Evaluation of research proposals. Experience of Moldovan Advisory Expertise Council
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Evaluation of research proposals. Experience of Moldovan Advisory Expertise Council Science evaluation as a prerequisite for promoting excellence in research. Regional workshop Chișinău, November 6-th, 2012. Dr. Veaceslav Kulcițki Advisory Expertise Council, Moldova.

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Evaluation of research proposals. Experience of Moldovan Advisory Expertise Council

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Evaluation of research proposals. Experience of Moldovan Advisory Expertise Council

Science evaluation as a prerequisite for promoting excellence in research. Regional workshop Chișinău, November 6-th, 2012

Dr. Veaceslav Kulcițki

Advisory Expertise Council, Moldova

Science evaluation as a prerequisite for promoting excellence in research Regional workshop Chișinău,November6-th, 2012


Competition based selection of research projects in RM. Background

Founding of Advisory Expertise Council (AEC). Launching of national competition based research.

Project management cycle in Moldovan Research Institutions

Evaluation of project proposals performed by (AEC)

Current trends in evaluation process

Competition based selection of research projects in Moldova. Background

Activity of international funds:

Soros foundation (1992), INTAS (1993), NATO, MRDA-CRDF (1999)

2. Projects supported:

Individual research projects, collaborative projects (research teams), conference grants, travel grants

Evaluation activity

International peer review – most projects. Limited involvement of local experts

Launching of Moldovan National competition based research

Founding of Advisory Expertise Council – 2004.

Major goal – promotion of research on competitive basis.

Project calls launched by Supreme Council For Science and Technological Development (SCSTD).

Priorities promoted: state research programs, projects for young scientists, scientific equipment , international collaborations

Institutional projects on competitive basis

2. Evaluation activity

Local peer review – most projects. Limited involvement of international experts.

Moldovan R&I area. Evaluation management principles

1.Separation of evaluation from policy-making and executive activities.

Actions: Establishing of separate entities for executive activities and separation of Advisory Expertise Council (AEC) as an individual Public Institution.

2.Clear project management procedures and selection principles.

Actions: Procedures defined in the official agreement between Moldovan Government and Academy of Sciences

3.Assignment of independent evaluators and peer reviewing promotion.

Actions: Setting-up a database (> 500) of local experts grouped by research directions

Responsible organization


Definition of strategic priorities/policies


Center for B&ARF

Launching project calls

Center for IntProjects

Agency for I &TT

Proposals evaluation


Moldovan R&I area. Project management cycle

Research units

Running the projects

Launching units

Projects monitoring


Macro monitoring


Promotion of research activities under competition based on excellence;

A transparent and unambiguous definition of the entire evaluation process;

Establishing clear responsibilities for all process participants;

Reaching high process quality by promotion of objective approach;

Monitoring of evaluation process and setting up of performance criteria;

Planning of corrective actions for removal of discrepancies in evaluation;

Measures for continuous improvement of evaluation process


Project proposal collection in printed and soft format via www portal. Deadlines are set for each call.

Eligibility check by the project launching bodies. Eligibility criteria defined in call announcement.

Valid projects are submitted to Advisory Expertise Council for evaluation. A formal letter with the list of projects accompanies the package.


AEC maintains a database of experts for a set of relevant research fields;

The expert database is updated on continuous basis. This process is based on recommendations from scientific community and as well as minimal formal requirements;

Members of scientific Diaspora are actively promoted as evaluators;

Highly qualified professionals from industry, business sector or NGOs are promoted as evaluators on recommendation of Governamental institutions (Ministers and other agencies).

Expert database

AEC Advisory Board

AEC staff





Selection of evaluators represent a joint task of AEC staff and AEC Advisory Board

On the recommendation of the relevant Advisory Board members (research field related), the AEC staff selects two evaluators for each national project (one for bilateral ones). AEC expert database represents an input for this step. The decision is taken basing on the narrow specialization data of evaluators.

The expert is contacted by AEC staff and project summary is submitted. The selected expert decides either to evaluate or not the submitted project. On his approval, the integral project is submitted.

AEC concludes a written contract with each evaluator. He is paid for his services.

Evaluators are being evaluated by AEC according to a special procedure.

Project proposal

Evaluation form

Project definition field

Evaluation criteria


Evaluation form – the basic tool for experts activity.Elaboration of these forms – a very responsible task. Should be done before call launch on agreement with entities responsible for call launching.

The first requirement – a total match between project proposal layout and evaluation criteria integrated in the evaluation form. The evaluation elements should be made known to applicants as priority items of project definition.

Additional tools: thresholds and weights

Mandatory fields: strengths and weaknesses of proposal

All this must be made known to public on call launch !!!

Specific items

Evaluation elements

Evaluation form sample


Are launched after evaluation is complete. The members of the advisory board examine and discuss the evaluations performed by independent experts.

Projects are recommended for financing basing on the total score accumulated and considering available resources.

Winning projects are distributed to all strategic directions of research, in proportional number of total applications received within the call.

All the decisions are taken by consensus.

The competition results are delivered to the entities that have launched the call.


Internationalization of evaluation. Regional cooperation

Overcoming language barriers – switch to submission in English

Deeper involvement of scientific Diaspora in the evaluation

Elaboration of criteria and procedures for a better selection of experts and their evaluation. Making use of scientometric data.

Thank you for your attention !

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