to hearing from you at your earliest convenience.


Closing

  • Sincerely,

    Maryjo Adams Cochran

    Maryjo Adams Cochran

  • Cordially,

    John E. Cochran IV

    John E. Cochran IV


I NEED A JOB

  • 5 year’s tuition $

  • Master Card bill $

  • Car payment $

  • House trailer $

  • Car insurance$

  • Foleys, Dillards$

  • Braces $

  • Student Loans $


Misspelled words

  • Your / you

    If your need to contact me

  • Being / begin

    I will graduate in May and am available to being working immediately after

  • An/am

    I will graduate in August and an available to begin working…

  • Foreward / forward

    I look forward speaking with you

    .


Misspelled words

  • Excellent / exellent

    I have exellent communication skills

  • Paid / payed

    I have payed my way thru school by working…

  • Ad / Add

    Your add mentions training will be provided….


  • I - - - - A - - -!


I NEED A JOB!

I NEED A JOB!

I NEED A JOB!


  • It has been great supporting you for the past 20+ years, however, it’s time for you to get a job.

    Love,

    Your family….


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